ENROLLMENT MANAGEMENT (Admissions, Financial Aid, Outreach & Records) A Presentation of Practices & Procedures November 23, 2015 Graduate Admissions Rosanna Garcia - Lurdes Lopez

Overview 1. CSUMentor 2. Graduate Application Review 3. Workflow Application Filing Period Campus Notice Important Deadlines Graduate Application Checklist 2. Graduate Application Review PeopleSoft coding Graduate Requirements Evaluation Process 3. Workflow 4. Questions and Answers

CSU Mentor csumentor.edu Fall applications open October 1 Spring applications open August 1, if applicable List of open programs – CSUDH.EDU/GraduateStudies The Graduate Admission Application is used for the following programs: Master’s, Credential, and Certificate. 2nd BA (Nursing only) have to use the Undergraduate Admission Application.

Graduate- Important Dates You Should Know CSUDH.EDU/GraduateStudies Application Deadlines vary by Program (partial grid below) – Managed by Graduate Studies Office

CSU Mentor Campus Notice https://secure. csumentor

Graduate Application Checklist http://www4.csudh.edu/admissions Step 1 Before applying, gather official transcripts and $55 application fee Step 2 Complete the application on CSUMentor.edu Step 3 Complete any supplemental department application and other specific program requirements, please refer to Program coordinators at CSUDH.EDU/GraduateStudies Step 4 Send official transcripts for all schools previously attended to the Office of Admissions Step 5 Set up My.CSUDH.edu account Step 6 Apply for Financial Aid

Graduate Application Review In partnership with Academic Departments & Graduate Studies Office Completed Application Files are reviewed by the Graduate Admission Coordinator Verification of a Bachelor’s Degree from a Regionally Accredited Institution Evaluation includes GPA (except when a graduate degree has been received) Graduate Summary Form is sent to the Academic Department via Workflow (DREV) Academic Department/Program Coordinator reviews documents and makes admission decision, which is sent back to Admissions via Workflow Graduate Admission Coordinator codes Admit or Deny decision into PeopleSoft

PeopleSoft-Admissions Status Coding Program Action Action Reason Definition APPL INC Application Incomplete COMP Application Complete DREV Application in Department Review INCR Application Incomplete After Review ADMT Admission Decision is Admit APRV Admission Decision is Provisional DENY Admission Decision is Deny NOBD Admissions decision Deny for No Bachelors degree WADM ADMN Administrative Withdrawal (active student) STUD Administrative Withdrawal (student request) WAPP WAAD Applicant Withdrawal (after admission decision) WBAD Applicant Withdrawal (before admission decision)

Admissions Inquiry Page (PeopleSoft)

Graduate Admission Requirements- Domestic CSUDH.EDU/Catalog General Requirements The minimum requirements for admission to graduate and post baccalaureate studies at a California State University campus are in accordance with university regulations as well as Title 5, Chapter 1, Subchapter 3 of the California Code of Regulations. Specifically, a student shall at the time of enrollment: have completed a four-year college course of study and hold an acceptable baccalaureate degree from an institution accredited by a regional accrediting association, or shall have completed equivalent academic preparation as determined by appropriate campus authorities; be in good academic standing at the last college or university attended; Has attained a 2.5 GPA in Either a whole baccalaureate program Or in the last 60 semester (90 quarter units)units attempted Or have already obtained a post baccalaureate (graduate) degree form a regionally accredited institution (Masters or higher) satisfactorily meet the professional, personal, scholastic, and other standards for graduate study, including qualifying examinations, as appropriate campus authorities may prescribe. In unusual circumstances, a campus may make exceptions to these criteria. Applicants who do not meet the regular admission criteria may be admitted to a program by special action if, upon the basis of acceptable evidence, the applicant is judged by the specific program coordinator and school dean to possess sufficient academic and professional potential pertinent to the educational objectives to merit such action.

Process of Evaluation/ Calculation of GPA Admission Evaluation Process Verification of receipt of Bachelor’s Degree prior to admit term: official transcripts GPA verification for Master’s, Credential, and 2nd BA/BS programs (2.5 Cumulative) GPA less than 2.5 = calculation of the last 60 semester units (90 quarter) No GPA calculation is required/completed for applicants with Graduate degrees Professional and community college coursework completed after the first bachelor’s degree is not counted in the GPA calculation GPA is calculated by dividing the total quality points by the total grade point hours. QP/GPH= GPA

Common Reasons for DENY The Admissions Office may deny an applicant for the following reasons: Does not have Bachelor’s degree, or its equivalent, from a regionally accredited institution Not in good standing at last academic institution English Proficiency exam scores are below minimum requirement (TOEFL/IELTS) for applicants with foreign coursework

Special Admission Action CSUDH.EDU/CATALOG Mention university GPA Special Admission Action An applicant who does not qualify for admission under the regular admission criteria may be admitted to a program by special action if, upon the basis of acceptable evidence, the applicant is judged by the specific program coordinator and school dean to possess sufficient academic and professional potential pertinent to the educational objectives to merit such action. Students who don’t have a bachelor’s degree, but have a master’s or a doctorate degree, may qualify for special admission consideration.

Graduate Special Admission Action Form

Forms Incomplete Passed Deadline/Late CSUMentor Application

Workflow (Singularity) https://dhaapw1.csudh.edu

Workflow/Summary Form

Summary Form

Workflow Access Request Form http://www4. csudh

Please complete the survey! Thank You For Coming! 2015 Admissions Office Overview Presentation will be available online at: http://www4.csudh.edu/sis/business-process-documentation/index We would like to take your feedback into consideration for future information sessions. Please complete the survey!