Overview of the Disclosure part of the Appointments Process Update for Leaders, Managers, Secretaries and Administrators in England and Wales A quick overview on how to complete the Disclosure part of the Appointments Process

So you have a new adult who wants to join Scouting!

Great!! So what do you do next to get them through the appointments process?

New adult fills in form First your new adult will need to fill in the Adult Information Form, you can download the forms from scouts.org.uk/appointmentforms OR you can order them for free from Scout Shops. You will need to keep hold of the form locally within your Group (in accordance with the Data Protection Act of course) so you can update Compass with the additional information when it is back online.

Adult Information Form This is what the Adult Information Form looks like.

Add their details using the Add Adult Form online New adult fills in form Add their details using the Add Adult Form online Once the new adult has completed and returned the form to you, you can log into the Add New Adult area in members.scouts.org.uk and fill out the new adults details here. This will need to be completed ideally by the persons line manager or Section Leader so if you are adding a new Assistant Section Leader their GSL or Section Leader should look to complete this part.

To download this video please go to scouts.org.uk/video You may wish to show the short video showing how to add a new adult at this point To download this video please go to scouts.org.uk/video To watch this video on YouTube click on this link http://youtu.be/vlz0fYIyrSc Please remove this slide before presenting

Add their details using the Add Adult Form online New adult fills in form Add their details using the Add Adult Form online HQ upload their details to Compass and pass on information to Atlantic Data UKHQ will then check if the new adult is not already on Compass, if they are not UKHQ will add them to Compass and they will send their details through to Atlantic Data.

Add their details using the Add Adult Form online New adult fills in form Add their details using the Add Adult Form online HQ upload their details to Compass and pass on information to Atlantic Data Applicant and ID Checker complete the Disclosure application using Atlantic Data After around 7 working days you will be able to log into Atlantic Data and submit the Disclosure check

To download this video please go to scouts.org.uk/video You may wish to show the short video showing how to complete a disclosure application on Atlantic Data at this point To download this video please go to scouts.org.uk/video To watch this video on YouTube click on this link https://www.youtube.com/watch?v=yeueuY3wftg Please remove this slide before presenting

Add their details using the Add Adult Form online New adult fills in form Add their details using the Add Adult Form online HQ upload their details to Compass and pass on information to Atlantic Data Applicant and ID Checker complete the Disclosure application using Atlantic Data Wait for confirmation from your Appointment Secretary that the adult has cleared the National Vetting Process Your Appointment Secretary will then receive confirmation letting them know the adult has cleared the national vetting process

Add their details using the Add Adult Form online New adult fills in form Add their details using the Add Adult Form online HQ upload their details to Compass and pass on information to Atlantic Data Applicant and ID Checker complete the Disclosure application using Atlantic Data Wait for confirmation from your Appointment Secretary that the adult has cleared the National Vetting Process You will be able to continue with the rest of the Appointments Process locally and update Compass when it is back online. Record outcome of other parts of the Appointments Process locally

What about members who are on Compass but their Disclosure has expired? For adults that are already on Compass but their Disclosure has expired, HQ send the members details through to Atlantic Data. District Commissioners and Appointments Secretaries will then receive an excel sheet with the details of who needs a re-check. The applicant and ID checker can then complete the disclosure application on Atlantic Data.