Passive fire Protection and the Building WoF Process A View from the Coalface Title slide for use with Buildings work stream Presented by Delwyn Miles and Grant McNeil

Introduction Background Building Solutions Work Group Manager Fire Protection Contractor Project Manager IQP for active and Passive Systems IQP Compliance Chairperson OPUS Fire Protection Consultant Fire Engineering Registered IQP (Independently Qualified Person) Introduction Customise the title page by adding your own image. Select an image that does not conflict with the opus logo in the top left hand corner. Once you have added your image, right click on the image and select “send to back”

Why? To comply with legislation To comply with regulations To ensure peoples safety https://youtu.be/7EOVMysDM0I

Large Portfolio Administration Experience Opus currently administer a number of large building compliance projects we have a clear track record in this field with an experienced team throughout the country Text slide

My Role There is 2 very separate parts of my role: Acting as an IQP Acting as the owners Agent Both roles have very separate responsibilities and obligations Customise the title page by adding your own image. Select an image that does not conflict with the opus logo in the top left hand corner. Once you have added your image, right click on the image and select “send to back”

My view of best practice In order to ensure the best outcomes for all parties: Foster a collaborative approach Be transparent No surprises for all parties Keep the client fully informed Undertake inspections ahead of due date Begin chasing 12A documentation six weeks out Regular and consistent communication Text slide

Would you say this was ok? Text + round image slide

12A Process BY OPUS BY OWNER Pass Fail Text slide 2 months prior to BWOF expiry – request Form 12As from Contractors Organise Site Visit for Annual Audit of monthly checks and checking of Passive Features. Issue Form 12A for Passive Features Contact owner of any non-compliances for their action Collate all Contractor Form 12As Contractor Management – Notify Opus of any changes Monthly checks recorded and documented each month Remedy any non-compliances found during Contractors Maintenance or Annual Audit Issue BWOF Annual Audit Pass or Fail? BY OPUS BY OWNER Pass Fail Text slide

Fire door from both sides Text + round image slide

Is it a minefield Older buildings Newer buildings Text + square image slide. Note, once you have inserted the image you will need to right click on the red circle and select “bring to front”

Older buildings Predate the NZ building Act Deemed to comply as existing unless insanitary or dangerous Complied with older legislation So what do you assess it to? Current Legislation and Regulations? Or that applicable at the time? Compliance Schedule Accuracy Text slide

Newer Buildings (Post NZ Building Act) By the large, supposedly easier to inspect Not always compliant Older CS “Means of Escape” New SS (Specified Systems) Having the fire design helps Just because they are new…. Are they right? Text slide

Examples of large maintenance issues Examples of the sort of large maintenance issues we have experience in resolving are: Deferred sprinkler remedial work (both required and not required) Alarm remedial work Fire protection remedial work Passive Fire Protection Text slide

IQP Inspection (Passives) Large Cross Section of building How do we go about it? What is best Practice? What could be done by all parties to make it better? Text + image slide

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Common Problems There are a number of common problems that we see regularly that hold up BWOF Issuance Examples of such are: Non approved remedial work precluding the issuance of a form 12A from maintenance providers Owners not having adequate maintenance contracts in place to cover all specified systems on the compliance schedule. Passive Inspections not up to date Passive features being damaged by utility providers Clients been held to Ransom over “Required” remedial work Text slide

How can we work together to make the process seamless? Transparency Communication Work together Ensure there is no gaps in the requirements of the compliance schedule being met Compliance schedule accuracy Ensure sufficient qualified contractors are in place Use of Technology Text + square image slide. Note, once you have inserted the image you will need to right click on the red circle and select “bring to front”

On line management system Opus’ BICS portal is available for our Clients to view any information on their Building Warrant of Fitness and the process. Our Clients can view up-to-date information on their buildings, which will show them information like: Form 12As received; Who is holding up the BWoF, how many reminders we have sent and when; Current information held on the Building, Contractors and Client; Documents for download; Form 11s, Compliance Schedules, BWoFs; BWoF due date The next few pages will give you some insight into what kind of information you could expect from our BICS portal Passive features being damaged by utility providers Text slide

On line management system Text + square image slide. Note, once you have inserted the image you will need to right click on the red circle and select “bring to front”

On line management system Text + square image slide. Note, once you have inserted the image you will need to right click on the red circle and select “bring to front”

Questions