Chefs De Mission Meeting 2008 Crown Beach Resort, Rarotonga Friday 19th September 2008 Kia Orana Welcome Bienvenue

Official Welcome Tiki Matapo President of the Cook Islands Sports & National Olympic Committee and Chairman 2009 Pacific Mini Games Ltd

Pacific Games Council Vidhya Lakhan President Pacific Games Council Welcoming Remarks

Games Overview David Lobb CEO, 2009 Pacific Mini Games Ltd 2009 Pacific Mini Games Ltd Board Nine Directors

Games Overview Business Plan Mission Vision Budget Office Operation

Games Overview 2009 Pacific Mini Games Organizing Committee Nine Areas with nine Directors Sport, Finance & Admin, Village Operations, Venues & Facilities, Sponsorship & Marketing, Communications & media, Support Services, Ceremonies & cultural activities and Community & Public Relations

Games Overview Key Dates: September 21 2008: Numerical entries form returned March 21 2009: Chef De Missions Dossier circulated June 22 2009:All Athlete Entries by Name to be confirmed by each PGA (90 Days) September 18 2009 (Friday) Opening of Games Village September 21 2009 (Monday) Opening Ceremony October 2 2009 (Friday) Closing of Games October 5 2009 (Monday) Games Village closes

Games Overview Government Support Provision of Facilities Budget Appropriation since July 2007 Personnel support

Games Overview ATHLETE ENTRIES & ACCREDITATION Use of the Sporting Pulse Data Base Eligibility per charter Final Entries DRMs

Games Overview Web page www.2009pacificgames.co.ck Can commence entry process now

Games Overview Draft Games Program 15 Sports over 10 days-10 venues Per Diem US$30 per person

SPORT 15 Sports Sports Manuals -first draft completed -will be available on web by 31 October 2008

SPORT Entry Procedure as set out in Charter Max numbers per Reg. 6 and Reg. 7 Team Officials per Reg. 10.5

SPORT Technical Officials Equipment

Venues & Facilities Sports Venues -One new Venue (Multi Sports Complex) -all others being upgraded Training Venues -village facilities are being upgraded Upgrades all scheduled for completion by 30 June 2009

Venues & Facilities Accommodation venues -All schools are having general upgrades (i.e electrical, painting, flooring etc) -Upgrading of existing bathroom facilities -Provision of temporary shower facilities

Venues & Facilities Finalising Venue Management -Venue Operating -Post Games Policy -Servicing Contracts

Lunch Break Opportunity to question National Federation Competition Managers who are available here today. Introduce All

Athletes Villages -Rarotonga Two Hubs 1.Tereora- Tereora College, Avatea School, Nikao School 2. Avarua- Avarua School, Nukutere College, St Josephs School Two Dining Areas Accommodation in Classrooms in bunks/mattresses similar to Samoa Team Welcome Ceremonies-Friday 18- Monday 21 Sept

Accommodation Venue-Nukutere College

Athletes Villages Aitutaki For Sport of Sailing Will use existing tourist accommodation on the Ootu Peninsula

Athletes Villages -Services Dining Services -Three sittings per day (draft menus completed) Housekeeping -regular cleaning -Linen changed each fourth day/twice weekly Laundry - Washing machines in each village Own Towels required Temperature Range-those from warmer climates may need to be aware to bring appropriate clothing.

Athletes Villages -Services Entertainment Range of entertainment and relaxation activities will be provided-confirmation in Chefs Manual March 2009

Village Security Have engaged with the Ministry of Police Meetings held with Commissioner and Deputy Commissioner Assigned Senior Officer as Games Liaison Have security and risk management plans underway

Transport Each Delegation will receive the quota of vehicles per the charter Shuttle buses will operate between villages and venues as required

Medical Services The Cook Islands are free from tropical diseases that are in other countries in the region We will provide the necessary health care facilities required

Volunteers We have involved our local Rotoract Committee Issues with small population

Torch Relay Initial Planning underway

Test Events Cook Islands Games April 2009 World Youth Netball Championships July/August 2009

Conclusion Next Stage in planning Kia Manuia Thank You Merci Beaucoup QUESTIONS