Preparing & Setting up your Competitions for Season 2017 Rugby Link Training Preparing & Setting up your Competitions for Season 2017 Member Unions

SESSION OVERVIEW Content 1. Check admin users (comp admins) 2. Competition Structure – Registration Types, Team Nominations, Allocate Teams 3. Competition Rules & Regulations – Grade Settings, Ladders, Competition Settings, Result Types 4. Draws & Fixtures – Advanced Grade Settings, Match Types, Season Fixtures, Finals Fixtures & Re-Grading 5. Player Votes – Competition & Club Options 6. Reporting – Player Suspension/ Exclusion Report, Competition Management Reporting 7. Other 8. Next Steps ARU website and Rugby Link pages: http://www.aru.com.au/runningrugby/RugbyLink.aspx

Competition Management > Registrations Registration Types Competition Management > Registrations Reg Types – Competition & Event 2017 Different Junior/Youth age splits? Comp requirements age grade rugby age bands e.g. BJRU v MDJRU? Junior age splits? Comp fees? Business rules – e.g. discount secondary plus conversion (group) Registration webpage: http://www.aru.com.au/runningrugby/Registration.aspx

Team Nominations Competition Management > Competition > Team Nominations > Configuration & Reports Team Nomination Setup (Comp): http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Team%20Nomination%20Setup%20(Comp).pdf Team Nomination Setup (Club): http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Team%20Nomination%20Setup%20(Club).pdf Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Grade Settings Competition Management > Competition > Grades > Maintain Grades, Teams and Ladders > Edit Grade Name (mandatory) Ensure ‘Active’ is ticked (default) Grade Type (mandatory) Age qualification - where there is a maximum or minimum (or both) age limits for the grade, enter the date of birth as follows: No age restrictions: Leave both From and To DOB fields blank Maximum age restriction (eg player must be Under 17, Under 18 at a certain time within the season): Enter the earliest DOB the player can be in the From DOB field, leave the To DOB field blank Minimum age restriction (eg player must be Over 45, 50): Enter the latest DOB the player can be in the To DOB field, leave the From DOB field blank Minimum and Maximum age restriction (eg player must be between 16-18): Enter both To and From DOB fields Note: the DOB values must be updated every season. Players selected in teams where age restrictions apply who do not meet the age requirements will be listed in the Ineligible players in grades with age restriction exception report. Default match start time Recommend ticking ‘Set match status to Confirmed (Not Official) when entered by Competition Manager’ Require coach selected with team (optional) Player Points (premier grades?) Match Result Entry Settings (optional) Player score entry settings Recommend ticking ‘Player score locked when match is made official’ How many grades to setup? Premier & Reserve Grade? U10 Gold and U10 Black? Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Allocate Teams/ Team Settings Competition Management > Competition > Grades > Maintain Grades, Teams and Ladders > Allocation Teams/ Team Settings Multiple teams in one grade Combined teams (player transfers) Team Names/ Media Name Related to Team Nominations Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Ladders Default settings for all? (new dev) Ladder calculation method Competition Management > Competition > Grades > Maintain Grades, Teams and Ladders > Ladders Default settings for all? (new dev) Ladder calculation method Bonus Points Club Championship Ladders Club Championship Ladders self-help guide: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Club%20Championship%20Ladders.pdf Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Competition Settings Competition Management > Competition > Competition Settings > Registration ‘Require Registration’ Require reg and prevent selection Require financial status and prevent selection ‘Registration Type’ Application to competition, e.g. U10 Junior plus U11 Junior Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Result Types Competition Management > Competition > Competition Settings > Result Types Abandoned (No Match) should be selected as a match result when a match is abandoned in the FIRST HALF, no result stands. When a match is abandoned in the SECOND HALF the corresponding win – loss – draw match result stands and should be defaulted accordingly. Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Advanced Grade Settings Competition Management > Competition > Grades > Advanced Grade Settings Advanced Grade Settings Juniors included in Player Participation per week report in 2017. Automatic Team Selection options: Select Previous Match Team (recommended) Select Squad No Automatic Selection Squad update flag options: Allow Update (recommended) Auto update Locked Squad lock round number Max number of substitues Note, can change based on grade Include in player participation per week report Yes (recommended) – juniors added in 2017 by ARU Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Competition Management > Competition > Draws > Create Draw Match Types Competition Management > Competition > Draws > Create Draw New Match Types added into Rugby Link, will impact team sheets. Determined by ‘Match Type’ when creating the draw 15-a-side (juniors and seniors) 12-a-side 10-a-side 7-a-side Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Competition Management > Competition > Draws > Create Draw Season Fixtures Competition Management > Competition > Draws > Create Draw Regular Season Fixtures: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Regular%20Season%20Fixtures.pdf Finals Fixtures: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Finals%20Fixtures.pdf Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Competition Management > Competition > Draws > Create Draw Finals Fixtures Competition Management > Competition > Draws > Create Draw Regular Season Fixtures: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Regular%20Season%20Fixtures.pdf Finals Fixtures: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Finals%20Fixtures.pdf Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Competition Management > Competition > Grades > Re-grade Team Options available Copy played matches and ladder points into destination grade Move player matches and statistics from source to destination grade (new, can only be selected if you choose option 1 “copy played matches and ladder points”) Replace migrated team with BYE in the source grade Team Re-grade self-help guide: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Team%20Re-Grade.pdf Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Player Votes Competition Management > Competition > Matches > Voted Awards > Voted Awards Management Player Votes (Comp) self-help guide: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Player%20Votes.pdf Player Votes (Club) self-help guide: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Player%20Votes%20(Clubs).pdf Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Player Suspensions Exclusions Outcome Competition Management > People > Suspended/ Excluded Players Player Suspensions Exclusions Outcome Incident & Injury added to Notification Subscribers List – new in 2017 Name: Incident reported Description: An incident (i.e. red card or code of conduct breach) has been reported requiring a Player/Team official to appear before a judiciary hearing Name: Injury reported Description: An injury - serious or concussion has been reported Notifications sent to Comp admin and Club of Player/TO (also JO/Jos or ME/MEs for respective State/Association – if added to notifications subscribers list for incidents) Player Suspensions Exclusions Outcome case Incident/Injuries converted to Suspensions/Exclusions Outcome case (if required – Red card, serious* or concussion). Note also that Comp Admin can create a case (from a citing, from a referral) independent upon it being reported as an incident/injury in a match as described in 2 above. Notifications sent to Comp admin and Club of Player/TO (also JO/Jos, ME/MEs, for respective State/Association – if added to notifications subscribers list for incidents) Comp Admin communicates with MO/ARs, team managers, match day manager etc. to collate evidence files – SO report/video etc. Comp Admin uploads the evidence against the Incident case in Suspensions/Exclusions Outcome. These evidence files are stored in ARU’s AWS environment and are publicly accessible when a share link is generated by the Comp Admin. Comp Admin can communicate evidence file links for each file item they want to share. Case outcome – guilty or not guilty, confirmed or not confirmed. Automatically excluded for the exclusion period and not allowed to be selected on/from the Select team, Selected players team list or team officials list. Player appears in Unavailable players list with S acronym for suspended and C for concussed, Team officials simply cannot be selected from Team Officials drop down list and reportable on unavailable player’s report Suspensions/Exclusions Outcome report - available at Association and State level. Participant – Player or Team official Shirt Number – Player only Suspension/Exclusion classification – Incident or Injury Date of incident/injury – no difference Outcome – guilty or not guilty and confirmed or not confirmed Suspension/Exclusion weeks/matches – no difference Suspension/Exclusion Start – no difference Suspension/Exclusion End – no difference Suspension Exclusion Reason – charge for Incident by player/team official (different drop downs) and Injury of player serious or concussion Season total   Additional info collected if entering injury case Scene of injury – game, training, other Type of injury – Concussion, Fracture, Dislocation, Serious Joint, Other Site of Injury – Head, Neck, Back, Chest/Trunk, Other Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Competition Mgt Report Competition Management > Reports > Competition Reports Competition Mgt Report Uncontested Scrums Report Reg Enterprise Report (state) Matches Played (incl. Teams) Team Count Report *new in 2017 Uncontested Scrums Report: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Comp%20Management/Comp%20Mgt%20-%20Uncontested%20Scrums.pdf Competition Management Reporting: http://www.aru.com.au/Portals/33/Rugby%20Link%20v2/Reporting/Reporting%20-%20Association%20Competition%20Management%20Reporting.pdf Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Competition Management Other Competition Management Lock Date - (1 Jan 2017) Family Relationships Report *new in 2017 De-registration *new online process Rugby Link Updates list new Rugby Link releases: http://www.aru.com.au/runningrugby/RugbyLink.aspx Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Next Steps Actions 2017 Season Support Confirmation of affiliate and MU level fees Team Nomination process Competition rules and regulations system settings Communication competition rules and regulations/ Rugby Link alignment 2017 Promoting Rugby Link training sessions (LMS, online webinars, F2F) Competition setup 2017 2017 Season Club admins 2017 access and setup - Monday 12 December 2016 Participation 2017 registrations go live – Thursday 5 January 2017 Support Rugby Link website http://www.aru.com.au/runningrugby/RugbyLink.aspx, Helpdesk rugbylink@rugby.com.au, ARU Learning Centre https://rugby.force.com/rugbyportal InteractSport, system provider, technical support via ticket Rugby Link Support: rugbylink@rugby.com.au 02 8005 5600 http://www.aru.com.au/runningrugby/RugbyLink.aspx InteractSport Support: http://support.interactsport.com/ Ticket: http://helpdesk.interactsport.com/index.php?/aru/Tickets/Submit Rugby Link Resource Library: http://www.aru.com.au/runningrugby/RugbyLink/RugbyLinkResourceLibrary.aspx

Thank you for attending. All the best for your 2017 Rugby season!