CTAGs and The Submission Process Secondary Northwest Ohio Tony Pisano/Bob Haas Apollo Career Center 2/28/17

Presentation Overview History and Policy of Statewide Articulation and Transfer Initiatives Role of Regional Manager Introduction Overview of Statewide Career-Technical Credit Transfer (CT2, CTAG, CTAN) Understanding the Importance of Your Participation Navigation of Website & Finding Information Walkthrough of CEMS System Initiating a CEMS Submission Submission Workshop

History & Policy Section

Ohio Credit Transfer Policy 1990 - S.B. 268 and Amended Sub. H.B. 111 Ohio Transfer Module (OTM) 2003 – H.B. 95 (ORC 3333.16) – Transfer Assurance Guides 2005 – H.B. 66 (ORC 3333.162) - Career-Technical Credit Transfer (CT)2 2011 – SCTAI (initiative)

Introductory Video https://www.ohiohighered.org/content/ohio_transfer_degree_guarantee?inline=true#1663658615

Ohio Articulation and Transfer Policy: Core Belief, Promotion, and Outcomes Core Belief: Student Focused, Faculty Driven Promotes: Equitable treatment for transfer and native students Ohio’s Course Equivalency System: Improves the portability of college credit Standardizes the award of credit from institution to institution Outcomes: Annual savings: ~$78 Million Dollars

Ohio Department of Higher Education Initiatives For more information: https://www.ohiohighered.org/initiatives On Twitter: https://twitter.com/OhioHigherEd On Facebook: https://www.facebook.com/OhioHigherEd Sign up for (CT)2 Emails and Newsletters: rcupp@highered.ohio.gov

Role of Regional Manager

Contact Information

Regional Managers Disseminate Information on CTAGS Deliver Workshops Assist in Submission Answer Questions/Troubleshoot

Statewide Career-Technical Credit Transfer

Student Transfer Options - CTAG https://regents.ohio.gov/transfer/ct2/AdministratorModule/story.html

Acronyms CTAG: Career-Technical Assurance Guide (Discipline specific advising guide) CTAN: Career-Technical Articulation Number (Couse-Level Articulation) SCTAI: Secondary Career-Technical Alignment Initiative WebXam ®: the delivery mechanism for the ODE End-of- Course (EOC) exams. Secondary students are required to pass the exam in order to receive credit under (CT)2. When applicable.

Starting With The End in Mind: What Your Students/Parents Will See https://transfercredit.ohio.gov

Where Can I Find Available Statewide CTAGs? Location of CTAGs https://goo.gl/DQgY3c Information included at this site: CTAG Documents Alignment Guides Affirmation Form Direct Links Notes as Needed https://www.ohiohighered.org/transfer/ct2/ctags

The first section of any CTAG will always list the name of each CTAN The first section of any CTAG will always list the name of each CTAN. The credit hour value for the CTAN is also listed. The CTAG will also outline the requirements and conditions for earning credit that is transferable to a post secondary institution under advising notes.

Pharmacy Technician - August 8, 2012 Administrative and Professional Support – 9/16/16 Agribusiness and Production Systems – 9/16/16 Air Transportation Management 2/5/17 Automotive Technology  Biotechnology for Food, Plant and Animal Science 11/16/16 Culinary and Food Service Management - May 10, 2009 Clinical/Medical Laboratory Technology Construction Criminal Justice Education - October 4, 2010 Electrical Engineering Technology Emergency Medical Services Entrepreneurship Exercise Science Fire Science Technology Food Science 12/9/16 Horticulture 10/18/16 Information Technology Interactive Media Technology Health Information Managemeny HVAC/R Technology - Currently Under Revision. Please do not make submissions at this time. Mechanical Engineering Technology - April 28, 2008 Media Arts Medical Assisting Technology - April 28, 2008 Medical Management and Support 9/7/16 Medical Terminology  Natural Resource Management OSHA 10 Hour Safety - August 9, 2012 Nursing-Practical Nursing to Associate Degree - March 27, 2008 Performing Arts Pharmacy Technician - August 8, 2012 Police Officer Training - Currently Under Revision. Please do not make submissions at this time. Programming Phlebotomy - August 29, 2012 Renewable Energy 11/16/16 Supply Chain Management Technology Visual Design & Imaging Welding - Currently Under Revision. Please do not make submissions at this time.  Industrial Power Technology

Your Participation and Why we are Here Today!

Compliance, Auditing, and Your Institution As new CTAGs are announced, expected compliance data is released at the post-secondary level via a “Compliance Report” Secondary and post-secondary institutions with similar courses or programs should “comply” and submit their courses for review A faculty review panel determines if submitted courses are equivalent to the learning outcomes listed in the CTAG If approved by the panel, the course becomes part of the statewide guarantee for credit and the institutional audit will be updated

How Can You Help Us Strengthen Career-Technical Credit Transfer? Get your programs approved Get your faculty and staff trained on (CT)2 and how to use Verification Forms Use our branding and other resources on your website and promotion materials https://ohiohighered.org/transfer/branding Include materials about (CT)2 in students’ career passports and graduation materials Host or attend a Regional Manager Workshop in your area.

