UMBC Business Managers Meeting November 4, 2016 Management Advisory Services

Agenda Introductions US Bank Statement Signatures GAD Exemption request (Section 12.02) Electronic Transaction Log Concluding Remarks/Questions SQ

P-Card Reminders MAS is still finding an alarming number of US Bank credit card statements that have not been signed by the cardholder, the supervisor, or both. The lack of signatures on these credit card statements was an audit finding during our last Legislative Audit.

P-Card Reminders If the Legislative Auditors find missing signatures in the next audit, it would likely result in a repeat audit finding. It is paramount that the credit card statements from US Bank are reviewed and signed and dated by both the cardholder and the cardholder supervisor and reconciled to your P-card transaction logs.

UMBC Exemption Request (Section 12.02) Section 12.02 of the GAD Corporate P-card User’s Manual provides that every transaction must be recorded monthly on a Cardholder Activity Log. UMBC requested in February 2015 that cardholders be permitted use monthly P-card activity reports from PeopleSoft in lieu of a separate paper log. Approval was granted by GAD in August 2016. Use of PS web-based log will be voluntary. SQ

PeopleSoft Transaction Log Navigation my.umbc.edu <PS Finance <Purchasing or eProcurement <Reports <PS Reports Suite <Cardholder Transaction log

PS Electronic Log Sample DS to make copies SQ to make copies of log

UMBC Business Managers Meeting November 4, 2016 Management Advisory Services