Participatory Budgeting in the 49th Ward Our Eight Year! Alderman Joe Moore

Welcome to the Community Representative Orientation Meeting! PB49 – Participatory Budgeting in the 49th Ward 7:00 Welcome & Introduction •Gwen Smuda, Leadership Committee Chair •Joe Moore, Alderman, Ward 49 7:10 Comments and Power Point Presentation on Representative Process 7:30 PB 2016-17 Committees, Meeting Structure, General Schedule 7:45 Break Out into Group Meetings 9:00 Adjourn

What is Participatory Budgeting? It is a democratic process in which community members (YOU) directly decide how to spend part of a public budget

Participatory Budgeting in the 49th Ward PB is used to allocate the Ward’s “Menu Money”- $1 million for infrastructure projects such as: Roads Street lighting Sidewalks Parks

1. Neighborhood Assemblies November 49th Ward PB Calendar 1. Neighborhood Assemblies November Identify community needs, recruit community reps 5.Implementation & Monitoring of Projects (ongoing) 2.Community Rep Meetings December - April Develop proposals 4.Early Voting and Voting Assembly End of April- 1st Week of May 3.Project Expos April Get community feedback

PB49 Committee Structure What is a community representative? A 49th Ward resident or other stakeholder (eg, student, business owner in Ward) who volunteers to develop project proposals to be voted on by residents of the Ward

PB49 Committee Structure Representatives decide to work in one of the following committees: Group I (Basic Infrastructure): - Bikes & Transit - Streets, Sidewalks & Alleys - Streetlights, Traffic & Public Safety   Group II (Arts, Parks, and Environment ): - Arts & Innovation - Parks & Environment Spanish Language and Youth Committee will meet separately These committees meet as needed to choose, research, and develop projects within their areas

Community Representative Process Step 1: Deliberation and Outreach Review list of project ideas suggested at the neighborhood assemblies Deliberate on Ward needs and priorities Talk to friends, neighbors, and co-workers about the projects Add to, revise, and improve upon project list – reps bring in their own ideas and creativity Document each project using Participatory Budgeting Project Forms

PB49 Project Form

Community Representative Process Step 2: Research Survey potential project sites to determine project feasibility Work with the Alderman’s Office and City of Chicago departments and agencies to work out technical details and estimate costs

Community Representative Process Step 3: Recommend Projects to the Community Committees create list of recommended projects based on cost, feasibility, and community need Present recommended projects to the community-at-large at a second round of neighborhood assemblies, called Project Expos, where residents have the opportunity to suggest changes

Community Representative Process Step 4: Finalize List of Projects for the Ward-wide Vote Amend list of recommended projects, based on input from the Project Expos Step 5: Prepare Project Proposals Prepare project proposals for the ballot and information for voting day presentations Reps are also encouraged to help publicize the vote to motivate residents to participate

Participatory Budgeting Ballot 2016

Participatory Budgeting Organizational Structure

Goals for Tonight’s Meeting Sign the Community Rep MOU Select a committee to work on Select a chair/vice chair for committee (not the committee mentor) Select a person to take minutes, with a backup Begin to review proposed ideas with committee Determine when/where your committee will meet next