MCCPTA REFLECTIONS TRAINING FALL 2016 What’s Your Story?   http://groups.yahoo.com/group/ReflectionsMCCPTA

MCCPTA REFLECTIONS CHAIR Chris McDermott Phone: 301-253-9059 E-mail: malimcdermott@verizon.net

WHAT IS REFLECTIONS? Since the Reflections Program was started in 1969 by then Colorado PTA President Mary Lou Anderson, the program has encouraged millions of students across the nation and in American schools overseas to explore their artistic talents Each year, the Reflections Program challenges students to create art that relates to a specific theme. Themes are selected from thousands of ideas submitted by students to PTA’s Reflections Program Theme Search. Past themes include “The World Would Be A Better Place If…”, A Different Kind of Hero”, “Beauty Is…”, “The Magic of a Moment…”, “Believe, Dream, Inspire...”, and “Let Your Imagination Fly”.

WHO CAN PARTICIPATE? Categories Divisions Students in preschool through grade 12 are encouraged to submit works of art in six areas in their division: WHO CAN PARTICIPATE? Dance Choreography Film Production Literature Music Composition Photography Visual Arts Categories Divisions Primary: Grades preK-2 Intermediate: Grades 3-5 Middle/Junior: Grades 6-8 Senior: Grades 9-12 Special Artist – non-graded

THE 2016-2017 REFLECTION THEME IS “What’s Your Story”

JOIN THE MCCPTA REFLECTIONS YAHOO LISTSERVE All communication and notices are via e-mail and the Yahoo listserv – please join today! Local Reflections Chairperson and PTA President are asked to join the MCCPTA Reflections listserv: http://groups.yahoo.com/group/ReflectionsMCCPTA Go to the bottom of the page and right click the link for “subscribe” and send the email with your preferred email address to receive posts and information from the MCCPTA Reflections chair

MCCPTA Reflections Training Fall 2009 TO ACCESS THE MCCPTA YAHOO GROUP, MCCPTA, MDPTA and NATIONAL PTA, PLEASE VISIT THESE SITES http://groups.yahoo.com/group/ReflectionsMCCPTA/ (Please join this listserv as it is the primary form of communication for chairs) www.mccpta.org/Reflections.html (MCCPTA Reflections website) www.mdpta.org/ (Maryland State Reflections website) www.ptareflections.org/ (National Reflections website) http://groups.yahoo.com/group/ReflectionsMCCPTA

TO ACCESS REFLECTIONS CHAIR GUIDELINES, STUDENT ENTRY FORM AND OTHER DOCUMENTS, VISIT THESE SITES The Student Entry Form can be found at http://www.pta.org/statereflectionslibrary. It is listed along with many other links to information you may need, including webinar dates, posters, tips on running the program, and category rules and regulations. Maryland schools must follow the rules as determined by Maryland PTA. Local school chairs can find the rules and regulations for each category at file:///C:/Users/Chris/Downloads/2016-2017%20MD%20PTA%20Reflections%20Handbook_August%202016%20(2).pdf

IMPLEMENT A SUCCESSFUL REFLECTIONS PROGRAM AT YOUR SCHOOL Publicity Judging Completed Paperwork PTA Compliance

PUBLICITY Let your school’s teachers know about the program Speak to students at a school assembly Leave flyer in mailbox, send via email, hang posters at school Announce in the school’s newsletter, morning announcements, web site, Listserve, etc. Post the Student Guidelines and official entry form on your school or PTA website

Customizable flyer is available for your use at file: http://s3

INCLUDE CRITICAL PROGRAM DETAILS ON FLIERS AND ELECTRONIC INFO YOU MAKE AVAILABLE TO PARTICIPANTS Deadline for submission at your school Where to submit (drop off location in the school) Details for submitting a completed entry form Chairperson’s contact information

JUDGING Each local PTA Reflections chairperson is responsible for securing judges for their own school contest. Find judges who work with children and understand their levels of ability. Judges should not be from your own school and MUST conduct blind judging (judge cannot see the name of the student). If the student’s name in on the front of the artwork, cover with something that can be removed without damaging the artwork. Judging can be done at your school, or you may take the entries to the judge. Thank your judge with a gift card, school items or a basket of art supplies! Sample judging rubric available at http://www.pta.org/StateReflectionsLibrary

STUDENT ENTRY FORM AND SUBMISSION MUST HAVES (WHAT TO BRING TO MCCPTA) The Student Entry Form MUST be completed in its entirety, including all requested dimensions of artwork, copyright information, student and parent signatures, all requested PTA dates and addresses, and email and phone number of the chair. Students should attach typed or handwritten entry form to their art in a clear sheet protector which should be attached to a manila envelope on the back of the artwork. The information on the entry form should be visible for quick identification. On Student Entry Form, write “Maryland” for State and “Montgomery” for Council. Disregard District and Region. KEEP A COPY OF ALL STUDENT ENTRY FORMS. YOU WILL NEED THEM TO SUBMIT INFORMATION FOR GALLERY CARDS AND ANY VERIFICATIONS REQUIESTED.

Each entry must be accompanied with a disc containing a copy of the entry on the disc. For example, a copy of an entered photograph should be on a disc and the disc should be included in the envelope along with the original photo attached to the manila envelope. Take a picture of a painting and do the same, and scan/copy any literature, film, music, or dance choreography entry. Write the student’s name, school and title of entry on the disc. A disc is mandatory for each entry. Encourage your students to submit the discs with their entries or you as chair must provide the discs when your winning entries are determined. Title and artist’s statement required on student entry forms. If there is no title, or if there is no artist statement, the entry will be disqualified. Local unit entries are due to the MCCPTA office on either Thursday, December 8, 2016 or Friday, December 9th. No exceptions. Hours of drop off to be determined. All forms, including the original Student Entry Form and the Local PTA submission report, must be completed and included with artwork when brought to MCCPTA by the chair.

