Grad Parent Meeting September 20, 2016

Shape of the meeting Introductions How to stay informed Grad Photos Brief discussion of upcoming grad events Scholarships and PSI’s Costs Power point presentation about lock in committees Sign up procedure for lock in Grad Applications

Welcome Grad 2017 How to stay informed Remind 101 (students and parents) take out phone text @adfkb to 604-332-5562 School website www.robertbatemansecondary.com click on students then click on grads (you will find the grad handbook here) Updates emailed out monthly Grad Facebook page RBSS Facebook page Call or email me tara_plantinga@sd34.bc.ca

Grad Photos October 17-22 Every grad must have photo done (free if not buying grad photos) $40 Sitting fee paid to photographer if you will be ordering grad photos Sign up for a convenient time, group photos Retakes Feb.10 (possibly of site)

Expectations at Grad events Code of conduct Vaporizers not allowed (grad cruise, no cigars)

Grad Activities Grad Cruise – Sept 23 4pm board busses at RBSS Fright Night Wednesday October 26 (waiting to confirm) Lock In – January 27, 11pm MRC Fashion Show – March 30 BBQ and yearbook signing – June (day to be determined) Grad Ceremonies Rehearsal – TBA Grad Ceremonies – June 10 @ 3pm Abby Sport and Entertainment Centre Moonlight March June 27 Prom (Dinner/ Dance) June 27th, Swan e Set

Scholarships and PSI Grade 12's interested in applying to post secondary institutions and for scholarships are invited to attend our start up "Scholarship Team 2017" meeting tonight after this meeting, Sept. 20 from 7:15 - 8:00 pm in the Bateman round room. Interested in Post Secondary Institution information? If your are a grade 11 or 12 student you are invited with your parents to come here from representatives from BC institutions. This event is for Bateman, Yale and Abby Christian students. It is being hosted by Yale on Thursday, Sept 22th from 6:30 - 8:00 pm.

Costs Ceremonies/Grad fee $60 due Oct. 15 Cruise $80 Lock In $75 Fashion Show $10 (need a parent to take this on) BBQ/Yearbook signing - free Prom $100 Optional Merchandise Grad Photos retakes Grad Rings Grad Clothing – ordering available Oct1-15 online at www.ablecresting.com

Grad application Please fill in online https://docs.google.com/forms/d/1y- GfW2opyTFFIs1Gc_U644oC0ePJjCi5J4cE_g GWsbU/edit Link was emailed home

Volunteers?? We are looking for a landscaper, cement worker and brick layer to do some work at the school

Work Experience All students need to check in with Mr. Wismer

Grad Lock In This is a 100% Parent Hosted Event. RBSS will book and pay for costs of entertainers, food, prizes (some) etc from Lock In fee. RBSS will have some teachers & all administration to help supervise.

Lock In at a Glance 8-10 AM – student drop bags @ RBSS need to be transported to MRC 10:45pm Grads find own transportation to MRC 11pm Arrive MRC/ Security begins 11-5 90’s Theme MRC Activity Schedule 11-5 Pool 12-3 Casino 12-3 Magician or Other activity (Cartoonist) 3 Hypnotist 3 Casino Cash Out (Light Breakfast Available???) 4:30 Door Prizes, Casino Wins, Goodie Bags 4:30-5 Clean up 5am Time to go home

Committees Needed Food & Snacks Casino Security Prizes Transportation Hockey Supervision Clean Up

Food & Snacks 10-12 recommended Needs chief organizer/ chair Plan food and refreshments Where possible canvas community for donations Order food and transport to Seniors Rm MRC Maintain snacks for grads throughout evening Clean up kitchen & seniors room by 6am Budget $1000 We need donations!!!!!!!!!! And helpers

Casino 12 recommended Select chair/ chief organizer Order casino equipment or borrow (Fraser Valley party rentals) Prepare & distribute money packages Set up tables and equipment prior to midnight Staff games of chance Cash out at 3am Pack up tables, chairs, and other equipment General clean up of the area, empty garbage etc

Security 12 recommended / 2 per shift Assist with arrival of student from busses Provide security of parking lot and building perimeter

Prizes 5-6 recommended Select chair/ chief coordinator Purchase prizes and canvas for donations Need small and large items Organize prize draws for the end of lock in Coordinate with Casino for winnings $2000 budget Transportation group to take prizes to MRC Any donations would be gladly accepted! Need Volunteer to hand out prizes that evening!!

Transportation 4-6 recommended Check and transport student bags from RBSS to MRC (possibly take prizes as well??) This can occur the morning / afternoon of the lock in Vans or pick up trucks recommended End of evening, transport items back to RBSS

Hockey Supervision 4-6 recommended @ 1 hour shifts Observe free skating and hockey to ensure students are participating safely Report concerns to admin Assist with clean up of this area (eg, spills, litter, empty garbage cans)

Clean Up 4:30-5:30am 4-5 recommended Emptying of garbage containers throughout evening Mop up any spills Clean up of tables in concession/ pool deck area Clean up of ice rink, changing area and stands Check change rooms for litter/ discarded clothing Wet mop aerobic room, seniors room, and main hallway

Committee Chairs/ Chief Organizers Coordinate with committee members Ongoing communication with school admin regarding committee progress, budget, payments etc. Debrief of committee for future grads

Questions? Please sign up outside the round room for the committees before you leave tonight!!!!!!!!!! We need someone to be in charge of each committee please circle your name if you are willing to take the lead. Stay for the Scholarship meeting if interested!! But please sign up for committee first.

Thank you! Grad 2017