Authority Civil End of Month Account Processes Logan Laux Software Developer – Civica CMI & John Purinton Customer Service Representative (Justice & Safety) – Civica CMI

Cash Batch Closing Complete and verify that all of the batches are balanced and closed. Run the Batch Status Log

Transaction Posting Complete and post all batches for the month being closed using Cash Processing/Batch Posting Run the Cash Batch Status Log again Void any payouts and/or receipts on cases where money has been incorrectly receipted

Payouts Processing/Account Balance Reporting Run the Fund-Account Report Run the Pending Pay-Out Listing Report Schedule the Pay-Outs

Payouts Processing/Account Balance Reporting (Continued) Run the Scheduled Pay-Out Listing Report & Print Compare the totals of the Fund-Account Report & the Scheduled Pay-Out Listing Report to make sure they agree

Payouts Processing/Account Balance Reporting (Continued) Check Processing: Accounting Activities > Payout Processing > Check Processing Enter the Start Date and End Date of the Range of Checks to Print Select Process Button

Payouts Processing/Account Balance Reporting (Continued) Check Processing (Continued): Select Fund/Cash Account Verify Correct Accounting Period and click Create Checks Verify that Scheduled Payout Listing matches the amount of the Check Batch

Payouts Processing/Account Balance Reporting (Continued) Check Processing (Continued): Check the Verify Box Check the box to the right of Check Batch and select Print Checks For City and State checks, select Summary. For Garnishment checks, select Detail

Payouts Processing/Account Balance Reporting (Continued) Print an alignment check? – Choose Yes or No Enter Starting Check Number

Payouts Processing/Account Balance Reporting (Continued) Select Process Select Yes if correct (checks will be registered), or select No if incorrect

Payouts Processing/Account Balance Reporting (Continued) Run Paid Out Listing Run Fund-Account Report Run Case Balance Listing If you are in balance, you can close out, or “roll” the month

EOM Reset If all appropriate reports agree, run End-of-Month Update Select Account Period to Close If all accounts are in balance, choose Close Period

Reconciliation Aids Suggestions if the accounts are not in balance: Verify all batches have been closed and posted for the month beginning balance. If there are batches in the wrong accounting period, contact your Civica CMI Support Representative. (Batch Status Log)

Reconciliation Aids If the Schedule Payouts do not match up with the accounts on the Fund-Account Report: Check the incorrect account with the Fund-Account Report and compare to the Batch Status Log Run the Batch Transaction Report/Detail Receipt Report/Detail Account Reports, Detail Account Balance Report to assist with balancing Check the missing case from these reports and make sure the case scheduled payout is there and not in Pending or on hold.

Questions? Let’s take a few minutes to cover any questions you may have about the material presented.

Thank you! We’re glad you were here and hope this session had value for you. If you have any questions, please contact us using the methods below: Presenter’s Name: Logan Laux & John Purinton Presenter’s Phone number: (800) 686-9313 or (937) 836-1036 Presenter’s Email: LauxL@civicacmi.com or PurintonJ@civicacmi.com