GCU Mentorship Coordinator (on behalf of GCU Mentor Strategy Group) Mentorship – Developing Guidance to Enhance the Management of the Live Mentor/Practice Teacher Register Claire McGuinness GCU Mentorship Coordinator (on behalf of GCU Mentor Strategy Group)

Session Aims Background Challenges – Mentorship Focus Nursing & Midwifery Council (NMC) NHS Education for Scotland (NES) Challenges – Mentorship Focus The GCU Mentor Strategy Group Developing the Live Register Guidance Dissemination of the Guidance Potential Impact What Next?

NMC (2009, 2010) Pre-Registration Nursing & Midwifery Programmes Theory & Practice 50% / 50% Practice Learning Must Enable Competency Acquisition Assessment of Essential Skills Clusters (role of simulation) Mentor/Sign-Off Mentor Fit for Purpose/Fit for Practice Directly Influence Skill Attainment and Competency Acquisition Directly Influence the Pre-Registration Student Experience Influence Student Progression & Retention

Mentorship Preparation NMC (2006:2008) NES (2007) Supporting Learning & Assessment in Practice Mentorship Preparation 10 Study Days (5 protected) Supervised Experience in Practice Develop Portfolio of Evidence National Approach (NES 2007) Mentor Continuing Professional Development Mentor 2 students in a 3 year period Annual Updating Activity Annotation to Live Mentor Register Additional Requirements for Sign-Off Status

Background Supporting Learning & Assessment in Practice (NMC 2008) Nursing & Midwifery Council (2006) Standards to support learning and assessment in practice Issued August 2006 Effective September 2007 NMC (2006; p 7, 2008; p11) ‘Placement providers are responsible for ensuring that an up to date register of current mentors and practice teachers is held and maintained…………….’ Small Scale Service Providers (NMC Circular 28/2007) ‘NMC approved education institutions should take responsibility for ensuring that an up to date register of current mentors is held and maintained…………..’

Challenges Establishing & Maintaining the register IT & Administrative Support Protecting Information - Data Protection Act (1998) Sharing while protecting confidentiality Ensuring Currency & Accuracy of Information Requirement of the Data Protection Act (1998) Capturing Information Annual Update & Triennial Review Changes in Mentor Status Changes to Service Areas Movement of Staff

Challenges Approval & Monitoring Events Achieving Consistency of Mentorship Practice Wide Range of Service Providers NHS Independent Service Care Homes Independent Service Hospices Private Hospitals Mentoring 2 Students in a 3 year Period Appropriate Allocation of Students

The GCU Mentor Strategy Group Established March 2012 Cross Higher Education/Service Provider Membership GCU University of Glasgow NHS Greater Glasgow & Clyde NHS Golden Jubilee National Hospital NHS Ayrshire & Arran NHS Lanarkshire Independent Service Terms of Reference ‘Through collaborative cross service and academic working identify and discuss day to day mentorship issues/challenges, share examples of good practice and develop collaborative scholarly activity’

Developing the Live Register Guidance Initial Meeting - March 2013 Service Area Mentor/Sign-Off Mentor Numbers Geographical Challenges Current Annual Update Status/Progress Approaches to Annual Update Retrieval of Information Current Triennial Review Status/Progress As for Annual Update Mentor Register Status Acceptable timelines Suspension & Removal

Developing the Guidance - Considerations Disparite Register Management One Register – Multiple Registers Achieving Consistency in Mentorship Student Experience Monitoring & Approval/Reapproval Events Large Mentor Numbers Requirement for face-to-face update Wide Range of Service Partners Capturing Informal Annual Update Activity Absence of Clear Timeline Guidance Different service areas working to different timelines Variable annual update and triennial reivew activity Administrative Support Dedicated support – little/no support

Decision Making Guidance or Protocol? Annual Update/Triennial Review Timelines What should they be? Variable Software/Register Management Systems Transferable Guidance Movement of Staff Establishing Mentor Status Changes in Service Provision Impact for Mentors/Sign-Off Mentors ‘Stop the Clock’ Decision-Making Audit Trail

The Document Draft Document Created Audit Trail Template Circulated for Discussion & Comment Members of Strategy Group Lead Nurses, Practice Education Facilitators, Care Home Education Facilitators Audit Trail Template Page Number, Section, Comment, Action Requested Strategy Group Response Comment Actioned, No Change, Escalated for Discussion Placement Advisory Groups Professional Network Final Version – Version 7 Annual Review – September 2013

Final Version Contributors GCU NHS Ayrshire & Arran NHS Golden Jubilee National Hospital NHS Greater Glasgow & Clyde NHS Lanarkshire University of Glasgow Mentor/Practice Teacher Live Register Guidance: Developed to Support & Inform The Allocation of Mentors to Support Pre-Registration Nursing & Midwifery Students The Allocation of Practice Teachers to Support Specialist Community Public Health Nurses The Review of Live Mentor Registers as Part of GCU Programme Monitoring & Approval/Reapproval

Final Version Section 1: Guidance and Development Aims Section 2: Register Format for the Presentation of Live Mentor/Practice Teacher Information to Nursing &Midwifery Council Section 3: Live Mentor/PT Register Accuracy & Currency – Guidance to Manage Potential Challenges Section 4: Identifying Active, Suspended & Removed Mentors/PTs when Allocating Students – Guidelines for Register Holders Section 5: References Appendix 1: GCU Mentor Strategy Group Membership

Agreed Timelines Annual Update Triennial Review

Potential Impact of the Guidance Consistency of Data Capture Across all areas of service Working to Agreed Timelines Annual Update & Triennial Review Mentors/Sign-Off Mentors Fit for Purpose & Fit for Practice Retention of Mentors/Sign-Off Mentors Consistent Mentor Support – Improving the Student Practice Experience Positive Impact on Student Progression & Retention

What Now & What Next? Dissemination Members Working to Meet Guidance NHS Intranet Email GCU and UoG Programme Teams Professional Network Members Working to Meet Guidance New Members of Mentor Strategy Group Document being reviewed by NHS Highland NHS Dumfries & Galloway The State Hospital (NHS Scotland) University of the West of Scotland Publication Exploring Retrieval of Mentor Status

References Data Protection Act, 1998, [online], available from: http://www.ico.gov.uk/for_organisations/data_protection.aspx [Accessed 18th February 2013] NHS Education for Scotland, 2007, National Approach to Mentor Preparation for Nurses and Midwives: Core Curriculum Framework, NES, Edinburgh Nursing & Midwifery Council, 2006, Standards to support learning and assessment in practice, NMC, London Nursing & Midwifery Council, 2008, Standards to support learning and assessment in practice, NMC, London Nursing & Midwifery Council, 2009, Standards for pre-registration midwifery education, NMC, London Nursing & Midwifery Council, 2010, Standards for pre-registration nursing education, NMC, London