5/16/2018

Welcome Scouters! “PackMaster & TroopMaster” Class #77: an Introduction to “PackMaster & TroopMaster” Chief Seattle Council PTC 2010 Class #77 Saturday, October 16th, 2010 Instructor: John Dietz, Alpine District – Contact me via our Council Website Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

What We’ll Cover Today Scope of this Class What Are These Products Anyhow? Who Makes Them? Why Use These Products? Some of the Features Installation Access Keys to Success Technology Help What are the Rules? How It Works Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Scope of this Class Scope of this Class This is an entry-level Class The focus is on learning how to get started Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Important Note Beyond the expressed Policies & Guidelines of the BSA and Chief Seattle Council… This Class represents the Views & Opinions of the Instructor & not official BSA or Council Policy. I’d like to further add: I hope to help those of you struggling with getting started using PackMaster or TroopMaster in your Unit. Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

What Are These Products Anyhow? Unit Information Management Tools PackMaster for Cub Scout Packs TroopMaster for Boy Scout Troops Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

What Are These Products Anyhow? They consist of… A PC Application A Local Data Base (DB) Optional Applications with DB’s “DotNet” “Web” Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Who Makes Them? Manufacturer: TroopMaster Software Founded by Scout Leaders Led by an Eagle Scout 23-Year Old Company Products Summarized in this Class PackMaster & TroopMaster DotNet (add-on) Web (add-on) Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Why Use These Products? Keep your Unit Organized Maintain a Good Unit History Easier Access to Centralized Records Control Who Has Access to Data Easier Re-chartering Process They are Popular (Export/Import is handy) Extensive Reporting Features Most Units Stick with Them Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Some of the Features Directories of Scouts, Parents, Leaders Training History Leadership History Scout Awards & Advancement History Calendar items: Events, Camping, Meetings, etc Fundraising activity (ie. Popcorn sales) Many useful Reports (can send via eMail) Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

PackMaster/TroopMaster Installation Full Installation requires… Unit Number License Key Expiration Date Keep this info in a secure place You may have to reference it Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

PackMaster/TroopMaster Installation (cont) DotNet Installation requires additional: User ID Password Plus, for each Leader’s Account: Data Encryption Password (same for all) Data Access Password (different for ea) Keep a printed report in a secure place Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

PackMaster/TroopMaster Installation (cont) Web Installation requires additional: Administrator User ID Password Plus, for each Scouter: User Name Keep a printed report in a secure place Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Restricting Access PackMaster Data Base Administrators Set access levels for individuals Manage all Passwords Data Access Passwords Determine what is visible to user And determine what is editable Encryption Password Same for everyone Used in Backups and by DotNet Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Keys to Success Obtain Your Committee Approval Good Unit Leadership Unit Leaders agree it’s a Good Idea Volunteers committed to content & maintenance Obtain Your Committee Approval Data Management is Serious Business Understand COPPA Data is the most Important yet Scary thing you will probably ever manage as a Scout Leader. Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Keys to Success (cont) Purchase the Software There are options Understand what you need Calculate the Cost Seek Approval Define the Responsibilities Committee Chair Data Base Administrator Membership Chair Advancement Chair Training Chair Treasurer Popcorn Kernel Unit Leader plus: Packs: Den Leaders Troops: Youth Leaders(?) and/or ASMs Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Technology Help Seek a Technology-savvy Volunteer Built-in Help within the Programs Use the TroopMaster Software website FAQ Lists *** DotNet Getting Started Tutorial *** Web Products Instructional Videos *** Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Technology Help (cont) TroopMaster Technical Support Via Phone (434-589-6788) On-hours Free, Off-hours for a Fee 24x7 Via email form *** Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

What are the Rules? Do: Follow the Rules of your Charted Organization Remember the Scout Oath & Law Protect the Privacy of our Scouts & Volunteers Password protection Control data access Consider NOT collecting some data Only Print when necessary Protecting our Youth Protecting our Volunteers Children's Online Privacy Protection Act COPPA is the Standard for BSA National Unit-level publishers should review them Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

BSA National’s Concern #1 Protection of Personal Information Protecting our Youth Protecting our Volunteers Children's Online Privacy Protection Act COPPA is the Standard for BSA National Unit-level [data managers] should review them Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

BSA National’s Guideline #7 Protect privacy of Scouters Unit sites must consider the safety and privacy of their members and participants by obtaining the necessary permissions to release information about or images of any individual. Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

How It Works There are 3 Primary Configurations Single User PackMaster or TroopMaster Bound to a single PC Multiple Users Typically only Leaders have access Shared Data Base Requires DotNet add-on for your Product Many Users Another Shared Edit Data Base Requires Web add-on for your Product Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

How It Works For a Unit Option #1: One User Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

How It Works For a Unit Option #2: Access for Leaders Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

How It Works For a Unit Option #3: Access for Everyone Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Demo Time PackMaster demo install: http://www.troopmaster.com/download/Demo_PM2010.exe TroopMaster demo install: http://troopmaster.com/download/Demo_TM2010.exe Without setting up a dedicated Administrator for your Unit’s Database, you will not be able to setup other accounts for Scouters. Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010

Thank You Volunteers Thank you for your Time today! If you are interested in ongoing information sharing about PackMaster or TroopMaster, please contact the instructor: John Dietz Email: john@johnandcarla.com Class #77: Using PackMaster and TroopMaster Saturday, October 16th, 2010