Special Mobility Strand Development of master curricula for natural disasters risk management in Western Balkan countries Special Mobility Strand Ivica Manić University of Niš NatRisk Kick-off Meeting/ December 15, 2016 Project number: 573806-EPP-1-2016-1-RS-EPPKA2-CBHE-JP   "This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein"

Development of master curricula for natural disasters risk management in Western Balkan countries Presentation Outline Special Mobility Strand (SMS) – Definition and eligible activities/participants Individual mobility scheme Preparation Implementation Follow-up Financial Management EACEA Mobility Tool

Special Mobility Strand (SMS) – what is it? Development of master curricula for natural disasters risk management in Western Balkan countries Special Mobility Strand (SMS) – what is it? Additional EU support to the selected Erasmus+ CBHE Joint and Structural projects to finance international mobility of students and staff for studying, training and teaching purposes SMS must be instrumental to the objectives of the project

SMS – leading principles and instructions Development of master curricula for natural disasters risk management in Western Balkan countries SMS – leading principles and instructions

SMS – eligible countries Development of master curricula for natural disasters risk management in Western Balkan countries SMS – eligible countries SMS targets exclusively three specific regions: Western Balkans, Eastern European Countries and South-Mediterranean Countries (Regions 1, 2, and 3) SMS will only contribute to the mobility related activities involving the above eligible Partner Countries and the Programme Countries included in the project partnership

SMS – who can benefit? The students Development of master curricula for natural disasters risk management in Western Balkan countries SMS – who can benefit? The students Students must be registered in a HEI involved in the selected CBHE project and must be enrolled at least in the second year of undergraduate studies (for study mobility) Eligible flow of the students’ mobility Activities From PC to PC From PC to PgC From PgC to PC From PgC to PgC Study X Not eligible Traineeship

SMS – Eligible activities for students Development of master curricula for natural disasters risk management in Western Balkan countries SMS – Eligible activities for students Purpose Duration Receiving organisation Type of activities/targets Studying Min. 3 months (or 1 academic term) – Max 12 months including a complementary traineeship period, if planned Beneficiary HEI A student may participate in mobility periods totaling up to 12 months maximum per study cycle, independently on the type mobility activities: during the 1st study cycle (Bachelor or equivalent ) including the short- cycle (EQF levels 5 and 6) during the 2nd study cycle (Master or equivalent - EQF level 7), and during the 3rd study cycle as doctoral candidate (doctoral level or EQF level 8) Traineeship 2 -12 months Any relevant place (beneficiary or not) in a country involved in the consortium

SMS – who can benefit? The staff Development of master curricula for natural disasters risk management in Western Balkan countries SMS – who can benefit? The staff HEI staff members, both teaching and non-teaching, and staff members from any other organisation participating in the CBHE project are eligible to participate in the SMS mobility Eligible flow of the staff mobility Activities Staff from beneficiary HEIs Staff from no HEI beneficiaries From PC to PC From PC to PgC From PgC to PC From PgC to PgC Teaching X Not eligible Training

SMS – Eligible activities for staff Development of master curricula for natural disasters risk management in Western Balkan countries SMS – Eligible activities for staff Purpose Duration Receiving organisation Type of activities/targets Teaching 5 days to 2 months excluding travel time min 8 hours per week. Number of teaching/training hours for additional incomplete week must be proportional Beneficiary HEI HEI teaching staff or staff from enterprises to teach at a beneficiary HEI Training Beneficiary HEI or any relevant organisation involved in the consortium Destination has to differ from the home country Support of the professional development of HEI teaching and non-teaching staff: participation in structured courses, including professionally focused language trainings or training events abroad (conferences excluded) job shadowing/observation periods/trainings at a beneficiary HEI or at another relevant organisation abroad

Mobility Scheme – main phases Development of master curricula for natural disasters risk management in Western Balkan countries Mobility Scheme – main phases

Preparation – basic principles Development of master curricula for natural disasters risk management in Western Balkan countries Preparation – basic principles Act in accordance with the principles of Erasmus+ Charter for Higher Education Relevant information on selection process and admission and selection criteria MUST BE available to candidates well in advance Ensure commonly agreed methodology and decision making process within the consortia Associate partners cannot benefit from the SMS

Preparation – compulsory documents Development of master curricula for natural disasters risk management in Western Balkan countries Preparation – compulsory documents To be signed by: Each organisation in the consortium (before starting the selection of the mobility scheme) The individual, the sending and the receiving organisation (before the start of the individual mobility)

Preparation – Inter-institutional agreement Development of master curricula for natural disasters risk management in Western Balkan countries Preparation – Inter-institutional agreement Signed by each beneficiary organisation before the selection of the mobility scheme (collective or bilateral) Provides specific provisions on the roles of the organi-sations, selection procedure, admission/selection criteria, appeal procedures, decision making process, quality assurance measures, etc. Template available on the CBHE beneficiary space https://eacea.ec.europa.eu/erasmus-plus/beneficiaries-space/capacity-building-in-higher-education_en minimum requirements must be maintained, but new provisions can be added

