GRAPHIC #0 - Blank Background

GRAPHIC #1 - Title: “The Invisible Meeting”

Virtual meetings are becoming more common-place, but the old rules for running a meeting don’t necessarily apply. - cio.com GRAPHIC #2.1 - Quote -Virtual meetings are becoming more commonplace, but the old rules for running a meeting don’t necessarily apply. - cio.com

How can we take advantage of new technology to get work done across vast distances, without losing some of the valuable parts of face-to-face human collaboration? - ravenwerks.com GRAPHIC #2.2 - Quote - How can we take advantage of new technology to get work done across vast distances, without losing some of the valuable parts of face-to-face human collaboration? - ravenwerks.com

tele-conference requires new skills. Running an effective tele-conference requires new skills. - cio.com GRAPHIC #3.1 - Quote - Running an effective teleconference requires new skills. - cio.com

It’s not just about connecting people via phone or video; it’s about getting things done efficiently.   - computerworld.com GRAPHIC #3.2 - Quote - It’s not just about connecting people via phone or video; it’s about getting things done efficiently. - computerworld.com

CHALLENGE #1 GRAPHIC #4.1 - Challenge #1

CHALLENGE #1 Coordination GRAPHIC #4.2 - Challenge #1 Coordination

CHALLENGE #1 VIRTUAL RULE Coordination [ Cyber Coordinate GRAPHIC #4.3 - Cyber Coordinate

CHALLENGE #1 VIRTUAL RULE - Use scheduling software (when available) Coordination [ Cyber Coordinate GRAPHIC #4.4 - Use scheduling software (when available)

CHALLENGE #1 VIRTUAL RULE - Use scheduling software (when available) - Consider time zones Coordination [ Cyber Coordinate GRAPHIC #4.5 - Consider time zones

CHALLENGE #1 VIRTUAL RULE - Use scheduling software (when available) - Consider time zones - Provide an agenda and necessary materials in advance Coordination [ Cyber Coordinate GRAPHIC #4.6 - Provide an agenda and necessary materials in advance

CHALLENGE #1 VIRTUAL RULE - Use scheduling software (when available) - Consider time zones - Provide an agenda and necessary materials in advance - Get confirmation Coordination [ Cyber Coordinate GRAPHIC #4.7 - Get confirmation

CHALLENGE #2 GRAPHIC #4.8 - Challenge #2

CHALLENGE #2 Distractions GRAPHIC #4.9 - Challenge #2 Distractions

CHALLENGE #2 VIRTUAL RULE Distractions [ Minimize Noise GRAPHIC #4.10 - Challenge #2 Minimize Noise

CHALLENGE #2 VIRTUAL RULE Distractions [ Minimize Noise - Don’t multitask GRAPHIC #4.11 - Don’t multitask

CHALLENGE #2 VIRTUAL RULE Distractions [ Minimize Noise - Don’t multitask - Find a place conducive to paying attention GRAPHIC #4.12 - Find a place conducive to paying attention

CHALLENGE #2 VIRTUAL RULE Distractions [ Minimize Noise - Don’t multitask - Find a place conducive to paying attention - Use your mute button GRAPHIC #4.13 - Use your mute button

CHALLENGE #2 VIRTUAL RULE Distractions [ Minimize Noise - Don’t multitask - Find a place conducive to paying attention - Use your mute button - Keep meetings short and focused GRAPHIC #4.14 - Keep meetings short and focused

CHALLENGE #3 GRAPHIC #4.15 - Challenge #3

CHALLENGE #3 Surprise Guests GRAPHIC #4.16 - Challenge #3 Surprise Guests

CHALLENGE #3 VIRTUAL RULE Surprise Guests [ Announce Always GRAPHIC #4.17 - Challenge #3 Announce – Always

CHALLENGE #3 VIRTUAL RULE Surprise Guests [ Announce Always - Announce everyone at start of meeting GRAPHIC #4.18 - Announce everyone at start of meeting

CHALLENGE #3 VIRTUAL RULE Surprise Guests [ Announce Always - Announce everyone at start of meeting - Announce as people come and go GRAPHIC #4.19 - Announce as people come and go

CHALLENGE #4 GRAPHIC #4.20 - Challenge #4

CHALLENGE #4 Missed Body Language GRAPHIC #4.21 - Challenge #4 Missed Body Language

CHALLENGE #4 VIRTUAL RULE Missed Body [ Get Verbal Language Feedback GRAPHIC #4.22 - Challenge #4 Get Verbal Feedback

CHALLENGE #4 VIRTUAL RULE Missed Body [ Get Verbal Language Feedback - Probe for responses from all participants GRAPHIC #4.23 - Probe for responses from all participants

CHALLENGE #4 VIRTUAL RULE Missed Body [ Get Verbal Language Feedback - Probe for responses from all participants - Conduct a poll on major decisions GRAPHIC #4.24 - Conduct a poll on major decisions

CHALLENGE #4 VIRTUAL RULE Missed Body [ Get Verbal Language Feedback - Probe for responses from all participants - Conduct a poll on major decisions - Create an atmosphere where people are comfortable speaking up GRAPHIC #4.25 - Create an atmosphere where people are comfortable speaking up

CHALLENGE #5 GRAPHIC #4.26 - Challenge #5

CHALLENGE #5 Misunderstanding GRAPHIC #4.27 - Challenge #5 Misunderstanding

CHALLENGE #5 VIRTUAL RULE Misunderstanding [ Use Clear Language GRAPHIC #4.28 - Challenge #5 Use Clear Language

CHALLENGE #5 VIRTUAL RULE Misunderstanding [ Use Clear Language - Avoid jargon and idioms GRAPHIC #4.29 - Avoid jargon and idioms

CHALLENGE #5 VIRTUAL RULE Misunderstanding [ Use Clear Language - Avoid jargon and idioms - Ask for clarification GRAPHIC #4.30 - Ask for clarification

CHALLENGE #6 GRAPHIC #4.31 - Challenge #6

CHALLENGE #6 Isolation GRAPHIC #4.32 - Challenge #6 Isolation

CHALLENGE #6 VIRTUAL RULE Isolation [ Be a Team GRAPHIC #4.33 - Challenge #6 Be a Team

CHALLENGE #6 VIRTUAL RULE Isolation [ Be a Team - Acknowledge accomplishments GRAPHIC #4.34 - Acknowledge accomplishments

CHALLENGE #6 VIRTUAL RULE Isolation [ Be a Team - Acknowledge accomplishments - Take time for informal conversation GRAPHIC #4.35 - Take time for informal conversation

CHALLENGE #6 VIRTUAL RULE Isolation [ Be a Team - Acknowledge accomplishments - Take time for informal conversation - Contact participants individually GRAPHIC #4.36 - Contact participants individually

- “The Invisible Meeting” video The point of a meeting is to bring people together. A virtual meeting only brings together their voices. To succeed, you have to make the extra effort to bring together everything else.   - “The Invisible Meeting” video GRAPHIC #5: Quote - The point of a meeting is to bring people together. A virtual meeting only brings together their voices. To succeed, you have to make the extra effort to bring together everything else. - “The Invisible Meeting” video

At some unidentified time in the last year, conference calls replaced meetings, and answering machines replaced conversation. No sense complaining, it is now time to make the best of it. - Peter Block, OnlyConferenceCalls.com GRAPHIC #6: Quote - At some unidentified time in the last year, conference calls replaced meetings, and answering machines replaced conversation. No sense complaining, it is now time to make the best of it. - Peter Block, OnlyConferenceCalls.com

GRAPHIC #7 - Title: “The Invisible Meeting”

GRAPHIC #8 - Blank Background