2017 BIDDER’S CONFERENCE MARCH 30, 2017

Monroe County/Rochester Workforce Development Board PY’17 Request for Proposals Workforce Innovation and Opportunity Act (WIOA) Title I Year-Round Workforce Development Services for Youth: 100% Out-of-school youth (OSY) System Contract Period: July 1, 2017 to June 30, 2018 Deadline for Submission: Thursday April 20, 2017, at 12pm (noon) Late proposal submissions will be not be accepted. Annual renewal up to 3 years contingent on performance and funding availability

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Highlights Introductions Youth Works! Model Target OSY Populations OSY Eligibility: Barriers Navigator Responsibilities 14 WIOA Youth Elements/Services WIOA Performance Goals Funding Budget Dos & Don’t Q&A

Introductions Name Agency Number of Proposed FTE Navigators OSY Youth Populations Statement of Purpose

Target OSY Populations No particular order Juvenile Offender Aging out of Foster Care Public Assistance Recipient Pregnant or Parenting Teen Runaway or Homeless Gang Affiliated Refugee Disability Child of Incarcerated Parent Urban, Suburban, Rural Migrant Farm Worker Native American and Indian Out of School Other?

Navigator The Youth (Workforce Development) Navigator provides guidance and support to youth/young adult to make a successful transition to post-secondary education and employment

In short, “E.T.C”  

Navigator: Service Delivery Priorities Operate in the City/County quadrant, in a defined area on behalf of OSY Build rapport with, and understanding of the array of existing programs and services to minimize duplication and maximize access Connect youth and existing service systems to support the success of youth in the system Coordinate work readiness and job search activities with RochesterWorks!

Youth Engagement Meet with the youth/young adult regularly to jointly develop/update an Individual Service Strategy (ISS) Ensures youth/young adults access to vital academic assistance, enrichment programs and services Provides the necessary coaching to empower youth/young adult to succeed on his or her own (as an adult)

Contractual Responsibilities Active Enrollment Numbers: Per FTE Navigator = 25 Active OSY at all times (youth in pipeline to replace exiting youth) Input relevant participant data in the One Stop Operating System (OSOS) within 5 business days Seek and engage RochesterWorks for technical assistance for clarity and/or help

OSY Eligibility Provide youth-centered services to eligible OSY with 14 WIOA Youth Elements/Services 16-24 years old (local priority: 17 years +) Not in-school or not employed at time of enrollment/participation Not readily employable due to lack of basic skills and other barriers

9 Barriers for OSY Eligibility One or more of the following High-school Drop Out Within the age for compulsory attendance, but has not attended for the last quarter A recipient of a secondary school diploma or its recognized equivalent who is a low-income individual and is either basic skills deficient or an English language learner An Offender A homeless individual In foster care or aged out of foster care Pregnant or parenting individual Individual with a disability A low-income individual requiring additional assistance to enter and/or complete an educational program and/or to secure or hold employment

Requires Additional Assistance Barrier of Last Resort Our Local Workforce Development Board (LWDB) has defined youth who ‘require additional assistance’ as those who fit in under the following categories: Substance Abuser Victim of physical/sexual/psychological abuse Poor/No Work History Completed Job Readiness Assessment Tool, scored below 75%

14 WIOA Youth Elements Expectation: Expose OSY to as many of the 14 elements as appropriate, but it is not necessary that all services be funded through WIOA. Refer OSY to available community services with other partners Tutoring, Study Skills Training Alternative Secondary School offerings Paid and Unpaid Work Experiences (1200 hours Per FTE) Occupational Skills Training Education Offered Concurrently with and in the same context as Workforce Preparation Leadership Development Supportive Services

14 WIOA Youth Elements Cont.… Adult Mentoring Follow-up Services Comprehensive Guidance and Counseling Financial Literacy Education Entrepreneurial Skills Training Labor Market and employment Information Services, In-Demand Industry Sectors, Career: Awareness, Counseling, and Exploration Activities that Help Youth Prepare for Transition to Postsecondary Education and Training

WIOA Performance Goals Common Measures Education/Employment Rate: 2nd Quarter after exit (70.5%) Education/Employment Rate: 4th Quarter after exit (60%) Credential Attainment (65.9%) CareerZone Portfolio (75% of new enrollees)

Performance Quarters in a calendar Year Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec

WIOA Performance Goals Common Measures (Data collection only) Median Earnings : 2nd Quarter after exit Measurable Skill Gains: Effectiveness in Serving Employers

WIOA Performance Goals Expectation for the majority of youth served will exit and/or demonstrate positive performance within the contract period Youth enrolled will be able to attain at least one (1) of the performance measures within 1 year of participation/enrollment

Funding $749,000 available for reimbursable-based contracts Fund/support 14 FTE Navigator Positions to provide service to at least 350 OSY Periodically RochesterWorks! competitive solicitations may be released for future Navigators and/or to procure additional services for gaps in service for WIOA youth elements/services

Navigator Preference will be given to Agencies with the capacity to house two or more Navigators Agencies without the capacity to house more than one Navigator should provide a detailed plan of how youth will be served through Navigator transition in your agency

Budget Per FTE Navigator: Not exceeding $53,500 All inclusive 12 months Substantiate Matching Funds and In-Kind Contributions are encouraged and will be viewed favorably Should not be included under “Requested Funds” Narrative/Justification should be descriptive

Budget Cont.…… Participant Cost can only be included as Matching or In-Kind Our focus is on WIOA supporting agency staff (Navigator) Cost efficiency Reasonable Leveraged resources Level of investment

Budget Cont.…… RW is cash basis accounting, therefore, we reimburse when the expense is actually paid out, not accrued.  If it is not in the original budget, it cannot be modified later in the program year. Mandatory sub-recipient site visit will be conducted each year to perform four audits:  Financial Management Review and Sub-recipient Monitoring yearly, Procurement and Property Management every other year. Independent Single Audit report needs to be submitted  to RWI if the organization is receiving $750,000 or more of federal funds. Periodic checks to verify spend down.

Budget Line Items Current Budget   Staff Salaries 32,000.00 Staff Fringes 9,600.00 Rent 2,000.00 Utilities 1,000.00 Supplies 3,000.00 Telephone N/A Insurance Postage Copy/Printing Contracted Services 2,500.00 Mileage Staff Training/Development 2,400.00 Equipment Other Participant Wages Participant Fringes Participant Stipends Participant Incentives TOTALS: $53,500.00

Do’s & Don’ts Do Submit proposal by 12pm (noon) on April 20, 2017 Follow directions Submit a solitary PDF following order Narrative: 8 pages or less Be specific/concise 12 point font, 1 inch margins Number pages Applicant name in footer Leverage resources Don’t Submit paper copy Multiple files/documents Exceed page limitations Use fancy font Extraneous/Unnecessary detail

2017 BIDDER’S CONFERENCE Q & A