Welcome to the Vehicle Maintenance Session!

Slides:



Advertisements
Similar presentations
MONITORING OF SUBGRANTEES
Advertisements

(Individuals with Disabilities Education Improvement Act) and
2012 Florida TD Conference -- Orlando Welcome to the Preventative Maintenance Planning, Training and Technical Assistance Program Session Sponsored by.
Preparing for Compliance Monitoring Reviews Understanding CMS Protocols Used by Review Organizations January 14, 2009 Presented by: Margaret deHesse, RN,
PREVENTIVE MAINTENANCE. Does your system have a preventive maintenance plan ?
Administrative Review Requirements September 17, 2014.
Fleet Management by Tom Borman
Vehicle Inspection Presentation. Required Documentation  Each vehicle MUST contain ORIGINAL Registration & Insurance documents  NJ TRANSIT recommends.
B o o k m o b i l e M a i n t e n a n c e How to keep your vehicle operating at its absolute best! Presented by: Michael Swendrowski.
Special Education Accountability Reviews Let’s put the pieces together March 25, 2015.
Effective Workplace Safety Inspections OFFICE OF RISK MANAGEMENT LOSS PREVENTION UNIT.
Maintaining Roadworthiness. Overview o Tyres within the DVSA Guide to Maintaining Vehicle Roadworthiness o Service Station Tyre Checks (understanding.
Fleet Safety. Introduction: Why Address Fleet Accidents Frequency of Fleet Accidents (NSC) 22% of workplace fatalities were highway accidents 80-90% were.
OFFICE OF INDEPENDENT EDUCATION & PARENTAL CHOICE Monitoring and Reporting 2009 CSP Grant OFFICE OF INDEPENDENT EDUCATION & PARENTAL CHOICE Monitoring.
Safety Systems Management Reginald C. Reese VP, Safety and Risk Management Safety Summit 2011 Presentation ….and the Benchmarking Process.
MATTHEW MATKOVICH MINE EQUIPMENT COMPLIANCE SPECIALIST QUALITY ASSURANCE & MATERIALS TESTING DIVISION MSHA – APPROVAL & CERTIFICATION CENTER 30CFR, PART.
Online Test Security Training. Agenda Welcome Communication and Support Policy and Key Terms Scheduling Monitoring Preventing Plagiarism Testing Students.
Mechanic Angel. Job Description Maintains service operations by inspecting and maintaining vehicles Skills needed:Lifting, Energy Level, Dependability,
Online Test Security Training. Agenda Welcome Communication and Support Policy and Key Terms Scheduling Monitoring Preventing Plagiarism Testing Students.
© 2006 PSEN Unit – 3 Inspection & Dynamics The inspection process may seem routine but every trip changes things. Always inspect carefully.
OSHA Guidelines for Employers to Reduce Motor Vehicle Crashes
Paper-Based Test Security Training for Districts.
Presented by John Lewandowski and Mike Larabel Inspection, Testing, and Maintenance of Kitchen Hood Systems Michigan Fire Inspectors Society Winter Educational.
Firefighter Emergency Escape Systems New York State Department of Labor Public Employee Safety and Health (PESH)
1 Truck Vehicle Inspections. Top 10 Vehicle Defects 2 No.DescriptionSeverity 1.Inoperative Required Lamp2 2.No or defective lighting or reflective devices3.
March 23, SPECIAL EDUCATION ACCOUNTABILITY REVIEWS.
Chapter 6 6 Maintenance C H A P T E R Brent Beggs.
- HEMIC Facility Inspections. Common Losses A fire breaks out in a 16 story office building An employee had the tips of two fingers amputated Could these.
HARDWARE DEFECTIVE PARTS PROCESS
Wright Import Service Center LLC. About Wright Import Service Center LLC  Why Choose Us? Experience and Knowledge - We employ ASE certified technicians.
County Vocational School District Partnership Grant, Cohort 3 Technical Assistance Workshop January 6, 2017.
Buying and Owning a Vehicle
FTA and ADOT Grant Asset Management Requirements
THURSDAY TARGETED TRAINING: Reporting Regulations and Requirements
JTSS / THE WAYS.
Purpose of par and Perkins internal controls reviews
Facility Manager IPM PLAN and Policy
SAFE WORK INSTRUCTIONS
Chapter 17 Maintaining Your Vehicle
OBJECTIVES Discuss how to diagnose problems with disc brakes.
Commercial Motor Vehicle Inspections
Preparing Your TAM Plan
Preparing for Triennial Maintenance Review
FDPIR Management Evaluations
Flooding Walkdown Guidance
TIPS TO MAINTAIN YOUR NEW AUDI CAR. THESE ARE THE THINGS TO BE TAKEN CARE TO AVOID DAMAGES FOR YOUR HEAVY INVESTMENT CAR, PEOPLE SEARCH MORE USED AUDI.
Heavy Duty Vehicles - Repair & Maintenance
Internal Controls.
ESOL PROGRAM COMPLIANCE for Administrators
Fleet Turnover Transitioning Your Contract With a Healthy Fleet Health.
Kim Miller Oregon Department of Education
From AS :   Part 4— Commissioning, operation and asset management
ASSISTANCE DOGS INTERNATIONAL ACCREDITATION PROCEDURES 2018
Infectious Disease Bureau,
CDE Transportation Unit
SAFE WORK INSTRUCTIONS
City of Marathon Vacation Rental Training Session
PREVENTIVE MAINTENANCE. Does your system have a preventive maintenance plan ?
Facility Manager IPM PLAN and Policy
SAFE WORK INSTRUCTIONS
Using Data to Monitor Title I, Part D
Virginia School Bus Driver Training Accidents and Emergencies
Administrative Review Requirements
TEXAS DSHS HIV Care services group
Emergency Evacuation of School Buses
Maintenance Program Administration
Internal Controls.
OSU Controlled Substances Training Module for Researchers
New Special Education Teacher Webinar Series
Internal Controls.
Presentation transcript:

