Conference Funding Information Session

The Student Council endeavors to support the needs of the student body by providing the opportunity to apply for financial support when attending or presenting at professional conferences both domestically and abroad.

Just a few of the conferences we supported you to attend last year…

DPMI What We cannot fund In short, check out: http://www.miis.edu/academics/resources/ipl/ immersive

How is Funding Allocated? 60% of your student activities fee is directed to Student Council’s budget Based on applications from past years, 2/3 of funding is designated for Fall Semester and 1/3 of funding is designated for Spring Semester Money rolls over by program from previous semesters Despite our best attempts, funding may run out so please apply early!

Eligibility You: Are a current degree-seeking student Have paid your Student Activity Fee Are in good academic standing Are attending or presenting at a professional conference that takes place between August 28, 2017 and August 27th, 2018 Have not yet received conference funding this academic year Eligibility

The Application Process The application can be found on our website: http://www.miis.edu/student-life/council/conference The application is open until May 4, 2018 Your application should include: Documentation showing the estimated costs (e.g. hotel reservation, Google map demonstrating mileage) and/or actual receipts (e.g. conference registration fee, airfare) If presenting, proof of presenter status (e.g. letter of invitation, conference program) A one-page essay describing: How the conference will benefit your academic experience How the conference will benefit your professional aspirations How your attendance at the conference will benefit the MIIS community at large

The Application Process Your application is reviewed and scored by a committee of Student Council members Each member reads your application and assigns it a score between 0 and 3 The final score is the average of the reviewers’ scores Each score corresponds to a percentage of the maximum amount of funding available Assuming program funds remain, funding is awarded according to the rubric If an applicant requests $500 to attend a conference and receives a score of 3, the maximum amount of $300 will be awarded If an applicant requests $200 and receives a score of 2, $132 will be rewarded (66% of $200)

The Essay In one page (free of grammar and spelling errors), please tell us: How the conference will benefit your academic experience How the conference will benefit your professional aspirations How your attendance at the conference will benefit the MIIS community at large (And in general: why you are excited about this opportunity!)

Reimbursement Process The initial notification is only pre-approval for funding up to that amount You must then submit for reimbursement within two weeks after the conference; if you fail to submit for reimbursement within two weeks, you forfeit your award Funding may be used for: Conference Registration Travel and transportation Lodging

Reimbursement Process Reimbursement requests include: A voucher form All relevant, original receipts The required deliverable (either a blog post or registration to present at a Conference Funding Symposium—to be held in February and May) Once all documentation is received, your reimbursement check (or direct deposit) will be processed by the Cashier’s Office within approximately 2-3 business weeks

When Should I Apply? With the exception of the first review date, you must apply for funding in advance of your conference E.g. if you plan to attend a conference in November, you must apply by the October 27th review date The applications will be reviewed at the end of every month (September-April). May application review dates will be determined in the Spring semester. No applications will be accepted after May 4, 2018. You will receive an e-mail with your funding decision within 2-3 weeks of the nearest review date

Questions? http://www.miis.edu/ student-life/council/ conference studentcouncil@miis.edu student.services@miis.edu