Sponsored Projects Compensation Confirmation Sponsored Project Compensation Confirmation Quick Guide Sponsored Projects Compensation Confirmation Quick Guide

Overview of Sponsored Projects Compensation Confirmation Sponsored Project Compensation Confirmation Quick Guide Overview of Sponsored Projects Compensation Confirmation The Sponsored Projects Compensation Confirmation (SPCC) pages utilizes some of the same format and documentation requirements as the already established functions of the PeopleSoft Finance Account Reconciliation and Letter of Representation application pages and processes. By reviewing and digitally signing a Sponsored Projects Compensation Confirmation Document(SPCCD), the Principal Investigator and/or Co-principal Investigator of a sponsored project certifies on an after-the fact- annual basis that the salary and wages charged to their sponsored projects, including committed cost share, are accurate and reasonable in relation to the work performed for the Reported Time Period.

Sponsored Project Compensation Confirmation Quick Guide Notification The Principal Investigator(PI) will receive a Sponsored Projects Compensation Confirmation(SPCC) email stating that “Sponsored Projects Compensation Confirmation” is due for the identified Project. The SPCC due date is based on the anniversary date for the specified project.

Sponsored Project Compensation Confirmation Quick Guide Login to Galaxy Open an Internet browser (IE of Firefox) Login with NetID and password Select Gemini Financials Navigation To Compensation Confirmation Document: Main Menu<Grants Custom<Compensation Confirmation <Compensation Confirmation Doc

Sponsored Project Compensation Confirmation Quick Guide Search documents using the following search criteria The main way to search documents is by using the following search criteria: Project # Click Search Open the Document Click the Reporting period link for the project that the confirmation is due. Note: Reporting period will be stated in email

Sponsored Project Compensation Confirmation Quick Guide Main Compensation Confirmation Document Page Displays Project details Summarizes salary data by Employee Confirmation box – upon clicking the “Confirmed by”, the persons name and date and time of confirmation will be populated

Compensation Detail Comments Sponsored Project Compensation Confirmation Quick Guide Compensation Detail Click the Compensation Details tab Details Employee salary data by account code and pay end date It may be necessary to click View All to see all records Comments Click the Comments tab Add any comments, as necessary Click “Save Comments” to save comments data

Sponsored Project Compensation Confirmation Quick Guide Confirm Document The PI will need to consider the following during the review of document: All individuals reported on the SPCC document worked on this project for the reporting time period cited Salaries & wages will go back one reporting year from Anniversary date and include everyone compensated on the project including committed cost share Salary and wages must be accurate and reasonable in relation to the work performed The key difference from Effort Reporting is the PI certifies that the individual salaries and wages charged to the project are accurate and reasonable in relation to the work performed Note any reconciling items for the project on the Comments tab SPCC documents must be approved within 45 days of the date initiated Click the “Confirm” button When the PI completes the review process and believes all transactions are logged, accurate, appropriate, and authorized then he/she will check the “Confirm” check box on the “SPCC document” page indicating that he or she has reviewed and approved the Confirmation The persons name, date and time of confirmation will be populated

Contacts Sponsored Project Compensation Confirmation Quick Guide Sponsored Projects Compensation Confirmation: Kelly McKinney – kellymc@utdallas.edu – x4540 Payroll Distribution: Cindy Sutton – csutton@utdallas.edu – x4809 Account Reconciliation: Jennifer Mayes - jrr052000@utdallas.edu – x4788 Sponsored Projects Billing: Tracy Lederer - tll140030@utdallas.edu – x4518