Welcome to the Vehicle Maintenance Session! Preparing for your Triennial Maintenance Review Maintenance review elements Monitoring maintenance activities Post-maintenance review procedures New Preventative Maintenance Standards Manual 4.1 edition New Outsource Maintenance Manual Maintenance training opportunities Resources

Preparing for your Triennial Maintenance Review Notification letter: Provide your maintenance plan and fleet inventory Fleet inventory used to randomly select vehicle history files for the maintenance review 20% of your fleet All vehicles are subject to review Send all vehicle history file information for prior 12-month period for vehicle history files collected

Triennial Maintenance Review Elements Maintenance plans 2) Equipment records (vehicle history files) 3) Vehicle safety inspections 4) Preventative maintenance 5) Pre-trip inspections 6) Warranty 7) Vehicle appearance 8) Annual inspections 9) Road calls 10) Maintenance Shop and Facilities 11) Parts inventory Agencies that receive only 5310 funding Items 1-7 Agencies that receive 5307 funding (not 5311 funding) Items 1-9 Agencies that receive 5311 or a combination of 5311 and/or 5307/5310 funding Items 1-11

Maintenance Plans A maintenance plan is a “living document” that describes the agency’s current maintenance practices and procedures. Maintenance plans are a “blueprint” for your agency’s maintenance program – includes all maintenance procedures and practices for FDOT and Non-FDOT vehicles Customize your maintenance plan What is a “living document”? 4 types of maintenance plan templates In-house maintenance – agencies that conduct all or most maintenance activities in house Outsource maintenance – agencies that outsource all maintenance activities Combination maintenance – agencies that conduct preventative maintenance inspections in house, but outsource many repairs TOP – agencies who receive only 5310 grant funding

Vehicle History Files Chapter 14-90.004(h)(4)(d) of the Florida Administrative Code requires that “records are maintained and provide written documentation of preventative maintenance, regular maintenance, inspections, lubrication and repairs performed for each vehicle under their control.” This is also a requirement in the FDOT State Management Plan. All maintenance activities should be documented Maintenance activities should create a paper trail When defects are found during inspections, the corresponding repair documents should be attached to the inspection document Maintenance activity information should be retained for the life of the vehicle

