The Benefits and Practicalities of Collaboration

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Presentation transcript:

The Benefits and Practicalities of Collaboration Doing More for Less Doing More for Less: The Benefits and Practicalities of Collaboration Matthew Burfeind, Massachusetts College of Art and Design Rhys Davies, University of Leeds / YHMAN Ltd Debbie Pepper, Colleges of the Fenway Carlos Varum, Emmanuel College Thursday Oct 17th, 2013 8:00 AM - 8:50 AM Meeting Room 213A

Colleges of the Fenway – Who We Are Emmanuel College (est. 1919) Coeducational, liberal arts, Catholic college, 1,750 students Massachusetts College of Art & Design (est. 1873) Only public college of art in U.S., coeducational, 1,802 graduate and undergraduate students Massachusetts College of Pharmacy and Health Sciences (est. 1823) Coeducational, three campuses, two in Massachusetts, one in New Hampshire 3,909 graduate and undergraduate students Simmons College (est. 1899) Undergraduate college for women, coeducational graduate programs 4,700 graduate and undergraduate students Wentworth Institute of Technology (est. 1904) Coeducational undergraduate college, focus on engineering and architecture,   3,636 undergraduate students Wheelock College (est. 1888) Coeducational liberals arts college focus on youth and family 1,046 graduate and undergraduate students

Colleges of the Fenway – What We Do Total enrollment:  approximately 12,000 undergraduates. Location: a close geographic area on the Fenway, adjacent to medical and cultural facilities, public transportation, in the heart of Boston. March 29, 1996  - The COF Principles of Collaboration signed marking the beginning of significant collaboration.  17 years. Goal:  To add value to student’s academic and co-curricular opportunities while seeking innovative methods of investing in services and containing the costs of higher education. Services : Consortium  includes – The Global Education Opportunities Center, Intramurals Program, Performing Arts Program, Training and Development Programs, Center for Sustainability, Colleges of the Fenway Area Network and numerous joint contracts and collaborative purchases, cross registration  and Grant Funded Programs such as Emergency Management and The Teaching and Learning Collaborative.

Project Overview What was the problem Two colleges recognized common need concurrently Colocation Colleges of the Fenway (COF) was able to facilitate process Centralized support/management COFAN network Timing, Trust, Opportunity

Why Colocate? Facilities issues A/C maintenance and costs Space planning & construction Getting our ducks in a row Inventory management Network cleanup Physical cleanup

Why Collaborate? Reduce costs More effective as a team Knowledge sharing Ongoing opportunity Expand our existing relationship Opens door for additional collaboration “If you want to go quickly, go alone. If you want to go far, go together”

How to Collaborate Shared project management Shared purchasing power Shared responsibility Pushing each other to succeed Shared technical resources Filling in gaps Redundancy Shared infrastructure

Network Design Separate but shared circuits from each college to colocation facility Two 300MB circuits Load balanced with failover Use of COFAN fiber to connect colleges

Lessons Learned Colocation Save money, space, power Improve environment, efficiency, redundancy Collaboration You don’t need to be part of a consortium to collaborate It's not easy, but you get through it Save money Timing and trust are critical Using staff more effectively

Agenda, ‘Doing more for less, better’ The benefits and practicalities of collaboration ‘Doing more for less, better’ Introduction What is YHMAN ? What was the problem we needed to solve, the vision & approach? What have we achieved ? What are the lessons learnt ? What are the next steps? ©YHMAN Ltd

Internet / JANET connections What is YHMAN? - A regional network with Global connectivity YHMAN was established in 1998 as one of the first JANET Partner Networks in the UK 2 x 30Gbps resilient Internet / JANET connections Beyond the UK JANET Services offer onward connect to: UK Internet Peering US Internet2 Europe GEANT Network Japan (NI) & China (CERNET) ©YHMAN Ltd

What is YHMAN? - The local picture Secure. Resilient, ‘Limitless’ bandwidth, Free at point of consumption ©YHMAN Ltd

What was the problem we needed to solve, the vision & approach? Drivers for Change Budgets under pressure = demand for more service at lower cost Growing Shared Service agenda, both nationally & locally Unbalanced assets across the Region Green targets & carbon footprint reduction Vision To create a collaborative centre of excellence To build a mutually beneficial ‘model’ with the belief that: by sharing assets (equipment, intellect, funding) we can deliver more, better, for all concerned it can be used for Research Computing, for the benefit of Academia, Health, Commerce for the greater good Approach To be pragmatic = build, review, commercialise ©YHMAN Ltd

