Overview and Application of Statewide Provider Database Unit 5B: Overview and Application of Statewide Provider Database Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Statewide Provider Database (SPD) KEY POINTS SPD contains information on both DCFS contracted providers AND community providers who do not have DCFS contracts but work with our children & families SPD information is updated regularly, but you can help by alerting SPD staff to needed updates SPD saves you time by searching all the available resources for the closest provider that offers the service you are looking for. Unlike the CWS CANS site, anyone can use SPD to find resources for any child or family Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

SPD Contents- KEY FEATURES Contains information on over 50 types of services, such as counseling, case management, crisis intervention, etc. When searched using an address will provide information sorted by distance from the location Provides details about all of the information needed to access services, such as the documents required for intake, the hours of operation, and eligibility criteria Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development SPD - Log in The SPD is located at the following site: https://illinoisoutcomes.dcfs.illinois.gov/ or from Resources on the D-Net Your temporary password can be obtained from OITS Help Desk. After your initial login you will be required to change your password. If you need assistance in logging in or need your password reset, call the DCFS Help Desk: 800-610-2089. To update information in the SPD or notify staff of an inaccuracy, contact Dana Weiner@illinois.gov Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 4 1/11/10 Unit 5B

Here is what you will see when you log into the SPD Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Methods for Searching SPD Manual Report lets you select service types and features in a specified location CANS recommended report provides automatic service recommendations using a child’s case id. Agency report lets you print out all the programs and/or locations of a specific agency Keyword search lets you find information related to a specific topic or word (such as “Church” or “camp”) Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development SPD Organization Information is organized according to Agency, Location, Program, and Service. Each agency may have multiple locations. Each location may offer multiple programs. Each of these programs may offer many different services at each of their locations. Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Manual Services Search Report: Fields Search when no DCFS ID for a child who needs services, for a particular type of resource in a particular area, without a specific ward in mind Search by: Zipcode – Required, all other fields may be left blank if desired Program type or service types – use one or the other; for services, hold down ctrl key to select multiple Special features – for counseling, features that overcome barriers to access Eligibility – more details will be available in the Detailed Program report Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Specify Program Type Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Specify Target Population Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Specify Level of Care Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Specify Service Types Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Limit search by payment type, language, gender, age Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Limit search by special features Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Click on hyperlinks for more information Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Click on address for provider location and photo Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development From the address you can get directions-specify walking, driving, public transportation (where available) Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

CANS Recommended Services Report Report is generated by entering child’s CYCIS ID (eight character field) into the DCFS ID field Click on “generate report” The system automatically generates a list of providers who offer needed services based on the child’s most recent CANS assessment and the child’s current address Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Enter Child’s CYCIS ID Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Information from CANS, CYCIS (child’s location) & SPD Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Office of Training and Professional Development Change zipcode to search near future placement Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Agency Report Search for listing on any agency in the SPD. 1/11/10 Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B

Keyword Search Search for any topic or word Like “church” or “camp”. Notes: 1/11/10 Office of Training and Professional Development Office of Training and Professional Development 1/11/10 Unit 5B