Vehicle Safety Inspections A random selection of vehicles will be chosen to receive a vehicle safety inspection on-site during the maintenance review The number of vehicles chosen for this inspection will represent at least 10% of your vehicle fleet inventory If vehicles are found to be in poor condition, additional vehicles may be chosen to receive inspections After the vehicle safety inspection is conducted: Agency will receive copies of vehicle safety inspection forms prior to the completion of the maintenance review Defects found during this inspection will result in a finding UNLESS documentation is provided showing that the defects were repaired Finding will be removed from report if repair documentation is received within 30 days

Preventative Maintenance A minimum of 20% of the vehicle fleet’s history files will be examined for the 12-month period prior to the review If there was a limited amount of maintenance activities conducted during that 12-month period, a 24-month or 36-month period will be used File analysis will determine: Timeliness of PM inspections Timeliness of fluid change intervals (ex: oil changes) Whether PM inspections meet OEM recommendations and FDOT’s minimum maintenance requirements Whether the vehicle regularly operates with safety sensitive defects Maintenance activity trends – repeat repairs, unscheduled repairs performed shortly after inspections conducted, excessive road calls, warranty repairs

Preventative Maintenance Requirements FDOT minimum maintenance requirements FDOT Preventative Maintenance Standards Manual, 4.1 edition as a guideline Requires specific vehicle components to be inspected within certain mileage intervals ABC progressive method recommended but not required Target mileages for inspections – not to exceed 6,000 miles Oil analysis programs Original Equipment Manufacturer (OEM) requirements OEM recommended mileage intervals to be used for appropriate services as listed in the vehicle’s OEM manual Target mileages for OEM recommended services should be listed in maintenance plan Uphold warranty status Documentation of PM inspections Sample preventative maintenance inspection form (NEW) Sample form recommended but not required

Maintenance Activity Spreadsheets Scheduled vs. Unscheduled maintenance Proactive or reactive approach to maintenance 80% scheduled Cost examples of scheduled vs. unscheduled Vehicle ID Type of Maintenance Repair Work Performed Parts Replaced Total Cost Bus 1 Scheduled Rear brake job Brake pads $253.40 Bus 2 Unscheduled due to breakdown Calipers, pads and rotors $1,358.88 Vehicle ID Type of Maintenance Repair Work Performed Parts Replaced Total Cost Bus 1 Scheduled Repack front wheel bearings Front seals $150.00 Bus 2 Unscheduled due to breakdown Replace all front end parts on side that failed Spindle, brake rotor, pads, caliper, bearings, seals and a new wheel $1,630.00

Maintenance Activity Spreadsheets Identify maintenance trends Scheduled maintenance vs. unscheduled maintenance Types of defects found during inspections Repairs occurring shortly after PM inspections are conducted Repeat repairs Excessive road calls Warranty repairs Vehicle components that show wear: Wiper blades Tires Belts Brake pads Hoses Emergency brakes Spreadsheet of maintenance activities is provided along with maintenance review report

Maintenance Activity Spreadsheets

Pre-trip/post-trip Inspections FDOT requires that all agencies conduct both pre-trip and post-trip inspections each time a vehicle is used for revenue service Purpose of pre-trip/post-trip inspections Safety sensitive defects and removing vehicles from service Steering system Service and parking brake Suspension and undercarriage Tires, wheels and wheel end components Fuel and exhaust systems All lights, mirrors, wipers and warning devices Interlock systems Interior controls, gauges and safety equipment Wheelchair lifts Air system Emergency exits (doors, windows, etc.) Fire suppression

Pre-trip/post-trip Inspections Pre-trip/post-trip inspections are examined for the 14-day period prior to the review Thoroughness of pre-trip/post-trip inspections Repeat write-ups Safety sensitive items found require removal from service Defects identified on forms must have corresponding repairs Observation of pre-trip inspections being conducted Documenting pre-trip/post-trip repairs Attach repair to inspection and file them in the appropriate vehicle history file; OR Note the pre-trip/post-trip inspection form with the repair that was made, the date repair was made and initial or sign How long should you keep pre-trip/post-trip inspection forms?

