SECTION 1: Add-ons to PowerPoint In this section you will learn how to: Identify a COM Add-in Use the Trust Center Use the Add-ins tab Open the Add-in Manager Understand and use IRM View an IRM-protected document Obtain a digital signature Attach your signature to a presentation Identify Smart Tags Insert Smart Tags into a presentation Customize Smart Tags

Lesson 1.1: COM Add-ins You have likely already witnessed a COM Add-in, or maybe even used one without the realization of what it is, or how it works. In Lesson 1.1, we will learn what a COM Add-ins is, how to use the Trust Center, use the Add-ins tab, and open the Add-in Manager.

Lesson 1.1: COM Add-ins What is a COM Add-in? Program separate from PowerPoint Adds supplemental features to the program Available from Office Online or from third-party vendors

Lesson 1.1: COM Add-ins Using the Trust Center Office Menu  PowerPoint Options  Trust Center tab  Trust Center Settings button

Lesson 1.1: COM Add-ins Using the Add-ins Tab Check for authenticity of Add-in source before using

Lesson 1.1: COM Add-ins Opening the Add-in Manager Office Menu  PowerPoint Options  Add-ins tab, choose Add-in type to manage Add, remove, or disable add-ins with the Manager.

Lesson 1.2: IRM Microsoft Office Professional 2007 has included Information Rights Management to assist Organizations and employees to protect and obtain control over digital information sent over the Internet. The following lesson focuses on what IRM is used for, system requirements for IRM, downloading and installing IRM, using IRM, and viewing and IRM-enabled document.

Lesson 1.2: IRM What is IRM? Information Rights Management Control who can open or change a document Also control in more detail who can see what

Lesson 1.2: IRM System Requirements Document server will authenticate source Need a .NET Passport Windows Rights Management client (included with download of IRM)

Lesson 1.2: IRM Download & Install IRM Will be directed automatically to get the necessary components Here, user is told they need a .NET passport first.

Lesson 1.2: IRM Using IRM Office Menu  Prepare  Restrict Permission  Manage Credentials, then select which users can do what

Lesson 1.2: IRM Viewing IRM Document User must enter credentials .NET Password must be entered Everything verified by the IRM server on company network

Lesson 1.3: Digital Signatures With PowerPoint, you can apply your own digital signature to presentations and documents sent over the Internet. In Lesson 1.3 we will learn what a digital signature is, how to obtain a signature and attach a digital signature to your macros and presentations.

Lesson 1.3: Digital Signatures What is a Digital Signature? Sign-off on a document to verify it is from the specified user Signature gets integrated as part of the document If the document is changed after signing, the signature no longer makes sense

Lesson 1.3: Digital Signatures Obtaining a Digital Signature Apply through Microsoft or other Commercial Certification Authority

Lesson 1.3: Digital Signatures Attaching your Signature Enter reason for certification and click Sign Office Menu  Prepare  Add a Digital Signature

Lesson 1.4: Smart Tags If you have used MS Office 2003, then you might have seen purple dots under specific information. These are called Smart Tags, and they are designed to appear under specific things in your presentation like dates, locations, and addresses. In this Lesson we discuss what Smart Tags are, how to insert Smart Tags into a presentation, and how to customize Smart Tags in a presentation.

Lesson 1.4: Smart Tags What is a Smart Tag? Specific text found by PowerPoint, offers more functionality

Lesson 1.4: Smart Tags Inserting Smart Tags Enable Smart Tags in AutoCorrect options Then, simply type in document – any qualifying text will be marked as a Smart Tag.

Lesson 1.4: Smart Tags Customizing Smart Tags Download more from Office Online

SECTION 2: Scripts and PowerPoint In this section you will learn how to: Create a macro Play a macro Use Macro Security Delete macros Copy a macro from a template Assign a macro to a keystroke Open and use features of the Visual Basic Editor Use the Properties pane Use the Project Explorer

Lesson 2.1: Macros A macro is a program that uses Visual Basic to automate task sequences. Unlike previous version of PowerPoint, you must manually create VBA (Visual Basic for Applications) code with the Visual Basic Editor. Macros can be used for a number of things such as editing and formatting text, and graphics. In this lesson, you will learn to create and play a macro, as well as manage macro security.

Lesson 2.1: Macros Creating a Macro Developer (tab)  Macros, give name and click Create You must save the presentation as a macro-enabled presentation under the Save As dialogue box.

Lesson 2.1: Macros Playing a Macro Developer  Macros  select macro from list and click Run

Lesson 2.1: Macros Writing a Macro in VBA Developer  Visual Basic, write code in Module window

Lesson 2.1: Macros Macro Security Developer  Macro Security, select macro option

Lesson 2.2: Other Macro Tasks Now that we understand how a macro works and how a macro is created, the next steps are learning how to manage them by deleting a macro, and copying a macro from a template

Lesson 2.2: Other Macro Tasks Deleting Macros Developer  Macros, select from list and click Delete

Lesson 2.2: Other Macro Tasks Copying between Presentations In VBA editor, click and drag Modules folder (or individual macros) to other presentation Be sure to open all needed PowerPoint files (source and destination(s) first.

