NSTAR Reports

General Report Rules Use YELLOW boxes to make choices Click GREEN REFRESH button to update data (some reports Refresh automatically!) Double Click most rows or columns to Expand or Collapse detail, or use Expand / Collapse commands under EPM menu. CANNOT HARM REPORTS by TRYING THEM

Sample Report controls Click Expand to see detail Click Collapse to hide detail Click Refresh to Update Choose Hierarchy and Fund Yellow boxes for choices Double-Click to Expand or Collapse detail

Report Location

List of Reports Any Fund State Funds Local Funds Account Code Breakdown Salary Budget Comparison SOF Trending State Funds Local Funds State Budget Dept Reallocation Summary Local Budget Exception Local Budget Threshold State Budget Exception Local Budget Worksheet State Budget Threshold Local Class Fund Detail State Budget Worksheet Local Multi-Year Variance State Class Detail Local Transfer Budgets State Two-Year Budget Flow Local Variance Snapshot State Two-Year Budget Variance State Variance Snapshot

Account Code Breakdown NINE years of Revenue and Expense Actuals Account Class – can drill to Account Code State or Local Funds Choose any level of Cabinet-Branch hierarchy

Account Code Breakdown Choose Hierarchy and Fund Report Refreshes Automatically! Class Total at bottom

Salary Budget Comparison Budgeted FINANCE Salary vs. Budgeted HR Salary with FTE Choose and Drill to any Cabinet/Branch level State or Local Funds Choose any Fiscal Year Make sure Finance ORG choice matches HR ORG choice Matching totals indicate correct budgeting

Salary Budget Comparison These should MATCH Both sides Expand / Collapse Matching totals means you’re in balance

SOF Trending Report Six years of Budgets or Actuals in SOF view Choose Cabinet/Branch level, Fund level and Current Fiscal Year

SOF Trending Report Choose Budget or Actuals Six Years of Data Rows and Columns DO NOT Expand or Collapse in this report Six Years of Data Click on + to see Revenue

Local Budget Exceptions Helps find Budgeting Issues Local Funds ONLY Choose any Fiscal Year Shows all DEPTIDS within Cabinet/Branch chosen Tests for Admin Overhead if Revenue budgeted Budgeted Balance less than Zero ERE budgeted if Salary budgeted Transfers budgeted greater than UCA transfers Budgets if there are prior year actuals “ERR” indicates possible exception

Local Budget Exceptions Rows and Columns DO NOT Expand or Collapse in this report

Local Budget Threshold Review DEPTIDs for Budget Compliance Color-coded indicators Above / below threshold? Meets Requirements? Budgeted? Status Counter Choose Cabinet/Branch hierarchy level Choose Budget Year

Local Budget Threshold Rows and Columns DO NOT Expand or Collapse in this report Status Counter Color-coded compliance Threshold indicators

Local Budget Worksheet Mimics Local Finance Input Template Review Cabinet/Branch areas for Budget issues Budget Error Checking Choose Cabinet/Branch, Fund and Budget Year Built-in Account Code Breakdown

Local Budget Worksheet Rows and Columns DO NOT Expand or Collapse in this report Review entire Cabinet Budget Error checking Blue = Review Built-in Acct Code Breakdown

Local Class Fund Detail Budget or Actuals for all Account Classes Four tabs Expandable Class Summary Expandable Cabinet/Branch Summary (Unit view) Status of Funds (SOF) view DEPTID Detail listing Choose Cabinet/Branch and Fiscal Year

Local Class Fund – Class Sum Choose Budgets or Actuals Expand / Collapse

Local Class Fund – Unit View Choose Budget or Actuals Expand / Collapse

Local Class Fund – SOF View Choose Budget or Actuals Rows and Columns DO NOT Expand or Collapse in this report

Local Class by Fund – DEPTID Choose Budget or Actuals Rows and Columns DO NOT Expand or Collapse in this report

Local Multi-Year Variance Three years of Actuals Two years of Budgets Budget to Budget variance and percent Budget to Actual variance and percent Choose Cabinet/Branch, Fund level and Budget Year

Local Multi-Year Variance Rows and Columns DO NOT Expand or Collapse in this report Multiple Years of data Variances and Percents

Local Transfer Budgets Status column to help identify proposed and completed transfers Choose Offset DEPTID, Originator ID and Fiscal Year Additional tabs for UCA and Special transfers

Local Transfer Budgets Rows and Columns DO NOT Expand or Collapse in this report

Local Variance Snapshot Graphical Budget vs Actual review by Bar Chart and Pie Chart Color-coded percents to highlight issues Separate tabs for Expense and Revenue Choose any Fiscal Year, Cabinet/Branch level and Local Fund level

Local Variance Snapshot Rows and Columns DO NOT Expand or Collapse in this report Color-coded percents Tabs for Expense and Revenue

State Budget Department Reallocation Summary Validate that State Budget Reallocations balance to zero Choose Cabinet/Branch and Budget Year

State Bud Dept Realloc Summary Check Reallocation balance at any ORG level

State Budget Exceptions Helps find Budgeting Issues State Funds ONLY Choose any Fiscal Year Shows all DEPTIDS within Cabinet/Branch chosen Tests for ERE budgeted Travel Out-of-State budgeted Budgets if there are prior year actuals “ERR” indicates possible exception

State Budget Exceptions Rows and Columns DO NOT Expand or Collapse in this report

State Budget Threshold Review DEPTIDs for Budget Compliance Color-coded indicators Budget Adjustments Cost share Meets Requirements? Budgeted? Status Counter Choose Cabinet/Branch hierarchy level Choose Budget Year

State Budget Threshold Rows and Columns DO NOT Expand or Collapse in this report Status Counter Color-coded compliance

State Budget Worksheet Mimics State Finance Input Template Review areas for Budget issues Budget Error Checking Choose Cabinet/Branch, Fund level and Budget Year Built-in Account Code Breakdown

State Budget Worksheet Rows and Columns DO NOT Expand or Collapse in this report Review entire Cabinet Budget Error checking These should match Blue = Review Built-in Acct Code Breakdown

State Class Detail Budget or Actuals for all Expense Classes Three tabs Expandable Summary (Unit view) Expandable Status of Funds (SOF) view DEPTID Detail listing Choose Cabinet/Branch and Fiscal Year

State Class Detail – Unit View Choose Budget or Actual Expand / Collapse

State Class Detail – SOF View Choose Budget or Actual Expand / Collapse Rows or Columns

State Class Detail – DEPTID Rows and Columns DO NOT Expand or Collapse in this report Choose Budget or Actual

State Two Year Budget Flow Follow the State Budget Flow thru two years, including… Perm and Temp Pre-Lock Budget Adjustments Reallocations Perm and Temp Post-Lock Changes Choose Cabinet/Branch and Fiscal Year

State Two Year Budget Flow Choose both years Rows and Columns DO NOT Expand or Collapse in this report Follow the flow

State Two Year Budget Variance Two Year Actuals and Budget Variance Includes UCA Adjustments and Department Reallocations Choose Cabinet/Branch and Fiscal Year

State Two Year Budget Variance Rows and Columns DO NOT Expand or Collapse in this report Budget to Budget Variance

State Variance Snapshot Graphical Budget vs Actual review by Bar Chart and Pie Chart Color-coded percents to highlight issues Choose Cabinet/Branch and Fiscal Year Choose Current or Adopted Budget

State Variance Snapshot Rows and Columns DO NOT Expand or Collapse in this report Color-coded percents