PAYROLL SERVICES Presents:

Travel Pay Guidance Additional Paid Days On Call Dual Employment

Scenario Based Travel Pay Guidance Traveling on a Holiday Conferences~ When does the “Clock” Start Work Schedule Adjustments Additional Resources

Traveling on a UCF Recognized Holiday Scenario: A Non Exempt employee has already physically worked 33 hours and has to travel 7 hours the next day which is a holiday Enter hours physically worked ( 33 + 7 ) Record 40 hours REG Record 8 hours EXC (Holiday pay~ Straight time) Paid 48 hours for week at straight time- No time and a half

Traveling on a Holiday Scenario with Overtime: A Non Exempt employee has already physically worked 34 hours and has to travel 7 hours the next day which is a holiday Enter hours physically worked ( 34 + 7 ) Record 40 hours REG Record 1 hour OVT (Overtime) Record 8 hours EXC (Holiday pay~ Straight time) Paid 49 hours for the week with only 1 hour paid at time and a half. EXC needs to be entered in the Thursday of the week with the Holiday.

Travel~ Time Clock Scenario’s Hotel same location as conference location Work time begins when arrive at conference room Hotel not same as conference location Work time begins when you leave the hotel location to travel to the conference center

Work Schedule Adjustments Avoiding Possible OVT: Work 8 hours on Friday and Monday in office~ local Conference is Tuesday and Wednesday and takes 9 of work time hours each day Those 2 days at the conference would possibly create 2 hours of OVT if the employee then works their 8 hours on Thursday Knowing the conference hours in advance allows alternate work schedule adjustment on either Friday, Monday and/or Thursday The supervisor can adjust the employees hours during the work week creating an alternate work schedule for the week

Additional Travel Scenario Resources Training and Travel Pay~ https://hr.ucf.edu/files/TrainingTravelTimePay.pdf Finance and Accounting Travel Manual~ http://www.fa.ucf.edu/Travel_Payables/Publications/Travel_Manual.pdf Department of Labor Travel~ https://www.dol.gov/general/topic/workhours/traveltime

Announced Additional Paid Days A&P and USPS UCF rules require you to be at work or on approved leave **WITH PAY** (annual, sick, etc.) for at least half of your normal work shift prior to these additional Paid Days in order to receive pay for them Do NOT record any of these hours as Holiday hours or Administrative Leave in PeopleSoft If employee is on LOA they MUST have 50% or more of either Sick or Annual leave the day before the additional paid days begin in order to receive them For non-exempt they can hand write additional paid day on each affected day of the timesheet.

On Call On-call time is not compensable for purposes of computing overtime Travel time to and from work when called back is compensable time $1.00 per hour for each hour required to be on-call Monday-Friday (Non-UCF Recognized Holiday) On Saturday, Sunday, or a UCF Recognized holiday On Call Pay will be compensated given the following classifications: A&P Non Exempt, USPS Non Exempt, and OPS regular non-exempt (hourly non-student)

On Call Continued A & P Non Exempt~ Based on pay grade (4,5,6) Formula: Annual rate 2088 = XX.XX * .25 = On Call Hourly Rate Please refer to the employee’s most recent compensation analysis to verify the pay grade number. Questions on classifications: Contact Compensation comp@ucf.edu

On Call Continued USPS Non Exempt and OPS Regular Non- Exempt ¼ actual Rate of Pay

On Call Continued Call-Back: If an employee is called back to work beyond the employee’s scheduled hours of work for that day, the employee shall be credited for the greater of actual time worked as well as time to and from the employee’s home or a minimum of two (2) hours Make sure to note that mileage is not an option nor does it meet the criteria to qualify

Dual Employment Dual employment occurs when a Non Exempt employee holds two (2) or more paid positions (primary and secondary) The purpose of this procedure is to ensure that employees are paid correctly for a secondary position within the University and that one payroll system tracks and documents all work Cumulative hours of both positions worked over 40 will be paid at time and a half (OVT) Implementation and compliance of this procedure is the responsibility of the department directors/business administrators, managers, supervisors, and the Division of Human Resources Dual Employment Form: https://hr.ucf.edu/files/Non-Exempt-Dual-Employment-Procedure-and-form-2016-MK.pdf Dual Comp has not gone away. It is still available for exempt employees Cumulative hours of both positions worked over 40 will be paid at time and a half (OVT) The overtime expense of time-and-a-half pay is paid by the primary department where the time reporting resides. The secondary department will reimburse all incurred payroll charges to the primary department as result of the secondary employment overtime hours.

Payroll Services Staff Maribeth Kerr, Interim Payroll Manager (Purple Video Relay Service) 407-823-5056 Michael Minutelli (College of Business, Administration & Finance, 407-823-2154 Graduate and Undergraduate Studies, College of Sciences ) Katheryn Daniels (College of Engineering, College of Nursing, Honors College, ORC, Rosen College, SDES (select depts.) 407-823-1542 LaToya Anderson (Housing, Arts & Humanities, Information Technologies, Regional Campuses, College of Education, SDES (select depts.) 407-823-0547 Michael Lieblong (AA, Careers Services, College of Medicine, SMCA, Facilities & Safety, President’s Office, University Relations, COHPA) 407-823-1541 Brian Ecle, Accounting Coordinator 407-823-6711 Bonnie Belot, Senior HR Representative 407-823-0752 Payroll Services’ e-mail address: payroll@ucf.edu.