Helpful Resource Websites SCTAI Submission Model https://www.ohiohighered.org/sites/ohiohighered.org/files/uploads/transfer/CT2/SCTAI_submissionmodel.pdf CEMS Support https://www.ohiohighered.org/transfer/cems CTAG Information https://www.ohiohighered.org/transfer/ctag Verification Form https://www.ohiohighered.org/transfer/ct2/how-to-access-ct2-credit Certificate of Affirmation https://www.ohiohighered.org/transfer/ct2/affirmation Reporting https://www.ohiohighered.org/transfer/reportingsystem Submission Deadlines and Review Cycle Calendar https://www.ohiohighered.org/sites/ohiohighered.org/files/uploads/transfer/CT2/2016-2017%20Timeline.pdf Video Modules https://www.ohiohighered.org/transfer/ct2/earning-college-credit

Course Equivalency Management System (CEMS) Submission Workshop

CTAGs and Getting Your Program Approved Is my CTE course aligned with a CTAG? Home » Educators » Credit Transfer » Career-Technical Credit Transfer (CT)² » SCTAI SCTAI Created CTAGs – newest and secondary only CTAGs Updated frequently Includes: Technology CTAN Name EMIS number Type of Review Information on Review on first page 2. How can I submit my course, participate, and help my students earn college credit? https://www.ohiohighered.org/sites/ohiohighered.org/files/uploads/transfer/CT2/SCTAI_submissionmodel.pdf

Coordinator or Faculty Panel Lead CEMS WORKFLOW Content Experts Institutional Coordinator OBR Faculty Panel Lead Faculty Panel Members Match Approved Match Disapproved Pending The content experts at a given institution work in conjunction with their institution’s Coordinator to develop both a course inventory and a match. The institutional Coordinator quickly reviews the submission, and if there are no glaring errors, sends the submission forward to the appropriate Faculty Panel Lead. Upon receipt of the submission, the Panel Lead conducts a quick review, and if there are no glaring errors, sends it forward to the panel members, who send their decisions back to the panel lead. Sent forward by: Coordinator or Faculty Panel Lead Sent back for re-work by: LEGEND Sent back for re-work after review by: Faculty Panel Lead If the panel disapproves the match or says it is “pending,” the match is sent back to the OBR Coordinator, who then forwards it to the school’s institutional Coordinator for re-work. It may then be re-submitted in the next review cycle. If the panel approves the match, it is then posted as part of a guarantee.

Secondary Submission Model: 3 Types

Components of a quality submission – What MUST be included? What Will I need to Make a Submission - Full Review Components of a quality submission – What MUST be included? Required course materials and information Assessment information Grading Scale and lists of assignments Information on how statewide learning outcomes are met Required Course Data: Catalog Description Program/Course Title Instructional Goals & Objectives Start Term & Year Description of Assessments Lecture & Lab Hours per week ODE Course Code Total Program/Course Contact Hours Uploads Course Syllabi

Full Faculty Panel Review Institutions will need to provide a narrative description of how learning outcomes are being met Review Panel - Faculty members from public institutions of higher education and career-technical institutions review courses submitted in CEMS to determine course equivalency Used when: No industry standard or third party credential exists for the discipline, AND WebXam® End of Course Exam (EOC) has not been endorsed

Certificate of Affirmation Used When: ODE End-of-Course (EOC) Examination sufficiently meets the post-secondary learning outcomes Endorsed by faculty item writers and faculty panels Institutions Must: Teach the applicable ODE course(s) Submit a completed Certificate of Affirmation form in CEMS Offer the applicable end of course exams Students must: Meet the requirements in the CTAG, passage of the course(s) with a grade of “C” or better, and pass the EOC exam. Request a copy of the Verification Form, with qualifying EOC exam scores attached, are sent to the institution offering the technology or course.

Industry Credential/Charter Used When: Course/program content is created and validated by a third party. Programs are accredited and students earn the approved third party credential(s) Institutions Must: Submit course(s)/program with applicable accreditation documents in CEMS Students must: Meet the requirements in the CTAG, passage of the ODE course(s) with a grade of “C” or better, and earn the third party accreditation/certification/license. Request a copy of the Verification Form, with qualifying EOC exam scores and third party credentials/certifications/licenses attached, are sent to the institution offering the technology or course.