Preparation – define tasks Development of master curricula for natural disasters risk management in Western Balkan countries Preparation – define tasks Inter-Institutional Agreement (IIA) Sending Organisation Receiving Organisation Promote and raise awareness Select the candidates in line with IIA Provide support in preparation of the individual mobility (visa, administrative issues, insurance, etc.) Inform locally Prepare logistics and support for incoming individuals Welcome and monitor the activities

Preparation – Individual Grant Agreement Development of master curricula for natural disasters risk management in Western Balkan countries Preparation – Individual Grant Agreement Grant agreement contains specific provisions related to: duration of the scholarship financial support that the individuals will receive payment arrangements insurance requirements participant’s report other general conditions Grant Agreement for students includes Learning Agreement for Studies/Traineeship Grant Agreement for staff includes Mobility Agreement for Teaching/Training

Preparation – Learning/Mobility Agreement Development of master curricula for natural disasters risk management in Western Balkan countries Preparation – Learning/Mobility Agreement Grant Agreement for students Grant Agreement for staff Learning Agreement for Mobility Agreement for Studies Traineeship Teaching Training list of courses with ECTS or equivalent targeted learning outcomes formal recognition knowledge skills competences to be acquired compulsory/ voluntary? Any ECTS? overall objectives activities and added value foreseen expected outcomes and impact Learning Agreement and Mobility Agreement must be agreed and signed by the individual, the sending and the receiving organisations before departure

Implementation – basic principles Development of master curricula for natural disasters risk management in Western Balkan countries Implementation – basic principles Pre-financing of the grant must be foreseen for the students in order to facilitate the installation process Receiving organisation and sending organisation have to ensure a constant follow-up and regular monitoring on the individual mobility All mobility details must be encoded in the EACEA Mobility tool

Follow-up – basic principles Development of master curricula for natural disasters risk management in Western Balkan countries Follow-up – basic principles Beneficiary organisations involved in SMS commit to: Recognise the ECTS or equivalent credits obtained by the students during the activities carried out and agreed in the Learning Agreement Avoid any extension of the study period upon return to take additional exams Recognise, disseminate and embed the learning outcomes of the staff mobility Solicit the individuals to fill in the Participant Report before the end of mobility (for students) and right after the end of mobility (for staff)

Financial Management – basic principles Development of master curricula for natural disasters risk management in Western Balkan countries Financial Management – basic principles The budget granted for the CBHE project and the one granted for the SMS must be kept separated The SMS funds are aimed at covering two types of costs - the subsistence and travel costs Individuals cannot benefit at the same time from SMS support and Erasmus+ ICM (Key Action 1) Students selected must be exempted from paying fees for tuition, registration, examinations and access to laboratory and library facilities at the receiving institution

Subsistence costs – students and staff Development of master curricula for natural disasters risk management in Western Balkan countries Subsistence costs – students and staff Subsistence costs for students The amount must be paid in full and directly to the student concerned Consortia are strongly recommended to manage their SMS grants in an account in euros Subsistence costs for staff Beneficiary organisation in accordance with their institutional practice may decide to either: Provide the amount directly to the staff members concerned or Provide the participant with direct provision of the required services (payment of the hotel stay, subsistence, local transportation, personal or optional health insurance, etc.)

Subsistence costs – students Development of master curricula for natural disasters risk management in Western Balkan countries Subsistence costs – students

Subsistence costs – staff Development of master curricula for natural disasters risk management in Western Balkan countries Subsistence costs – staff

Travel costs – students and staff Development of master curricula for natural disasters risk management in Western Balkan countries Travel costs – students and staff Consortia can either provide: distance band dependent unit costs directly to the participant concerned or travel support in the form of direct provision of the required travel services. Institutions shall ensure that the provision of services will meet the necessary quality and safety standards

Travel costs – students and staff Development of master curricula for natural disasters risk management in Western Balkan countries Travel costs – students and staff Distance calculator http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm

Modification of the mobility scheme Development of master curricula for natural disasters risk management in Western Balkan countries Modification of the mobility scheme Regardless of the duration, the minimum number of students and staff members from Partner Countries and Programme Countries as foreseen in the original proposal must be respected! The figures and the budget allocation for each of the 4 categories are indicated in the Estimated Budget of the Action, Annex III of the CBHE Grant Agreement (GA). Modification is allowed if: it does not affect the minimum number of mobilities foreseen the change in the amount of the budget indicated in the GA for one or more mobility categories does not exceed 10%, and the total estimated budget indicated in the GA is not exceeded

Development of master curricula for natural disasters risk management in Western Balkan countries Documents inventory https://eacea.ec.europa.eu/erasmus-plus/beneficiaries-space/capacity-building-in-higher-education_en

EACEA Mobility Tool Link: https://eacea.ec.europa.eu/mobility/ Development of master curricula for natural disasters risk management in Western Balkan countries EACEA Mobility Tool A database aimed at helping the coordinators in the management of the individual mobility (i.e. in keeping information on candidates’ activities, mobility tracks, credits earned, amounts received) and providing the automated reports. Shortly after selection, coordinator must encode information on participant and the type of mobility activities to be carried out into the EACEA Mobility Tool. Coordinator must update the tool regularly to ease the management for statistical analysis and quantitative assesments Link: https://eacea.ec.europa.eu/mobility/

Thank you! Special Mobility Strand Development of master curricula for natural disasters risk management in Western Balkan countries Special Mobility Strand Thank you!