Monitoring and Evaluation Introduction to M&E systems, methodologies, and tools Prepared by Asma Usmani January 2017

Introduction and Learning Objectives

Introduction Your Name About Organization Has anyone been involved in M&E ? How ? Flash card activity Has anyone been involved in M&E and How?

Learning Objectives Familiarity with the basic concepts of M&E Learn to use a range of M&E tools Knowing when and how to use M&E tools during the project life cycle To get oriented with indicators To know the project M&E requirements.

Write down at least 3 expectations from the workshop?

Exercise Session-I list down tools to monitor the training

When do we do Monitoring? What is Monitoring ? Why do we do Monitoring Who does Monitoring ? When do we do Monitoring? Monitoring is a systematic collection of information on all aspects of the project life, when the project is being implemented. It can be divided into internal monitoring & external monitoring. Internal Monitoring: Staff performance, planned vs actual expenditure, procurement procedures External Monitoring: Planned vs actual activities, timely implementation of activities, targeted beneficiaries vs actual beneficiaries Why? To analyze current situation To identify problems and solutions To discover trends and patterns Measure progress towards objectives Project activities on schedule Formulate revise goals Make decisions about human, financial and material resources

facilitator will ask the key steps of project management

Key Steps of Project Management Assessing needs Planning the project Learning from the project and evolving Evaluating the project Implementing and monitoring the project Assessing Needs Planning the Project Implementation and Monitoring the Project Evaluating the Project Learning from the project and evolving Key Steps of Project Management

Exercise Session-II list down tools for training evaluation

When do we do Evaluation ? What is Evaluation ? Why do we do Evaluation ? Who does Evaluation ? When do we do Evaluation ? In Plenary – Divide the participants into group of six Group 1 – What is Evaluation? Evaluation is a systematic and objective assessment of ongoing and completed projects. It makes comparison of the project outcomes with planned ones. Group 2 – Why do we do Evaluation? To ascertain whether the project has achieved its intended objectives Provide recommendations for the improvement on the future course of the project as well as lessons learned for other projects Group 3 - Who does Evaluation? Project Manager or assigned project staff can conduct internal evaluation, and donor or consultants can conduct external evaluation. Group 4 – When do we do Evaluation? Periodically, mid-term, at the end of the project (final evaluation) and years after the completion of the project (post-evaluation) Brainstorming – 10 minutes Presentation – 5 minutes each group (20 Minutes)

Project activity cycle

Session-iii Indicators

Indicators are units of measurement that tell us about IMPACT, EFFECT and OUTPUT to judge the effectiveness of the project Indicators should be: 1.Ethical, 2.Scientifically Robust, 3. Accessible, 4. Reliable,5. Useful Good indicators are measureable, targeted, practical and independent What is Indicator?

Session-iv Gathering information for m&E Data collection is the most imp part of M&E as you must have concrete and reliable information to assess needs, measure progress. Session-iv Gathering information for m&E

Different social research tools

Primary Source: first-hand, original sources that provide raw, un-analyzed or un-interpreted facts and information (Training evaluation forms, beneficiary satisfaction forms, organization assessment forms Secondary Source:: Data sources

Session-v Post award m&e requirements

Self-administration of the Organizational Systems and Standards Index/Seat at the Table Index Security Auditing Framework and Evaluation Template for Advocacy Groups (SAFETAG) - Digital Security Auditing Tool - Physical Security Filed Office Assessment - Financial Auditing Tool Content Analysis (Start of the program/End of the program) Mentoring User Satisfaction Surveys

Session-vi: Reporting

Quarterly/Final Progress Report Progress Against Agreed Workplan and Budget Progress against Planned vs Actual Outputs Story Tracking Sheet Quality Photographs Quotation from Editor/Supervisor Copy of Story produced Copy of Communication Plan of the next quarter M&E plan for the next quarter Online Metrics - audience engagement

Day 4 Wrap Up and Final Q&A