What have we achieved? – the Shared Virtual Data Centre (SVDC) The UK’s first triangulated datacentre One of the worlds’ largest spanning single resource pool datacentres Has the unique capability to span to more than 3 hubs ©YHMAN Ltd

Sheffield, Sheffield Hallam Huddersfield, Leeds Met, Hull What have we achieved? – the SVDC architecture SECURE FULL DATA CENTRE LOW LATENCY RESPONSE ‘UNIVERSAL’ ACCESS Stretched Resilient Storage Area Network Compute & Memory Resource Pool 3 Site Cluster Overlay Stretched Data Centre Network Access Network Virtual Data Centre (Leeds Host) Virtual Data Centre (Sheffield Host) Virtual Data Centre (Leeds Met Host) Tier 1 & Tier 2 Synchronous Write 3-Way Mirror iSCSI Virtual Storage Resilient Trusted Data Centre Network YHMAN Access Network Sheffield Host Default Users Sheffield, Sheffield Hallam Leeds Host Default Users Bradford, Leeds, York Leeds Met Default Users Huddersfield, Leeds Met, Hull JANET Internet Transit ©YHMAN Ltd

What have we achieved? - A summary of Services INFRASTRUCTURE-as-a-Service (Rapid service deployment) STORAGE-as-a-Service (Mobile, Secure, Data Management, VRE) SOFTWARE-as-a-Service (Web, Database, VDI, Custom vApp) HPC-as-a-Service (Advanced Research Computing) Business Continuity/Disaster Recovery-as-a-Service ‘Helping Hands’-as-a-Service (Making IT Work) ©YHMAN Ltd

£ $ ? ! What we have achieved? – A secure research environment MRS Electro-microscope Instrumentation & Big Data Research Assets What we have achieved? – A secure research environment Linkage £ $ ? ! Hosting / Tenancies Systm1 HPC Cycles ‘Big Data’ - Data Mining P&G Research & Commercial Users NHS University Smart Search Access Management HPC Data Intensive Analysis ARC N8 White Rose Grid HPC Grid Low-to-High Intense Analysis vHPC Data Entry & Analysis Storage Wide Area Network Shared Application Tenancies Secure Partner Tenancies Wide Area DC Network Secure Community Cloud Access Network SECURITY, CONTROL, ACCESS ©YHMAN Ltd

What have we achieved? - A shared research environment ©YHMAN Ltd

UniVault www.univault.ac.uk What have we achieved? - 3 products ready to go to market UniVault www.univault.ac.uk As a UniVault User you can Access cloud data from the UniVault Web Portal &/or PC, Mac and mobile user interface - anytime, anywhere Synchronise file amendments via the cloud across your access devices Copy, ‘drag & drop’, upload folders/files to the cloud Share files & folders with others and with project teams securely with file locking Collaborate from anywhere, any time from any device (avoid exchanging endless email attachments) Safe storage - you know where your data is and who can see it Create file version control and monitor change logs Unify access through UniVault to local, campus/premise and Public Cloud storage    As a UniVault Administrator you can Secure access linked to organisational authentication systems (Active Directory or other) and host accounts for research and collaboration partners Easy account management: user groups & policy, secure collaboration for project teams, manage storage Vanilla VM 3 way resilient architecture for virtual servers & data storage Simple management interface Rapid virtual server deployment Tiered storage strategy Helping Hands Strategy business & technical advice ©YHMAN Ltd

What are the challenges we faced and the lessons learnt? Start = scepticism “All talk no walk” Middle = focus “so many opportunities” End = commitment & sales; fear; engaging with the right users “why would I use this ?” We will lose control/jobs IT too frequently does not have the right business focus The lessons learnt Communicate and advocate Trust each other Persevere Focus Customer Service ©YHMAN Ltd

Listen, learn, adapt, grow To say “Thank you & any questions ?” What are the next steps? The Next Steps Generate sales Develop services Push the technologies Listen, learn, adapt, grow To say “Thank you & any questions ?” ©YHMAN Ltd

Thank you! For More Information: Matthew Burfeind, Massachusetts College of Art and Design Interim Chief Information Officer burfeind@massart.edu Rhys Davies , University of Leeds / YHMAN Ltd Director of IT (Leeds) & Chairman of YHMAN Ltd. s.r.davies@leeds.ac.uk Debbie Pepper, Colleges of the Fenway Director, Operations and Collaborative Services dpepper@colleges-fenway.org Carlos Varum, Emmanuel College Director of IT varumc@emmanuel.edu YHMAN is registered in England no: 3411383 Registered Office: The Company Secretariat 11/75 E C Stoner Building University of Leeds LS2 9JT