Park City / Summit County Dispatch Center Consolidation County Manager Tom Fisher City Manager Diane Foster SC HR Director Brian Bellamy PC HR Director Brook Moss SC Finance Officer Matt Leavitt PC Finance Officer Jed Briggs Park City Attorney Polly S. McLean Park City IT Director Scott Robertson Sheriff Justin Martinez County Attorney Margaret Olson Deputy County Attorney Dave Thomas Deputy County Attorney Jami Brackin Chief Wade Carpenter SCSO Chief Deputy Frank Smith PCPD Captain Rick Ryan SCSO Lieutenant Nick Wilkinson

AGENDA Agencies Call Volume & Metrics SB 198 Construction Estimates and Finance Example Budget and Contract Payment Calculation Factors moving us towards consolidation Council advice and direction on final contract preparation, chart of positions, and budget.

AGENCIES SERVED BY THE CENTER

PCPD SCSO

Senate Bill 198 2017 SB198 Highlighted Provisions: Repeals a 911 emergency service charge (Radio Lease) Provides that a public agency may not establish a new public safety answering point after a certain day. (Encourages consolidation) Imposes certain charges on each access line within the state, and provides for the collection of the charges and the distribution of the proceeds of the charges (61 Cent increased to 71 Cent fund.)

Communication Center Remodel Financing Strategy Part 1 Transfer $80,000.00 from the 2017 Fleet Lease Fund In the 2017 Communication Fleet Budget, $400,000.00 was earmarked for a NextGen 911 text capable phone system. The system was planned to be a stand-alone server based platform. The Utah Communications Authority provides an 80% grant match for these systems. Summit County is responsible for $80,000.00. Through re-negotiation with local E911 partners and CenturyLink, a geo-diverse multi-node based system is planned. Running as a “E911 node” Summit County is able to save $140,000.00 off the planned expenditure of $400,000.00 – as well as thousands of dollars in future shared network costs. Due to the new technology and renegotiation – the E911 server cost will be deferred from 2017 and has been included in the 2018 budget request.

Communication Center Remodel Financing Strategy Part 2 Transfer $30,000.00 savings from UCA Radio lease service charge. Funding $30,000.00 from E911 surcharge revenue increase. Summit County is saving $30,000.00 in Utah Communications Authority (UCA) radio lease service charges effective July 1, 2017. Summit County Communications had budgeted for $66,000.00 in payments for FY 2017. Senate Bill 198 also increased revenue from the E911 surcharge from 61 cents to 71 cents (15% increase) effective July 1, 2017. We anticipate an additional $30,000.00 of revenue in 2017 from this funding increase.

Communication Center Remodel Financing Strategy Part 3 The total cost of remodel: $109,000.00 - Consoles and Furniture $17,500.00 - Computers and Monitors $23,000.00 - Construction, remodel, expansion costs $67,200.00 - Recording system for phones, computers, radio channels. --------------- $216,700.00 Park City will pay 50% - $108,350.00 Summit County will pay 50% - $108,350.00 Summit County 2017 Funds: NextGen 911 renegotiation/2018 offset - $80,000.00 UCA radio lease savings (1/2 Year) - $30,000.00 61 Cent to 71 Cent Revenue Increase - $30,000.00 TOTAL $140,000.00

Communication Center Remodel Diagram New Meeting Room Network Room Storage Expanded Break Room Office Dispatch Center

Budget/Revenue 2017 2018* Joint COMMS/E911 Budget $ (1,627,305.00) $(2,137,313.00) 61 Cent Fund $ 450,000.00 $ 510,000.00 DPS Contract $ 87,000.00 $ 113,589.00 PCPD Contract $ - $ 600,000.00 Radio Lease Savings Effective 07/01/17 $ $ 60,000.00 COST TO COUNTY $ (1,090,305.00) $ (853,724.00) * Projection based on consolidation

2018 and 2019 PCPD Proposed Contract Payment Amount Example 2018 - $600,000.00 – based on $120,000.00 per FTE @ 5 FTEs. We are using a strait FTE cost in ratio to the total budget for 2018 2019 & 2020 Proposed Billing Metric for Service Agreement: Combined Volume (Calls & Incidents) in ratio to the combined Communication and E911 budgets. HYPOTHETICAL 2019 EXAMPLE BASED ON 2018 BUDGET REQUEST: 2019 Total Budget Comm/E911- $2,137,313.00 2019 Total Calls - 208,518 2019 Cost per Call - $10.25 2019 Park City Calls - 61,564 2019 Park City Payment- $631,031.00

Why Reduce response times by eliminating 911 call transfers 2008 choking death of Lucia Jackson – age 2 Comply with legislative intent 2017 SB 198 – UCA Amendments Increase regional collaboration and efficiency Projected savings

Recommendation: Summit County and Park City Staff have been involved in several planning and strategy meetings over the last year developing a consolidation plan, contract, and agreements. Staff is recommending: Council approve the service agreement with Park City. Direct the Manager to created and implement the Advisory Council Executive Order and change the chart of FTEs for the consolidation. Direct the Budget Officer to amend the budget for revenues and expenditures for 2017.

DISCUSSION