Consolidated Planning & Monitoring (CPM) 2015-16 Data Review Webinar September 9, 2016 Revised 9-13-16

Consolidated Planning & Monitor Contacts Trish Kelly (Trish.Kelly@tn.gov) Data Steward Jonathan Bolding (Jonathan.Bolding@tn.gov) Homeless, Neglected & Delinquent Eve Carney (Eve.Carney@tn.gov) Economically Disadvantaged Rita Fentress (Rita.Fentress@tn.gov) School Improvement Jan Lanier (Jan.Lanier@tn.gov) EL, Immigrant, Migrant Alyson Lerma (Alyson.Lerma@tn.gov) Economically Disadvantaged Brinn Obermiller (Brinn.Obermiller@tn.gov) Family Engagement, School Improvement Renee Palakovic (Renee.Palakovic@tn.gov) Title I Linda Stachera (Linda.Stachera@tn.gov) ePlan Keith Woodruff (Keith.Woodruff@tn.gov) Equitable Services

CPM 2015-16 Data Review CPM Data Review for 2015-16 Data from Tennessee Department of Education’s (TDOE) EIS database for English learners ESL teachers Homeless Immigrants Migrants Economically Disadvantaged Title I – All Grades Title I – PreK Title I – Targeted Assistance

Review Your Data in ePlan Log into ePlan Go to the 2016 LEA Document Library’s CPM Data folder. Instructions and Data are provided in separate Word files Instructions (1 file) District Data (1 file) Separate tables for each program Notes below each table include data sources, “as of” dates and directions for EIS research queries. Title 1 School Data (1 – 3 files depending on Title I programs in your district.) Review your data. Upload revisions (if needed) to EIS by Wed, 9/21/2016.

Files to Review CPM 2015-16 Data Review Instructions: overview and instructions. CPM District Level Data: English learner, ESL teacher, homeless, migrant, immigrant and economically disadvantaged student data for your district. Title I Schools: Title I and enrollment counts by school. Title I Pre-K Schools: Title I and enrollment counts for Title I Pre-K schools. Title I TA: Title I -Targeted Assistance (TA) instructional and support service data for Title I -TA schools.

Accessing the Data in ePlan The instructions, data and the CPM Data Manual are available for view and download in the 2016 LEA Document Library under “CPM Data.”

Students Whose First Language Is Not English ( L, W, 1, 2, F N) Check accuracy and completeness Upload revisions if Counts are incorrect Primary language was not submitted for a substantial number of students whose first language is not English L W 1 2 F N Total L,W, 1, 2 , F, N No Language 30 5 10 35 87

English Language Background (ELB) Classifications English Language Background classification: 2015-16: L, W, N, E, 1, 2, F 2016-17: L, W, N, E, 1, 2, 3, 4, F For English learners and non-English background students, English language background cannot be English. If you do not enter an English language background, most SIS packages will automatically enter English.

State (BEP) and Federal Reporting The following four classifications are most important: English Learner (L) – first language is not English and qualifies for direct ESL services Waived Direct ESL services (W) – An EL student who declined direct ESL services in order to receive ESL services in a regular classroom Transitional Year 1 (T1 or 1) – first transition year from ESL Transitional Year 2 (T2 or 2) – second transition year from ESL  

2015-16 Changes in ELB Classifications Removed from the Collection: Completed ESL Program in High School (G) Definition Revised: Former EL Student (F) – former EL status attained upon completion of the second transitional year.

2016-17 Changes in ELB Classifications Added to the Collection: Transitional Year 3 (T3 or 3) - third transition year from ESL Transitional Year 4 (T4 or 4) - fourth transition year from ESL Definition Revised: Former EL Student (F) – former EL status attained upon completion of the fourth transitional year.

Other ELB Classifications Non-English Language Background (NELB or N) - first language is not English and the student NEVER qualified for ESL services. NELBs are screened for English language proficiency because a language other than English appears on the Home Language Survey (HLS).) English Native (E) – native English speaker For more: See the CPM Data Manual and the EIS Data Dictionary’s Appendix, E, English Language Background (ELB)

ESL Teachers (Assignment Code = EL) Teachers with the EL assignment code in EIS. Each teacher is counted once per district. ESL teacher data are required for Title III reporting. Use the Staff Current Assignments Research Query to check your data. ESL Teachers (Assignment Code = EL) 5

Homeless Data Homeless (H) Student Classification Total Primary Nighttime Residence McKinney-Vento Subgrantee McKinney-Vento Served Homeless Unaccompanied Youth 120 Y 12 30   5

Homeless Student Classification (H) Yes (Y) for all homeless students Homeless students lack a fixed, regular and adequate nighttime residence. Core homeless identifier for offices throughout TDOE The number of students with the homeless (H) classification should equal the number of students with a homeless primary nighttime residence.

Homeless Primary Nighttime Residence Primary nighttime residence codes: 01 - shelters, transitional housing, awaiting foster care, 02 - doubled up (living with another family due to economic reasons), 03 - unsheltered (cars, parks, campgrounds, temporary trailer, abandoned building), 04 - hotels/motels  All homeless students must have one of the four homeless primary nighttime residence codes. 00 is not a primary nighttime residence code.

Homeless Served by McKinney-Vento Funds Only districts that receive McKinney-Vento subgrants identify students as McKinney-Vento served 2015-16: Yes for homeless students served by McKinney-Vento subgrants; otherwise No or Null; Data collected in EIS. 2016-17: New federal requirements pending Increased focus on the number of preschool children served with McKinney-Vento subgrants 0-2 year olds 3-5 year old children who are not in kindergarten A survey collection might be needed to supplement EIS.