How to Submit https://cems.regents.ohio.gov/

About the CEMS Submission Process Course submissions in CEMS are a three-part process, regardless of the type of submission. Users create the course(s) associated with a specific CTAN. Users match the course(s) they just created to a specific CTAN. Institution sends matches to ODHE for review.

Remember – Step one will always be the same! How to Submit: Remember – Step one will always be the same!

Create a New Course

Enter a New Course Steps 2 and 3 are not required when submitting a Certificate of Affirmation. Just click next on both pages.

Completing the Certificate of Affirmation https://www.ohiohighered.org/transfer/ct2/affirmation

A Note About the Certificate of Affirmation The Certificate of Affirmation should be completed by the teacher who is actually teaching the courses for which they are submitting. There are multiple spaces on the Certificate of Affirmation to enter course titles and the EMIS codes for multiple submissions. A Certificate of Affirmation should be filled out for each CTAG area for which you’re submitting.

Uploading the Certificate of Affirmation

Making a Match

Making a Match Colleges and Universities Career-Tech Institutions

Making a Match

Making a Match

Making a Match Submission

How to Submit: Full Faculty Panel Review Remember – Step one will always be the same!

How to Submit: Full Faculty Panel Review

How to Submit: Full Faculty Panel Review

Textbook info and Course Data: Full Faculty Panel Review

How to Submit: Full Faculty Panel Review

Making a Match: (Full Faculty Panel Review )

Making a Match: Full Faculty Panel Review Colleges and Universities

Learning Outcomes: Full Faculty Panel Review Colleges and Universities

Review Match Before Submission: (Full Faculty Panel Review) Colleges and Universities

How to Submit: Licensure/Credentials Remember – Step one will always be the same!

How to Submit: Licensure/Credentials

How to Submit: Licensure/Credentials

Upload Documents: Licensure/Credentials

How to Submit: Licensure/Credentials

Making a Match: Licensure/Credentials

Making a Match: Licensure/Credentials Colleges and Universities Career-Tech Institutions

Making a Match: Licensure/Credentials

Making a Match: Licensure/Credentials

Review Match Before Submission: (Licensure/Credentials )

Verification Form

Verification Form- Part I

Verification Form Part- II

Verification Form Part- III

Contact Information

Where to Find Help – First Call for Help (CT)2 Help Desk 614.752.9474 For issues related to submissions, CEMS, and website.

ODHE Staff Contacts Ryan Cupp, Administrator (CT)2 (CEMS) Administrator, Career-Technical Transfer Monique Menefee-Profitt (Regional Managers & CTAGs) Initiatives Associate Director, Career-Technical Transfer Initiatives Technical Support and Passwords Ohio Articulation and Transfer Network (614) 752-9474 (614) 387-1022 rcupp@highered.ohio.gov mmenefee-profitt@highered.ohio.gov Jamilah Tucker (CT)2 Nikki Lewis (Expected Compliance) Director, Career-Technical Transfer Initiatives Associate Director, Secondary Career-Technical Alignment Initiative (SCTAI) (614) 466-0543 (614) 728-2662 jtucker@highered.ohio.gov nlewis@highered.ohio.gov

Helpful Resource Websites SCTAI Submission Model https://www.ohiohighered.org/sites/ohiohighered.org/files/uploads/transfer/CT2/SCTAI_submissionmodel.pdf CEMS Support https://www.ohiohighered.org/transfer/cems CTAG Information https://www.ohiohighered.org/transfer/ctag Verification Form https://www.ohiohighered.org/transfer/ct2/how-to-access-ct2-credit Certificate of Affirmation https://www.ohiohighered.org/transfer/ct2/affirmation Reporting https://www.ohiohighered.org/transfer/reportingsystem Submission Deadlines and Review Cycle Calendar https://www.ohiohighered.org/sites/ohiohighered.org/files/uploads/transfer/CT2/2016-2017%20Timeline.pdf Video Modules https://www.ohiohighered.org/transfer/ct2/earning-college-credit

THANK YOU

Current (CT)2 Statewide CTAGs Ohio Technical Centers (Formerly AWE) For Both OTC’s & Secondary (High School) Administrative and Professional Support Agribusiness and Production Systems Air Transportation Automotive Clinical/Medical Lab Technology Construction Tech. Criminal Justice Culinary Education Electrical Engineering Tech. (EET) Emergency Medical Services Entrepreneurship Exercise Science Mechanical Engineering Tech. (MET) Fire Fighter Technology Information Technology Interactive Media Health Information Management Media Arts Medical Management Support Medical Terminology Nursing - LPN to ADN OSHA 10 Hour Safety Performing Arts Pharmacy Technician Programming Supply Chain Management Tech. Visual Design & Imaging Phlebotomy Renewable Energy Welding Basic Police Officer Volunteer Fire Fighter Fire Safety Inspector Fire Service Instructor HVAC Medical Assisting Paramedic