Preparing and Printing Report Cards – K to 8 Oct-Nov 2016

Agenda: K to 8 Report Cards Calendar Setup Verify end of term dates and notify staff Program of Study Complete School Comment Teacher Related Tasks K-3 French Experience PLP indicator Achievement Indicator Attachments to the report card First Nations Language report card Students that transfer just before report card time Printer Setup – Remove headers and footers Ensure double sided printing Printing the report cards

Calendar Setup – Setup – School – Calendaring - Filled in correctly for In Session school days. Filled in correctly for non In Session school days.

Nice feature – Verify number of days

Verify end of term dates and notify staff (Set Up – School – Grading – Final Grade/Reporting Term Setup)

Final Grade/Reporting Term Setup Start date Critical – End Date: This date is the point in which report cards should be printed AFTER! Attendance may not be accurate if printed before. In schools that have only K to 8 levels, these boxes should be checked. Please note – In the following screen shot the fields are editable; in your school, they will not be editable. If changes are required please submit a Helpdesk request to your SIS specialist.

Program of Study Reports – System Reports – NB Reports – Membership and Enrolment – Student Program of Study Filter Report Preferences to find errors. Update information in student’s Program of Study page Toggle Program of Study column to find blanks.

Complete School Wide Comment (Set Up – School – Grading – Report Card School-wide Comments) Fill comments that apply to the levels in your school. Comments can be unique for each level if desired. Click submit.

Teacher related information K-3 French Experience – In PowerTeacher Pro FI students do not need this filled PLP indicator – Resource Teacher in PowerSchool Classroom Teacher in PowerTeacher Set at the subject level. Achievement Indicator - In PowerTeacher Pro EAL set at the subject level Attachments to the report card

First Nations Language Report Card Page 33 in Appendix A of the Assessing, Evaluating and Reporting document on the One Portal

Students that transfer just before report card time School side of things – new school owns the student Withdrawal form in PS – is a good check list, record of enrollment Fix: hold off up to 3 weeks before transferring (See document on DataConnect about Transferring Around Report Card Period Possible double entry – enrolment in multiple sections Send data to new school Individual student report Blending data at new school

Printing Report Cards 1. Select student(s) first: By individual – Type last name in the search field (Jackson Alegada) By homeroom Sections (Set Up – School – Scheduling – Sections – Homeroom) By teacher Look for homeroom – click on enrollment to select students By Stored Selection – update regularly

Printing Report Cards - continued Once students are selected: Return to Start Page Under Reports – System Reports – NB Reports – Report cards – K to 8 Select the appropriate Term Click Submit

Remember… Turn off headers and footer (next four slides) Ensure double sided printing (slide following)

TURNING OFF HEADERS AND FOOTERS WHEN PRINTING FROM INTERNET EXPLORER

TURNING OFF HEADERS AND FOOTERS WHEN PRINTING FROM INTERNET EXPLORER - continued

TURNING OFF HEADERS AND FOOTERS WHEN PRINTING FROM CHROME

TURNING OFF HEADERS AND FOOTERS WHEN PRINTING FROM CHROME – continued

Ensure double sided is selected