Pueblo middle school pto PTO Meeting – August 17, 2017

Agenda Welcome Address – by Steve Jones Pueblo’s Arts Integration Approach to Teaching – by Nicole Cardona PTO Purpose & Current State – by Julie Myers Notice of Proposed PTO Restructuring – by Steve Jones Treasury Report – by Nicole Cardona Proposal to Restructure Payment/Budget Process – by Nicole Cardona Open Discussion and Questions – by Julie Myers Adjournment – Next Meeting on Sept. 21, 2017, 6:30 p.m.

Welcome address Welcome to the 2017-2018 Pueblo Middle School PTO 1st meeting Introduction of current Board Members and Faculty What is the PTO and how does it support Pueblo, parents, and community? How parents can support the PTO? Becoming a Board Member Volunteer for committee chairs/PTO events/fundraising Support school fundraisers and sponsored activities

art integration approach to teaching What is Arts Integration? Arts integration is an approach to teaching in which students construct and demonstrate understanding through an art form. Students engage in a creative process which connects an art form and another subject area and meets evolving objectives in both. The arts are essential to providing students with the means to think, feel, and understand the world around them. Students learn there are multiple ways to understand math, science and reading. These are skills for lifetime success! Top Reasons for Arts Integration: Arts education time equates to as much as 20% increase in test scores, and even higher in at risk schools. The arts teach children that problems can have more than one solution. The arts celebrate multiple perspectives. The arts develop skills and habits of mind that are important for workers in the new economy. -Alan Greenspan Creative industries added jobs at an 8% rate between 2001-2010, which is higher than any other industry. Students gain executive functioning, civic-engagement and collaboration skills. Nobel Laureates are 17 times more likely to be actively engaged in the arts. When students engage in creating and designing, they are functioning at the highest depth of knowledge. The arts help children learn to say what cannot be said. The arts enable us to have experience we can have from no other source.

PTO purpose & Current state To provide support for the students and staff at Pueblo Middle School for the advancement of education. To bring a closer working relationship between home and school so that parents, administrators, and teachers may cooperate intelligently in the education of the students. To facilitate and encourage parent and public involvement in our schools and community. To keep abreast of local district objectives and to be better informed regarding state, and local school issues. PTO Current State: Only 3 of the 9 Board positions are filled Reduced parent participation and volunteers Volunteer bandwidth to provide current PTO operations is strained

Notice of Proposed PTO restructuring Current Board proposes to restructure PTO organizational structure, bylaws, and budget to streamline PTO duties and align with the Arts Integration approach Determine if organizational structure and obligations under bylaws is still applicable and can be operated by existing Board and any new members for 2017/2018 Determine how best the PTO can align with Pueblo’s Arts Integration approach Vote to amend bylaws to remove unnecessary clauses and reflect the proposed organizational restructure and obligations Vote to restructure Treasury & PTO’s role in Pueblo’s clubs banking and accounting Vote on proposed 2017/2018 PTO budget

Treasury report 2016/2017 Operating Loss = -$2,754.50 Account Types 2015/2016 Balance 2016/2017 Balance PTO Account - Checking $2,845.38 $13,173.46 PTO Account - Savings $9,954.49 $9,980.57 *Teacher Account - Checking $13,082.58 $0.00 *Teacher Account - Savings $25.04 Total $25,907.49 $23,154.03 Category Owner 2015/2016 Balance 2016/2017 Deposits 2016/2017 Expenses 2016/2017 Balance **Athletics $0.00 $2,345.50 $2,628.94 -$283.44 Vending Courtesy Committee $150.31 8th Grade Promotion $250.71 $833.05 -$582.34 Book Fair $204.00 Character Ed $3,276.84 $2,058.00 $1,000.00 $4,334.84 FACs $30.76 $758.00 $631.89 $156.87 Harkins $4,512.05 $4,488.04 $24.01 istuco $9,304.29 $2,410.07 $8,208.31 $3,506.05 PTO $2,845.38 $11,279.17 $8,683.97 $5,440.58 Teachers $69.67 $1,003.00 $646.09 $426.58 Savings $9,979.53 $1.04 $9,980.57 Total $25,907.49 $24,570.83 $27,324.29 $23,154.03 *Teacher’s Checking and Savings Account consolidated into PTO Checking and Savings Account in October of 2016 due to confusion between 2 accounts 2016/2017 Operating Loss = -$2,754.50 2016/2017 Savings Interest = $1.04 *Athletics includes Baseball, Basketball, Cross Country, and Softball. Schedule of deposits and expenses in broken down on next slide.

proposal to restructure budget/payment processes Current spending includes use of multiple school groups and activities making accounting time consuming, difficult, and confusing Propose to streamline banking and accounting by aligning spending to restructured PTO budget Researching how Pueblo clubs can set up banking and accounts through Pueblo Proposed 2017/2018 Budget seeks for PTO to return 2016/2017 positive balances to clubs once their school accounts are set up No current Banking Treasurer for 2017/2018 year will need volunteer for this function or restructure role and obligations accordingly Propose that Pueblo set up an Athletics Booster to allow teams to collect, spend, and distribute funds accordingly Proposed 2017/2018 Budget includes line item to help incorporate and set up such Pueblo Booster Below is a breakdown of Athletic Clubs and spend: Athletics Sub Accounts Deposits Expenses Difference Baseball $544.00 $543.36 $0.64 Basketball $473.00 $472.29 $0.71 Cross Country $724.00 $657.81 $66.19 JV Basketball $404.50 $484.26 -$79.76 Varsity Basket Ball $200.00 $202.25 -$2.25 Varsity Basket Ball, Soft Ball and JV Soft Ball $268.97 -$268.97 Total $2,345.50 $2,628.94 -$283.44

Notice of proposed budget Proposed Budget for 2017/2018 PTO Year Budget Amount  Notes Return Fundraised $ to Activity Clubs $8,598.66 Includes Vending Courtsey Committee, Character Ed, FACs, Harkins, istuco, Teachers Fund 8th Grade Promotion for 2017/2018 $1,000.00 Previously Spent $833.05 Fund Hospitality for 2017/2018 $1,500.00 Previously Spent $1400.91 Fund Teacher Classroom Supplies $2,500.00 $50 per classroom x 50 classrooms Fund Athletics Booster Club This funding would help them incorporate as a non-profit and initially fund the clubs  Operating Expenses Previous $495.22, including cusion for restructuring costs for 2017/2018 Pueblo Requests and Gifts Approved by PTO $5,000.00  All requests should be socialized among Faculty, and Pueblo Administration with Principal to submit any requests for PTO approval at current month’s meeting PTO Minimum Balance for 2018/2019 Year $2,000.00 This minimum balance will be written into the amended bylaws as a carryover from year to year  Miscellaneous $555.37 Just in case  Total $23,154.03 Proposed budget includes current funds. Special projects may be presented to which PTO will fundraise to fund.

Open Discussion; questions; adjournment Open Discussion Items Questions Adjournment