Section 25e FTE Transfer Request Process 2016-2017 Genesee ISD Shiawassee RESD Clinton County RESA Eaton RESA

What’s the Idea? Section 25e of the School Aid Act Funding is to follow the student. FTE is adjusted for students that were counted for membership on October 5, 2016.

Who? Student must be counted for state aid membership (FTE) on the October 5, 2016 count day. Student must: enroll and be in attendance in the new district after the Pupil Membership Count Day (Fall count) and before the Supplemental Count (Spring Count on February 8, 2017).

When? District must submit request within 30 days of first attendance: First butt in seat day -or- First log-in for STW students Or Within 30 days after 6 weeks after the count day Whichever is later

First Date of Attendance SRM Must Be Submitted By When Do I Do this? First Date of Attendance SRM Must Be Submitted By Between 10/6 and 11/16/2016 December 16, 2016 Between 11/17/2016 and 1/8/2017 Submit within 30 calendar days 1/9/2017 and after Submit by 2/7/2017 2/8/2017 No submission

Supporting Documentation Demographic Data Name UIC DOB Residency Resident District and Non-Resident Code Name of Enrolling District , Code

Supporting Documentation Building / Program Data Building Grade Date Enrolled First Date of Attendance FTE, GE and SE SE Program Code Section 53

Documents to Submit Enrollment Form with signature and date Pupil Schedule Pupil Attendance verifying FIRST day of attendance

How to Upload Documents Link to upload:   http://site.geneseeisd.org/file_upload/upload.asp

How to Upload Documents We are asking you to submit one student at a time: Please use this naming convention: Lastname_Firstname_districtnumber_25 For example:  Hodges_Stacy_25030_25 Only one file can be submitted at a time (in .pdf or .PDF format only). There is no file size limitation, although the larger the file the longer it will take to upload. Filenames with the same exact name will be overwritten. Files will land in a folder on our GISD web server where we can retrieve it.

LEA/PSA/ISD Process for Requesting Adjustments

District Process Overview Transfer requests are made in the Student Record Maintenance Collection (SRM) Student record must include FTE FTE is based on current status (full-time, part-time, GE/SE split, etc.) However, FTE cannot be greater than the amount claimed for the student in the Fall General Collection Student record must include Section 25 component One characteristic-First Day in Attendance District must request transfer of FTE within 30 days after the transfer occurs EXCEPTION 1: Claims for October 6 through November 16 may be submitted 30 calendar days after November 16 EXCEPTION 2: Last day to request transfer is February 7, 2017

Submitting a Section 25 Request After data has been certified, request will be sent to claiming district’s ISD auditor to review Districts will submit required paperwork to ISD auditor Request form Enrollment Attendance (with explanation of codes used) Student schedule District may monitor request status via the Section 25 Summary Report or the Manage Section 25 Request screen

District Review

Manage Section 25 Requests Ability to check status of submitted Section 25 requests Pending Approved Denied Denied by System Displays the following information: Student information (name and UIC) UIC is a hyperlink to student history Claiming district, request date, days remaining (between 1st day of attendance and Spring count), FTE claimed and FTE adjustment Comments by ISD auditor

Auditor Review and Approval Process

Auditor Review Process Auditors will: Verify October count day FTE Verify membership eligibility Enrollment Attendance Student Schedule Review Transfer Request Form Approve or deny request Reasons for Denial Invalid FTE (district must resubmit SRM) Request not submitted within 30 day window Requires manual adjustment Attendance date not accurate Use Comments!!!!! If approved, system will adjust Fall Audit Form (DS4061/DS4120) for gaining and losing districts

Denials If request is denied by auditor, auditor will notify the district (via comments) if the request can be resubmitted with correct information. If denied and manual adjustment is required, auditor must calculate adjustment and manually add aggregate FTE to DS4061 and finding to Narrative.

How Will State Aid Be Changed? State Aid Status Report If auditor approves adjustment request by the 2nd business day of every month, the district’s state aid will be adjusted for that month Payment on 20th of every month

Resources The following resources are available on CEPI’s Student Record Maintenance (SRM) web page which can be found at http://www.michigan.gov/cepi/0,4546,7-113-986_50502_53650---,00.html: Section 25 Overview Section 25 User Guide Section 25 Financial Calendar CEPI Customer Support Email: cepi@michigan.gov Phone: 517.335.0505 option 3 Brian Ciloski-Office of State Aid and School Finance Email: ciloskib@michigan.gov Phone: 517.373.3352 Brian-questions on legislation and policy issues CEPI-MSDS questions

Questions