PRESENTATION OF ARTWORK – CHAIR RESPONSIBILITIES Mount artwork on foam core or stiff poster board (but do not exceed maximum dimensions). Photos and paintings presented without some type of backing may be damaged. Chairs, it is your responsibility to check individual category guidelines to ensure that your students have adhered to specific rules (dimensions of art, length of literature, types of recordings, etc.) All 3D Visual Arts entries, whether sculpture, chimes, etc., must be packed securely in a transportable box to ensure their safety. Student Entry Forms should be securely attached to the outside of the box. It is the responsibility of the student or chair to secure such entries before delivery to MCCPTA. Entries cannot be packed by MCCPTA.

LOCAL PTA MUST HAVES REGARDING COMPLIANCE COMPLIANCE DUE DATE CHANGE: Local PTAs must be in good standing with Maryland PTA by December 31, 2016 in order to participate in MCCTPA Reflections. Although this date does not correspond to official PTA/MDPTA deadlines, the 12/31/16 deadline must be met in order to participate in the Reflections Program. All students from a PTA that is not in compliance with MCCPTA or MDPTA rules by this date will not be able to continue in the competition. It is incumbent on your school’s PTA President and Treasurer to do the work necessary to be in compliance. It is important for chairs to keep apprised of compliance. Local chairs should CONFIRM with MDPTA (410-760-6221 or 1-800-707-7972) and MCCPTA (301-208-0111) that your PTA unit meets all requirements before bringing entries to the county for judging. For MDPTA compliance requirements, go to http://www.mccpta.org/SoCA_Requirements.html Entries will be disqualified if your PTA is not in good standing with MDPTA by the 12/31/15 due date. No exceptions.

TUTORIAL, AND HOW TO ENTER YOUR PTA ON THE NATIONAL SITE NEW, a change to the online system: PTAs will NOT use the student entry portal to register their PTA. They will now go to PTA.org/Reflections and click “Register My PTA.” Chairs should review the tutorial on the national site. Go to https://attendee.gotowebinar.com/register/8184111819748401153

AWARDS & RECOGNITION CEREMONIES Local level – top 3 in each category & division move up to county level Local award ceremonies and recognition are the responsibility of the local Reflections chairperson. County level- top 3 in each category & division move up to state level State level: Outstanding Interpretation of Theme Award of Excellence Award of Merit National level:

LOCAL SCHOOL AWARDS You may choose your own awards and vendors. Lapel Pins You may choose your own awards and vendors. The National PTA Store on the pta.org website offers Reflections awards

MCCPTA Reflections Training Fall 2009 SAMPLE CERTIFICATE This certificate is awarded to “I Can Make a Difference by...” Principal, Your School Your Name, Reflections Chairperson Student’s name In recognition of your 2007-2008 PTA Reflections literature Entry Certificate of Excellence Date http://groups.yahoo.com/group/ReflectionsMCCPTA

SHOWCASE/RECEPTION IDEAS Hang a Reflections ‘gallery’ in a school hallway near the site of your awards ceremony two weeks before the reception so that students and teachers can view submissions. Tie ceremony in with a PTA meeting: Reflections Showcase & Reception before your December PTA meeting. Hold reception/ceremony in the Media Center in the evening. Have each child introduce his or her art piece, and then received certificate & pin. Have your award ceremony in the morning and include breakfast.

MCCPTA REFLECTIONS GALLERY AND CEREMONY All local Reflections chairpersons are on the MCCPTA Reflections Awards Ceremony committee – thank you in advance for your time, energy and support! Keep a copy of each Student Entry Form. You will be asked to type up a list of your winners for the identification cards that will accompany the artwork at the gallery. If you don’t have the student entry form and this information, the artwork will not be identified at the gallery/ceremony. Event details TBD – watch the listserv for details!

CHAIRS, PLEASE NOTE! Note DROP OFF DATE date to County (12/8-9/16). Read the Chairperson guide carefully before implementing your local program and understand the category rules. Note DROP OFF DATE date to County (12/8-9/16). Note COMPLIANCE date with MDPTA (12/31/16) There are NO EXCEPTIONS to any and all of the mandatory requirements as outlined in the Local Chair Guidelines. MCCPTA cannot accept any entries that do not adhere to the requirements. Contact MCCPTA Reflections Chair Chris McDermott at malimcdermott@verizon.net with any questions!

MCCPTA OFFICE Upcounty Regional Services Center 12900 Middlebrook Road, 3rd Floor Germantown, MD  20874 (301) 208-0111 Voice (301) 208-2003 Fax E-mail: office@mccpta.com Entries accepted on 12/8-9/16 only Time to be determined and announced via the Reflections yahoo listserve.

BEFORE YOU DO ANYTHING, JOIN OUR YAHOO GROUP! MCCPTA Reflections Training Fall 2009 BEFORE YOU DO ANYTHING, JOIN OUR YAHOO GROUP! http://groups.yahoo.com/group/ReflectionsMCCPTA/ All important announcements and useful information are posted on and sent via the yahoo group – JOIN NOW! Have fun with your program! Your students will amaze you! http://groups.yahoo.com/group/ReflectionsMCCPTA