Warranty Vehicle maintenance history examined to ensure warranty work is utilized as appropriate Vehicles purchased through the TRIPS program have extended warranties Applicable warranty repairs are verified through the TRIPS program staff Findings are issued in cases where the PrMPT program has identified a trend in the agency not pursuing warranty repairs when applicable

Vehicle Appearance Vehicle appearance should reflect positively on the agency Vehicles are assessed for general exterior and interior cleanliness during the vehicle safety inspection. Federal requirements regarding bloodbourne pathogens in instances of bodily fluid spills Area of concern

Annual Safety Inspections Chapter 14-90.009 requires agencies to conduct annual safety inspections Annual safety inspections must be conducted at least once annually Separate form or C-level PM inspection If using C-level inspection to serve as the vehicle’s annual safety inspection, you must document the form as an annual safety inspection

Road Calls Definition of a “road call” Documenting road calls In-service failure Definition varies by agency Documenting road calls Steps on using road call data to monitor maintenance program Identify the vehicle component that caused the failure Pull most recent PM inspection form for the vehicle What was the condition of the vehicle component that caused the in-service failure at the time of the PM inspection? Was the component found to be in good or defective condition? How much time passed between the previous inspection and the road call incident? Pull most recent pre-trip/post-trip inspections Was the vehicle component examined during these inspections? If so, was it noted to be in good or defective condition? If a trend of road calls are identified, or you identify a trend in the type of failures, adjust PM program as needed

Maintenance Shop and Facilities Facility & Equipment Maintenance Plan Describes inspection and/or cleaning schedules for maintenance shop equipment and transit agency facilities Documentation of these inspections Walkthrough of maintenance shop Is the shop floor clean? Are work bays free of clutter? Appearance of equipment? Maintenance shop safety Safety equipment – eyewash stations, fire extinguishers, showers, etc. Materials Handling Maintenance shop procedures Staffing/vehicle ratio How maintenance activities are prioritized Workflow

Parts Inventory Parts pulling procedures Parts Ordering Max/min orders Fast moving parts vs. full stock Parts balancing How often?

Maintenance Review Report Exit interview provided immediately following the maintenance review Overview of identified findings Defects found during vehicle safety inspection The next 30 days Conduct repairs from vehicle safety inspection Submit documentation of repairs to PrMPT and District Office Other program revisions Removal of findings Meanwhile, PrMPT has 30 days to submit maintenance review report District Office issues report to agency Questions about report findings Submitted to District Office Corrective action Technical assistance needs

New PM Standards Manual FDOT Preventative Maintenance Standards Manual (4.1 edition) What’s new? New Pre-trip/post-trip requirements and forms New Preventative maintenance inspection guidelines for technicians New PM inspection form OEM recommended intervals vs. FDOT minimum maintenance requirements FDOT safety sensitive items Maintenance plan requirements Facility and equipment plan requirements Maintenance compliance review elements

Outsource Maintenance Manual New technical assistance manual for outsourcing maintenance What’s included? Pre-trip/post-trip requirements and forms Preventative maintenance inspection requirements Preventative maintenance inspection guidelines for technicians OEM recommendations Oil changes Documenting and repairing defects Choosing an outsource maintenance facility Contracting Mechanic training Evaluating your outsource maintenance activities Sample forms Technical assistance guidance

Maintenance Training Maintenance training will soon be coming! Maintenance training workshops Maintenance requirements Outsourced maintenance In-house maintenance Mechanic training Monitoring maintenance activities Regional Component Training – A/C, Wheelchair lifts, Fire suppression, etc.

Maintenance Resources Today’s Powerpoint presentation slides FDOT Preventative Maintenance Standards Manual 4.1 Edition Outsource Maintenance Manual New preventative maintenance inspection form New pre-trip/post-trip inspection form Maintenance plan templates Facility and equipment plan template Please visit our website at www.prmpt.org