EDUCATION SERVICES Compliance Survey APRIL 18, 2013

Review the purpose of compliance survey Objectives Review the purpose of compliance survey Discuss the frequency of surveys Outline compliance survey required records Identify likely procedures during survey Review survey findings/referrals

Purpose of Compliance Survey Advise institutions of laws & regulations governing VA payments Prevent legal deficiencies Prevent legal violations Clarify legal and procedural requirements Identify and correct discrepancies when observed

Survey Expectations Frequency Record Availability Law makes provisions for annual compliance survey reviews Historically surveys have been conducted every 2 – 3 years. Currently policy advisement: reasonable to expect annual surveys if there is an active veteran population. Make files physically or electronically available - 38 USC 3690 (c) Minimum of 3 years after completion of a program

Required Records Transcript evaluations Academic transcript Attendance records Academic Catalogs Academic Calendars Yellow Ribbon Roster Mandatory Fee Schedule Tuition-only scholarships Student Account Ledger VA paperwork

What to Expect Limited notification List of items needed for survey Time on site could range from 2hrs to 3 days Review of the observed discrepancies Opportunity to provide clarification to observations Findings letter

Survey Findings

Findings with no additional actions Findings with recommendation Survey Findings Findings with no additional actions Findings with recommendation Findings with expansion eligibility Referral to ELR Referral to SAA/BOLI Referral to appropriate regulatory agency

Discussion

Bobby L Clayton Contact Education Compliance Survey Specialist   100 SW Main Street, 2nd Floor Portland, OR 97204 Office: 503-412-4535, Fax: 503-412-4117 Email: Bobby.Clayton@va.gov