Copyright© 2017 MAHSA UNIVERSITY Application Software Faculty of Business, Finance, and Hospitality Prepared by: Teo Siew Copyright© 2017 MAHSA UNIVERSITY

Objectives Overview Identify the four categories of application software Differentiate among the seven forms through which software is available Explain how the operating system and utility programs work with application software Describe characteristics of a user interface Identify the key features of widely used business programs Distinguish between system software and application software

Objectives Overview Identify the key features of widely used graphics and multimedia programs Identify the key features of widely used home, personal, and educational programs Discuss the advantages of and ways to access Web applications Identify the types of application software used in communications Describe the learning aids available for application software

Define an operating system Objectives Overview Define an operating system Describe the start-up process and shutdown options on computers and mobile devices Explain how an operating system provides a user interface, manages programs, manages memory, and coordinates tasks Describe how an operating system enables users to configure devices, establish an Internet connection, and monitor performance Identify file management and other tools included with an operating system, along with ways to update operating system software

Objectives Overview Explain how an operating system enables users to control a network or administer security Summarize the features of several desktop operating systems Briefly describe various server operating systems Summarize the features and uses of several mobile operating systems

Computer Software Software, also called a program, tells the computer what tasks to perform and how to perform them System Software is a type of computer program that is designed to run a computer's hardware and application programs Operating system Utility program Application Software consists of programs designed to make users more productive and/or assist with personal tasks

Computer Software Installing is the process of setting up software to work with the computer, printer, and other hardware

Computer Software A programmer develops software or writes the instructions that direct the computer to process data into information

Application Software To make business activities more efficient Application software consists of programs designed to make users more productive and/or assist with personal tasks To make business activities more efficient To assist with graphics and multimedia projects To support home, personal, and educational tasks To facilitate communications

Application Software

Public-domain software Application Software Available in a variety of forms: Packaged software Custom software Web application Open source software Shareware Freeware Public-domain software

Application Software System software serves as the interface between the user, the application software, and the computer’s hardware Utility programs

Application Software

Business Software Business software is application software that assists people while performing business activities Word Processing Spreadsheet Database Presentation Note Taking Personal Information Manager Business Software for Phones Business Software Suites Project Management Accounting Document Management Enterprise Computing Software

Business Software Word processing software allows users to create and manipulate documents Clip art is a collection of electronic drawings, photos, and other images

Business Software Additional word processing features include AutoCorrect AutoFormat Collaboration Columns Grammar Checker Ink Input Macros Mail Merge Reading Layout Research Search and Replace Smart Tags Tables Templates Thesaurus Tracking Changes Voice Recognition Web Page Development

Business Software Developing a document Create a document Enter text and numbers Insert images Perform other tasks Create a document Make changes to existing content Inserting, deleting, cutting, copying, and pasting Edit a document Change appearance Font Font size Format a document

Business Software Spreadsheet software allows users to organize data in rows and columns and perform calculations

Business Software A function is a predefined formula that performs common calculations FV NPV PMT PV RATE DATE NOW TIME ABS INT LN LOG ROUND SQRT SUM AVERAGE COUNT MAX MIN STDEV IF

Business Software Charting depicts data in a spreadsheet in graphical form

Business Software A database is a collection of data organized in a manner that allows access, retrieval, and use of that data Database software allows users to create, access, and manage a database

Business Software Presentation software allows users to create visual aids for presentations to communicate ideas, messages, and other information to a group

Business Software

Business Software Note taking software is application software that enables users to enter typed text, handwritten comments, drawings, or sketches anywhere on a page

Business Software Appointment calendar Address book Notepad A software suite is a collection of individual programs available together as a unit A personal information manager (PIM) is application software that includes Appointment calendar Address book Notepad

Business Software Scaled down versions of software are available to work with smart phones and other mobile devices

Business Software Project management software allows a user to plan, schedule, track, and analyze the events, resources, and costs of a project Accounting software helps companies record and report their financial transactions Document management software provides a means for sharing, distributing, and searching through documents by converting them into a format that can be viewed by any user

Information technology Business Software Enterprises typically require special computing solutions for various functional units Human resources Accounting Engineering Manufacturing Marketing Sales Distribution Customer service Information technology

Graphics and Multimedia Software

Graphics and Multimedia Software Computer-aided design (CAD) software Desktop publishing software Paint/Image editing software

Graphics and Multimedia Software Professional photo editing software Video and audio editing software Multimedia authoring software

Graphics and Multimedia Software Web page authoring software helps users of all skill levels create Web pages that include multimedia and interactive content

Software for Home, Personal, and Educational Use Personal finance software Legal software Tax preparation software

Software for Home, Personal, and Educational Use Personal DTP software Personal paint/image editing software Personal photo editing software

Software for Home, Personal, and Educational Use Clip art/image gallery Video and audio editing software Home design/landscaping software

