Procurement & Strategic Sourcing Boiler T&M Repair & Maintenance Joint Parking Task Force Update Procurement & Strategic Sourcing Request for Proposal and Specifications for   Boiler T&M Repair & Maintenance July 18, 2-17 Kimberly Tomaszewski Senior Buyer 11

Welcome and Introduction Kimberly Tomaszewski, Senior Buyer Mark Bobick & Larry Cook, Facilities Other University Attendees Note: Sign-in Sheet and list of call in / webex participants will be posted to the website. A copy of this presentation will be posted to the website

About Wayne State University: Was founded in 1868 Is committed to preparing its students to excel in a fast-paced and interconnected global society Has more than 27,000 students Has 13 colleges and schools Offers more than 380 academic programs including bachelor’s, master’s and doctoral degrees Classified by the Carnegie Foundation for the Advancement of Teaching as a Research University, Very High research activity (RU/VH) (http://wayne.edu/about/facts/)

RFP Opportunity The University is soliciting proposals for FPM Boiler Time & Material Repairs & Maintenance We are seeking superior quality & competitive pricing Specifications are in the Scope of Work Project or Services must commence on or before August 21, 2017

Calendar of Events Mandatory Pre-bid meeting - July 24, 2017 Questions due to Procurement & Strategic Sourcing - July 26, 2017 - 12 Noon Delivery of Proposals – August 4, 2017 by 4:00 pm Evaluation of Proposals - Week of August 11, 2017 Announcement of Selected VENDOR - Week of August 18, 2017 Readiness for Service/Contract Commencement - Week of August 21, 2017

Submission of Proposals Proposals are due August 4, 2017 at 4:00 pm Delivered to Procurement & Strategic Sourcing, 5700 Cass Avenue, 4th Floor – Suite 4200, Detroit, MI 48202 We require an original plus one copy (2 total) of your proposal. An electronic version is required, which should be submitted to rfp@wayne.edu Proposals are limited to 30 pages total. Prices and other requested data must be on the Schedules Provided Proposals must be responsive and satisfy all mandatory requirements Any deviation from requirements must be noted in Exhibit 1 as Restricted Services

Schedules and Exhibits Schedule A- Proposal Certification, Non Collusion Affidavit, Acknowledgements Schedule B - Insurance Requirements Schedule C - Cost Schedule, Summary of Quoted Rates Schedule D - Summary Questionnaire Exhibits Exhibit 1 - Exceptions/Restrictions; if any (RFP Section II G) Exhibit 2 - Profile / Experience / References (RFP Section II H) Exhibit 3 - VENDOR Service Plan

Proposal Evaluation Ability to offer the best value (quality, past performance and price) Anticipated quality of service Ability to meet all mandatory requirements and specifications of this RFP Cost of Services; Compensation and Fees; (Schedule C) Financial Strength of the VENDOR Proposal Documentation / Presentation VENDOR'S Experience (Vendor Exhibit 2) VENDOR Profiles/References; (Vendor Exhibit 2) VENDOR Service Plan; (Vendor Exhibit 3)

Vendor Presentations Selected VENDORS may be invited to make a presentation at a set time and date Presentations are to clarify information provided in the proposals Will include a Question and Answer period at the end of the Presentation Invitations are at the sole discretion of the University

Scope of Work The VENDOR shall plan, manage, supply service and on-call maintenance repair services for boilers (including all boiler components, peripheral equipment, controls the boiler room environment) and other University mechanical systems. The University is undertaking a range of initiatives to improve the operational reliability of its facilities, reduce operating expense, and extend asset life. This involves improved work processes, staff proficiency, supervisory effectiveness, data integrity and technology utilization. Service contractors are integral to the success of these initiatives. Service contracts are collaborations. Their consideration of conditions of use, root cause analysis, performance monitoring, process and technology improvements and documentation of work are integral to the performance of the work. Under this Blanket Purchase Order, the University issues a Work Order for repairs outside the job scope of the resident Building Engineers, responding to emergency calls on a 24 x 7 basis, with a maximum of a 2 hour response time. These boilers are maintained on a day-to-day basis by University’s Building Engineer personnel. See Equipment List on other attachment labeled WSU Boiler Master List. . Work is to be performed in accordance with the performance and technical support standards stipulated in the successful contractor’s approved work plan, in response to Section 3.4 below. The contractor will coordinate work order scope and processing, boiler room access, scheduling, conditions of work, correction of deficiencies outside the initial service call, reporting, sign-off and invoicing with the University’s designated personnel.

Proposals Must Include Organizational data that demonstrates the size, scope and capability of the Company A complete description of the products and services offered Vendor’s qualifications to meet the RFP specifications

Information Submitted on Request Publicly distributed annual reports and/or independently audited financial statements A minimum of three (3) qualified references Lost Accounts with annual billings of $25,000 per year

Contracting Process Any contract will be made using the University’s Standard Service Provider Agreement Agreement will incorporate this RFP and its terms and conditions by reference Any Vendor terms to incorporate into the Agreement must be included in Exhibit 1 Final contract will require approval by the University’s General Counsel

Other Information All Proposals are subject to the State of Michigan Freedom of Information Act If awarded a contract, VENDOR must provide a Certificate of Insurance as outlined in Schedule B Vendors should include any Supplier Diversity information (self or sub-contractors) Construction or construction like work must be performed at Prevailing Wage Rates Wayne State has a smoke- and tobacco-free policy for indoor and outdoor spaces

Reminders The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals All information related to this RFP will be posted to the Project site at http://go.wayne.edu/bids If a List Serve has been established, those wishing notifications must register as listed in the RFP All questions concerning this Request for Proposal are to be directed to Kimberly Tomaszewski, Senior Buyer, Email; ac9934@wayne.edu A copy should be submitted to Leiann Day, Associate Director, Email; leiann.day@wayne.edu Do not contact the Facilities Operations – Engineering, or other University Units, directly as this may result in disqualification of your proposal

Joint Parking Task Force Update ?? Questions ?? 11