Entitlements and Reimbursements

Entitlements Reimbursements permitted : IELTS / TOEFL / GRE fees Computer training in permissible packages Medical Examination costs (mandatory for IFP Form) Travel Reimbursement FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

Standardized Test Fee IELTS / TOEFL / GRE fees : You are entitled to registration expenses for TOEFL or IELTS and GRE (ONLY ONCE) FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

Standardized Test Fee GRE and TOEFL: We will provide you with Waiver Cards for these tests. You will be required to quote the number of the card at the time of registration. IELTS fees: Once you send us the completed IELTS form, we will forward it to the British Council along with the requisite fee. FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

PAT (Computer Training) Training permissible for - WORD, EXCEL, POWER POINT and BASIC INTERNET BROWSING FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

PAT (Computer Training) How to go about it : Identify a training center Send us a completed Computer Training Requisition Form along with literature / brochure giving details of the course and course fees. (Forms to be sent to Akta Sawhney, Program Officer, IFP) Register ONLY AFTER you have approval from IFP FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

PAT (Computer Training) Reimbursement Procedure : After approval from IFP – Register for the course by making payment yourself b) Send us the Reimbursement Request, along with the invoice and receipt c) Demand Draft towards the reimbursement will be forwarded to you in due course FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

Entitlements (Medical History & Examination Form) Medical Examination Costs : Reimbursement permissible only for those tests / check-ups that are mandatory / required to complete the ‘Application for Graduate Study (refer Medical History & Examination Form). IFP will make DIRECT payment to Max Healthcare FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

Entitlements (Medical History & Examination Form) For any tests required to complete the Medical History & Examination Form NOT covered at Max Healthcare – Reimbursement on ACTUALS, upon production of invoice receipts Send us a Reimbursement Request, along with supporting documents. We will send payment via DD in due course. FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

Entitlements (Travel) D. Travel Reimbursement : You are entitled to be reimbursed for all travel undertaken, with prior approval or on request of IFP New Delhi, such as – travel for attending orientations / training or any other program organized by IFP travel to take IELTS / GRE / TOEFL (choose the city as advised by IFP) travel to apply for visa. FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

Entitlements (Travel) Please make sure that you have Prior Approval from us. We undertake to reimburse you : Train Travel up to a maximum of II AC train fare on production of tickets. There is a TRAVEL REIMBURSEMENT FORM, please submit all claims through the form. Accommodation on ACTUALS upon production of bill. This is limited to a maximum of Rs.750.00 per day for a maximum of 2 days. You need to send us a Reimbursement Request, along supporting documents. FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

Entitlements (Travel) Allowance of Rs.500.00 PER TRAVEL to cover your meals and local transport (A different rate applicable for travel to attend orientations, English/Computer/GRE/IELTS Training Program). Daily subsistence for travel to attend orientations, training programs will be communicated on as & when basis FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

Sample Reimbursement Request Dear --------------, This is further to your email of 28 Jun 2008 regarding my travel to Delhi to apply for visa. Statement of expenses pertaining to the same travel is given below. Please process reimbursement as soon as possible. The reimbursement can be paid via DD in favor of “ABC”, payable at “Puri, Orissa”. Contd . . . FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

Sample Reimbursement Request S.no. Description Amount 1. Puri – Delhi – Puri train travel (15 Jul to 18 Jul 2008, travel reimbursement form attached) Rs.4000.00 2. Travel allowance Rs.500.00 3. Accommodation in Delhi (bill no 234 amounting to Rs.1500 from Hotel JKL attached) for 2 nights @ Rs.500 per night Rs.1000.00 Total : Rs.5,500.00 Sincerely, (XYZ) FORD FOUNDATION INTERNATIONAL FELLOWSHIPS PROGRAM

Basic Requirements of Reimbursement SUPPORTING DOCUMENTS are a MUST, e.g. Invoice, Receipt, used ticket stubs, etc. We Will Be Unable To Process Reimbursements in case - l the supports are Missing l you did not take prior approval Please send us ORIGINAL supporting documents rather than photocopies. All communication regarding reimbursements should be sent to Akta Sawhney- aktasawhney@ifpsa.org