Homeless Unaccompanied Youth Yes for homeless students who are not living with a parent or guardian; Otherwise No or Null

Entering Homeless Data in Your SIS The homeless student classification may be entered on a different screen in your SIS package than the one used for homeless primary nighttime residence, homeless served by McKinney-Vento and homeless unaccompanied youth fields. The homeless classification uploads to EIS on a different extract than the other homeless fields. Check with your vendor on the location of the homeless data entry screens.

Immigrant Data The immigrant flag is Yes for students who were NOT born in one of the fifty US states, the District of Columbia or Puerto Rico. Immigrant = Y No Date of First Enrollment in US School No Country of Birth US Identified as Country of Birth 10

Immigrant Data for Federal Reporting  Date First Entered US School Required for federal reporting Identifies students who have been in a US school for three or fewer years Upload revisions for missing data Country of Birth Required for Title III Monitoring Can NEVER be US for an immigrant student Upload revisions for no country of birth or US as country of birth

SY 2015-16 Migrant Students (QAD on or after 9-2-12) Migrant Data For 2015-16: Use the Migrant Student List research query in EIS to check your data. Sort by qualifying arrival date (QAD). Only students with a QAD of 9/2/2012 or later qualified as migrant in 2015-16. 2016-17: The process for determining the migrant student list will likely change A new contractor begins working with districts and TDOE in October Goal: a simpler, more district-centered process SY 2015-16 Migrant Students (QAD on or after 9-2-12) 5

Economically Disadvantaged (ED) For Accountability purposes, the Economically Disadvantaged (ED) subgroup includes Students directly certified as economically disadvantaged (J student classification), Homeless students (H student classification) Migrant (see previous section) Runaway students (U student classification) excluded from this table due to the small number statewide Direct Certification of Economic Disadvantage (J) Homeless (H) Migrant Economically Disadvantaged (Sum of Direct Cert, Homeless, Migrant and Runaway) 700 20 50 770

Title I – All Grades Data Use the Title I (T) Student Classification to identify Title I students in Title I –SW and Title I –TA schools. The Title I and enrollment totals in the Title I – All Grades file in ePlan include all grades in each school. The example below applies to K-12 schools. SCHID School Title I Status Students Coded as Title I (T) Enrollment 1 School A SW 400 2 School B TA 100 300 3 School C   500

Title I: K-12 Title I-Schoolwide School All students in grades K-12 are Title I (T) Title I – Targeted Assistance School: Students who receive Title I Targeted Assistance instructional or support services are Title I (T) Non-Title I School No students are Title I (T)

Title I – Targeted Assistance (TA): K-12 Data Students who received Title I instructional and support services in Title I –Targeted Assistance schools.   Instructional Services Support Services SCHID School School Title I Status 01-Math 02- RLA 03-Science 04-Social Studies 05-Vocational 06-Other Total 01 -Health 02- Dental 03-Eye Care 04-Guidance 05-Advocacy 5  School J TA 50 100 10 160 15 20

Title I – TA Instructional Services Yes (Y) for each instructional service received by Title I students in Title I-Targeted Assistance (TA) schools: 01-Math 02-RLA 03-Science 04-Social Studies 05-Vocational 06-Other No (N) otherwise

Title I – TA Support Services Yes (Y) for each support service received by Title I students in Title I-Targeted Assistance (TA) schools: 01-Health 02-Dental 03-Eye Care 04-Guidance 05-Advocacy 06-Other No (N) otherwise  

Title I –TA: Discrepancies Only 6 of 23 Title I – Targeted Assistance (TA) schools submitted Title I-TA instructional and support service data to EIS for 2015-16. Some schools erroneously submitted Title I-TA instructional and support service data for 2015-16 21 Title I – Schoolwide schools 9 non-Title I schools Check your data and upload revisions to EIS if needed.

Title I: Pre-K Pre-K students enrolled in schools on the Title I Pre-K School List are Title I (T)students. The Title I Pre-K School List is based on Title I Pre-K programs that LEAs identify as Title I - Schoolwide Pre-K and Title I - Targeted Assistance Pre-K in ePlan

Title I: Pre-K, Status and Funding  School-Wide Pre-K students enrolled in Title I funded preschool programs in Title I School-Wide schools are Title I students. Targeted Assistance Pre-K students enrolled in Title I - Targeted Assistance funded preschool programs and supported by Title I – Targeted Assistance funds are Title I students.   Non-Title I Pre-K students enrolled in state/local funded preschool programs are not Title I students.

Title I: Pre-K, Additional Information For more information on the determination of Title I - Pre-K programs, Consult with TDOE’s Title I Coordinator and See Title I guidance from the US Department of Education.

Other Topics in the CPM Data Manual Other topics discussed in the CPM Data Manual include EIS Data Collection and Use District / Research Queries Downloading EIS Data Students with Disabilities Race-Ethnicity Names and Registration Practices Handling Data Securely Duplicates in Excel SSMS Regional User Group Lead Districts

Review Your Data in EIS Log into EIS production as a district or school user. Select the Research Queries option. Choose a research query (.e.g, Homeless Student List). Enter year as the “fall” part of the school year. Use 2015 for 2015-16 Use 2016 for 2016-17 In the School box, select All Schools for a district report Choose other filters (e.g., grade, gender, race-ethnicity). Select View Report (right side of the page). To download the data to csv or Excel format, select the file icon (to the right of Find | Next).

Questions