2015-2016 Program Attendance Module Washington 21st CCLC Informational Webinar 2016 Samantha Sniegowski Researcher June 2016 Copyright © 2016 American Institutes for Research. All rights reserved.
Agenda Timeline & Expectations Attendance Module Demo Q & A
Timeline & Expectations
Timeline & Expectations Timeline: Attendance Module open June 16 – July 31 Types of student data you will need to report: School District Identifier (District ID#) School District Name (Name) School of Attendance Identifier (School ID#) School of Attendance Name (Name) Unique 10-digit Student State Identifier (SSID Number) Student’s Unique District Identifier (Number) (Optional) Student Last Name Student Middle Name or Initial (Optional) Student First Name Student Date of Birth (MM/DD/YYYY format) Student Grade Level (preset drop-down options) Student Attendance – Summer 2015 (integer value) Student Attendance – Fall 2015 (integer value) Student Attendance – Spring 2016 (integer value)
Attendance Module Demo
Attendance Module Demo Initial login process Invitation email with link to join the site that contains username Enter username and email address on the site and submit Receive second email with temporary password Login using username and temporary password You will be prompted to create a new password We will not have access to this password (use forgot password function if misplaced) Once new password is created, login in with username and new password
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
District & School ID Lookup URL: https://eds.ospi.k12.wa.us/DirectoryEDS.aspx Select “School” in the Report drop-down in the upper left corner. Then click “Show Report”. This will take a few seconds to load. Search for your school name Press Ctrl + F (a search box will pop up) Enter your school name then press enter Record the District and School ID #s Tip: Identify all of your feeder schools then look up and record the district and school ID #s at one time
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Download the template FIRST
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Attendance Module Demo
Validation District ID# – Must be 5 digits School ID# - Must be 4 digits SSID# - Must be 10 digits, duplicate entries not allowed Days Attended Must be an integer, even if it is 0. Must match when programming is offered (summer and school year) All fields required except for: Student’s Unique District ID# Student Middle Name/Initial
Q & A Any lingering questions?
Help Desk: wa21stcclc@air.org Samantha Sniegowski 312-690-7371 ssniegowski@air.org