Software for Home, Personal, and Educational Use Travel and mapping software Reference software Educational software Entertainment software

Web Applications A Web application is a Web site that allows users to access and interact with software from any computer or device that is connected to the Internet

Web Applications

Application Software for Communications Web Browser E-Mail Instant Messaging Chat Room Text, Picture, Video Messaging RSS Aggregator Blogging Newsgroup/Message Board FTP VoIP Video Conferencing

Learning Tools for Application Software Online Help is the electronic equivalent of a user manual You can ask a question or access the Help topics in subject or alphabetical order

Learning Tools for Application Software Web-based Help provides updates and more comprehensive resources to respond to technical issues about software

Learning Tools for Application Software Web-based training is a type of CBT that uses Internet technology and consists of application software on the Web Distance learning (DL) is the delivery of education at one location while the learning takes place at other locations

Operating Systems An operating system (OS) is a set of programs containing instructions that work together to coordinate all the activities among computer and mobile device hardware Start and shut down a computer or mobile device Provide a user interface Manage programs Manage memory Coordinate tasks Configure devices Establish an Internet connection Monitor performance Provide file management and other device or media-related tasks Updating operating system software Control a network Administer security

Operating Systems

Operating System Functions Starting Computers and Mobile Devices If a computer or mobile device is off, you press a power button to turn it on

Operating System Functions An operating system includes various power options Sleep mode saves any open documents running programs or apps to memory, turns off all unneeded functions, and then places the computer in a low-power state Hibernate saves any open documents and running programs or apps to an internal hard drive before removing power from the computer or device

Operating System Functions A user interface (UI) controls how you enter data and instructions and how information is displayed on the screen With a graphical user interface (GUI), you interact with menus and visual images

Operating System Functions In a command-line interface, a user types commands represented by short keywords or abbreviations or presses special keys on the keyboard to enter data and instructions

Operating System Functions How an operating system handles programs directly affects your productivity Single tasking and multitasking Foreground and background Single user and multiuser Pages 383 - 384

Operating System Functions

Operating System Functions Memory management optimizes the use of the computer or device’s internal memory Virtual memory is a portion of a storage medium functioning as additional RAM

Operating System Functions The operating system determines the order in which tasks are processed

Operating System Functions A driver is a small program that tells the operating system how to communicate with a specific device Plug and Play automatically configures new devices as you install them

Operating System Functions Operating systems typically provide a means to establish Internet connections

Operating System Functions A performance monitor is a program that assesses and reports information about various computer resources and devices

Operating System Functions Operating systems often provide users with a variety of tools related to managing a computer, its devices, or its programs File Manager Search Image Viewer Uninstaller Disk Cleanup Disk Defragmenter Screen Saver File Compression PC Maintenance Backup and Restore

Operating System Functions Automatic update automatically provides new features or corrections to the program

Operating System Functions Some operating systems are designed to work with a server on a network These multiuser operating systems allow multiple users to share a printer, Internet access, files, and programs A network administrator uses the server operating system to: Add and remove users, computers, and other devices Configure the network, install software and administer network security

Operating System Functions A user account enables a use to sign in to, or access resources on, a network or computer A user name, or user ID, identifies a specific user A password is a private combination of characters associated with the user name

Types of Operating Systems

Desktop Operating Systems A desktop operating system is a complete operating system that works on desktops, laptops, and some tablets Windows Mac OS UNIX Linux Chrome OS

Desktop Operating Systems Windows 8 offers these features: Start screen interface with tiles Includes the desktop interface Support for input via touch, mouse, and keyboard Email app, calendar app, and browser included Photos, files, and settings you can sync with SkyDrive Enhanced security through an antivirus program, firewall, and automatic updates Windows Store offers additional applications for purchase

Desktop Operating Systems

Desktop Operating Systems The Macintosh operating system has earned a reputation for its ease of use Latest version is OS X

Desktop Operating Systems UNIX is a multitasking operating system developed in the early 1970s Linux is a popular, multitasking UNIX-based operating system

Desktop Operating Systems Chrome OS is a Linux-based operating system designed to work primarily with web apps

Server Operating Systems Windows Server OS X Server UNIX Linux

Mobile Operating Systems The operating system on mobile devices and many consumer electronics is called a mobile operating system and resides on firmware Android iOS Windows Phone

Mobile Operating Systems Android is an open source, Linux- based mobile operating system designed by Google for smartphones and tablets

Mobile Operating Systems iOS, developed by Apple, is a proprietary mobile operating system specifically made for Apple’s mobile devices

Mobile Operating Systems Windows Phone, developed by Microsoft, is a proprietary mobile operating system that runs on some smartphones

Reference: Vermaat, M.E. et. al. (2015) Discovering Computers 2016, 1st edition. Course Technology.