Lesson 2.2: Other Macro Tasks Apply Macro to Quick Access Bar PowerPoint Options  Add macros currently in use. Change icon as well As all macros use the same default icon, select a macro and click Modify button to add a new icon to the macros. This will avoid confusion if you are going to use several macros on the Quick Access toolbar.

Lesson 2.2: Other Macro Tasks Overview of VBA Editor Project explorer upper left, Properties pane lower left, module code at right

Lesson 2.2: Other Macro Tasks Menu Overview Menus to control various VBA editing function like debugging, different development tools and options, etc. (See manual for detailed explanation)

Lesson 2.2: Other Macro Tasks Properties Pane To aid in editing, any object referenced or open in the editor will show a detailed properties list on the left Quickly edit many aspects of the various controls like option buttons, radio buttons, text boxes, check boxes, etc.

Lesson 2.2: Other Macro Tasks Using the Project Explorer Shows hierarchy of code in the open presentation(s)

SECTION 3: Web Presentations In this section you will learn how to: Set the page’s title Change the colors for a Web presentation Set alternative text descriptions Show or hide slide show animations Preview a presentation as a Web page Publish a presentation to the Web Optimize Web presentations Create and access a SharePoint workspace Publish files to a workspace Run a presentation from a workspace

Lesson 3.1: Format Web Presentation In this lesson, we will show you how easy and less time consuming it is to create a Web presentation in PowerPoint 2007, by showing you how to set the page size, change text colors, change background colors and set alternative text descriptions. The rest of the process is taken care of by PowerPoint.

Setting the Page Title Lesson 3.1: Format Web Presentation Web page will be default take the name of the file, but you can change

Changing Text Colors Lesson 3.1: Format Web Presentation In Save as dialogue box, click Tools  Web Options

Background Color Lesson 3.1: Format Web Presentation In PowerPoint 2007, this color is always black Background color refers to the background of the Web page, not whatever background you gave when making the presentation itself.

Set Alternative Text Descriptions Lesson 3.1: Format Web Presentation Set Alternative Text Descriptions ‘Waiting’ message usually shown when information is submitted by a user to a server Right-click form button or submitting object, click Format Control. Under the Web tab, set the alternative text.

Lesson 3.2: Publish Web Presentation Publishing a slide show is the very last step in connecting your presentation to the Internet. In Lesson 3.2, we will show you how to show slide animation, preview a presentation as a Web page, and finally publish and optimize a Web presentation.

Show Slide Animations Lesson 3.2: Publish Web Presentation In Save As dialogue box, click Publish  Display speaker notes

Preview as Web Page Lesson 3.2: Publish Web Presentation Control found by customizing Quick Access toolbar Presentation will be shown in default Internet Browser (IE v6.0 and up will provide the best functionality)

Optimize Web Presentations Lesson 3.2: Publish Web Presentation Optimize Web Presentations Click Publish button in Save As dialogue box, customize for a target audience

Publishing to Web Lesson 3.2: Publish Web Presentation When you complete with options, click Publish

Lesson 3.3: SharePoint Basics Interconnectivity was first on the list when Microsoft Office 2007 was designed. Each program in the Office 2007 suite features different unique connectivity options; however every program has access to a SharePoint Server. In this lesson, we will explore some of the different SharePoint operations and how SharePoint works with PowerPoint 2007.

Lesson 3.3: SharePoint Basics What is SharePoint Central file repository and online meeting place

Lesson 3.3: SharePoint Basics System Requirements Internet Explorer 6.0 or later – REQUIRED Username/password supplied by system administrator Windows 2000/XP/Vista, 512 MB RAM (1 GB for Vista)

Lesson 3.3: SharePoint Basics Creating a Workspace From the main SharePoint page, click My Site  Documents and Lists  Create

Lesson 3.3: SharePoint Basics Accessing a Workspace Use the following format: http://SharePoint_Address:port_number/personal/user_name/workspace_name

Lesson 3.3: SharePoint Basics Publishing to a Workspace Add new document and select from your computer/network

Lesson 3.4: Your SharePoint Space Although not quite as fancy as some of the other personal space Web sites available today, your personal space on the SharePoint server offers access to many different features. In this lesson we will learn more about your personal space on the SharePoint site.

Lesson 3.4: Your SharePoint Space Public and Private Views Public lets other users see files and updates, private for your own use

Lesson 3.4: Your SharePoint Space Shared and Private Documents Shared documents are always visible in public view

Lesson 3.4: Your SharePoint Space Creating a List Create Page  choose from available lists The lists you can create are similar to a basic database or template you might use to keep track of information in Excel.

Lesson 3.4: Your SharePoint Space Creating a Page Choose from a number of available templates for a Public view

Lesson 3.4: Your SharePoint Space Personalizing your Space Choose options from Modify My Page link on the right