Attachment 3 Process for Accepting/Rejecting Invitations Received from Organizations and Individuals Invitation received asking for Council or Standing Committee to attend an event Yes Is the invitation purely social? No Can attend; non-meeting criteria apply* No Does the invitation give a topic for the event? Quorum cannot attend* Yes * Mayor’s or Councillors’ Appointment Secretary responds appropriately Is the topic on a Council or a Standing Committee agenda? Don’t know Answer obtained from appropriate Department Yes No What is the expected outcome? Step #1: If appropriate, encourage organization or individual to request to present at the meeting. Step #2: Quorum cannot attend* Decision/Influence Educate Quorum cannot attend; recommend individual briefings* Can attend; non-meeting criteria apply*

Attachment 3 Process for Accepting/Rejecting Invitations Received from Elected Officials/Representatives of Other Local Governments Invitation received or extended asking for Council or Standing Committee to attend an event Yes Is the invitation purely social? No No Does the invitation give a topic for the event? Can attend; non-meeting criteria apply* Quorum cannot attend* Yes Is the topic one over which Council has authority to make a decision? * Mayor’s or Councillors’ Appointment Secretary responds appropriately Yes No Council designates up to 6 members of Council (no more than 2 of whom are on the same Standing Committee) to attend and report back to Council at a future Council meeting* Can attend; non-meeting criteria apply*

Officials/Representatives of Provincial or Federal Governments Attachment 3 Process for Accepting/Rejecting Invitations Received from Elected Officials/Representatives of Provincial or Federal Governments Invitation received or extended asking for Council or Standing Committee to attend an event Yes Is the invitation purely social? No No Does the invitation give a topic for the event? Can attend; non-meeting criteria apply* Quorum cannot attend* Yes Is the topic one where Council has made a decision and will be only educating the attendees about Council’s decision? * Mayor’s or Councillors’ Appointment Secretary responds appropriately No Yes Can attend; non-meeting criteria apply* Option #1 Call a meeting in compliance with the requirements of the MGA* Option #2 Council designates up to 6 members of Council (no more than 2 of whom are on the same Standing Committee) to attend and report back to Council at a future Council meeting*