ISO 14001: 2004 Environmental Management Review Presentation ISO 14001: 2004 Environmental Management Reviewl ISO 14001: 2004 Environmental Management Review Presentation

ISO 14001: 2004 Environmental Management Reviewl Management System Period under review: January 2012 to December 2012 Site Name

ISO 14001: 2004 Environmental Management Reviewl Agenda ISO 14001: 2004 Environmental Management Reviewl Meeting Objective Minutes of previous Management Review External Business Evaluation (from a ENV Perspective) - Customers, Competitors, Suppliers, Macro-economic factors, Risks, Legislation, Corporate Directives, Global Trends. ENV Policies - Review of suitability, Operational & Functional Objectives Current ENV Objectives & Targets Relevant Feedback from Interested and affected Parties Regulatory and Statutory / Legal requirements - Statutory and Regulatory Requirements (Compliance /Changes) Risk Assessments - Status and effectiveness of the studies. Environmental Performance – monitoring and measurements Audits - Internal Audits & External Audits Non-conformance, Corrective Action & Preventive Action State of preparedness for Emergencies Continual Improvement - Continuous improvement Projects. New opportunities for improvements. Resources Change Management Suppliers, Service providers and outsourced operations Organisational & Functional ENVQ Objectives for the new financial year Overall Conclusion - Overall conclusion with regards to the effectiveness, adequacy and suitability

1. Objectives of Management Review ISO 14001: 2004 Environmental Management Reviewl To Ensure the continuing suitability, adequacy and effectiveness of the Environmental Management System. Assessing opportunities for improvement . The need for change . Identify targets and action plans for continual improvement

2. Minutes of previous Management Review ISO 14001: 2004 Environmental Management Reviewl This is the 1st Management Review for ISO 14001 No minutes of previous review

3. External Environmental Evaluation ISO 14001: 2004 Environmental Management Reviewl Any growth areas in business New equipment/technologies What are your competitors doing that you can learn from to improve your ENV Management system Any Supplier Changes Any changes from an international point of view that may improve your facility or ENV Management system

ISO 14001: 2004 Environmental Management Reviewl 4. Environmental policy ISO 14001: 2004 Environmental Management Reviewl <Insert copy of your Environmental Policy>

Environmental Management Policy ISO 14001: 2004 Environmental Management Reviewl Conclusion: The Policy is appropriate to the business risks, which includes commitment to the prevention of injury and ill health and applicable legal compliance. The policy is applicable to all Rainbow employees and available to the public. Policy is displayed at Reception and throughout the Facility. The policy is communicated regularly in the induction process

5. Current ENV Objectives & Targets ISO 14001: 2004 Environmental Management Reviewl <Insert copy of your Objectives and programmes>

Objectives not achieved ISO 14001: 2004 Environmental Management Reviewl Sustainability KPI not achieved across all criteria Implementation of ISO 14001 is in progress Action Plan: New objectives and target dates will be set for the forth coming period with outcomes from this Management Review.

6. Relevant Feedback from Interested and affected Parties ISO 14001: 2004 Environmental Management Reviewl Any external complaints

7. Regulatory and Statutory / Legal requirements ISO 14001: 2004 Environmental Management Reviewl List of legal changes that changed since last review Actions taken to become compliant

7. Regulatory and Statutory / Legal requirements ISO 14001: 2004 Environmental Management Reviewl List of legal changes that changed since last review Actions taken to become compliant Anticipated changes for next review period

ISO 14001: 2004 Environmental Management Reviewl 8. Risk Assessments ISO 14001: 2004 Environmental Management Reviewl The ERA database is currently in developmental stages for the ….site Total of 10 ERA studies have been generated and is currently reviewed Additional controls evaluation and input. This is currently work in progress and needs to be complete before the compliance audit

Significant Environmental Aspects ISO 14001: 2004 Environmental Management Reviewl <Insert your key significant Environmental aspects/hazards from the ERA>

9. Environmental Performance ISO 14001: 2004 Environmental Management Reviewl Review of top Environmental performers Water usage Power usage Waste

ISO 14001: 2004 Environmental Management Reviewl 10. Audits ISO 14001: 2004 Environmental Management Reviewl Review of Audit findings Internal audits Legal Compliance audits Systems Compliance audits

Internal Audits Planned Versus Conducted ISO 14001: 2004 Environmental Management Reviewl Status: A total of 25 SHE Internal audits were planned on the IA data base for the period January 2010 – Dec 2010. Only 7 have been conducted due to lack of resources (Internal Auditors) All activities planned as per the 2010 Key Events Schedule were conducted. Action Plan: New IA teams were developed and trained on conducting of IA to assist in identifying various Health and Safety risks on site

Summary Discussion Internal Audits ISO 14001: 2004 Environmental Management Reviewl Conclusion: Staff behavioral issues to be addressed to improve facility standard. Increased focus with maintaining and completing incident reports on time schedule is critical Close out of findings in time remains a struggle for most process leaders. Action Plans: Drive to eliminate People behavioral issues. (toolbox talks) Process Leaders need more interaction with maintaining system requirements Focus on lock out compliance and correct protective equip usage

11. Non-conformance, Corrective Action & Preventive Action ISO 14001: 2004 Environmental Management Reviewl Review of Non-conformities, corrective and preventive actions Quantity raised Trends Issues

12. Emergency Preparedness and Response ISO 14001: 2004 Environmental Management Reviewl <Insert your key significant Environmental emergencies that occurred>

13. Continuous Improvements ISO 14001: 2004 Environmental Management Reviewl 16 improvements were listed in the Review period of that 6 were identified as risk related. 50% was completed with remaining 50% in progress. Current upgrades completed COMMENTS Need to make use of the Integrated Change Management system

14. Resources - Training Summary ISO 14001: 2004 Environmental Management Reviewl Status 90% of permanent staff have been trained on WTE manual for 2010 yr planner, with the remaining 10% rescheduled for early 2011. Major contributor for the 10% non-compliance is due to lack of availability of staff by their Supervisors Evaluation Continuous good scoring on the Working Towards Excellence training questionnaires that includes FS, environmental and health & safety. Training is currently not consistent and therefore does not address the concerns with behavioral issues in the plant.

ISO 14001: 2004 Environmental Management Reviewl 15. Change Management ISO 14001: 2004 Environmental Management Reviewl Status Change Control Procedure required alignment with the Supply chain procedure. RACI Matrix required review and updating. Plant and Process Change control Procedure was developed and changes are consistently recorded as per the procedure. Conclusion: Formal Change control system needs to be used on the ACCESS database Fortnightly SHEQ meetings assist in keeping the focus the SHEQ agenda

16. Suppliers, Service providers and outsourced operations ISO 14001: 2004 Environmental Management Reviewl One slide on each key supplier/service provider

17. ENV Objectives for the new financial year ISO 14001: 2004 Environmental Management Reviewl

18. Conclusion (Group Discussion) ISO 14001: 2004 Environmental Management Reviewl SYSTEM SCOPE AND SYSTEM STRUCTURE Scope of ISO 14001 requirements is in align with Rainbow’s Total Integrated Management System KEY BUSINESS FOCUS: System compliant and flexible to ensure integration into OHSAS 18001 and ISO 22000 Identification of Root Causes of re-occurring non conformances and CAR’s and better using ACCESS database Prioritize Auditing Systems, Non conformances and CAR systems. Heads of departments to take ownership of their analysis and action plans in future.

ISO 14001: 2004 Environmental Management Reviewl