Artstor Shared Shelf User Group session Using Shared Shelf to share digital assets across a consortial environment Steven Kowalik Managing Librarian, Zabar Art Library Hunter College / CUNY New York, NY

New York City’s five boroughs, CUNY is the third-largest university system in the United States Located throughout New York City’s five boroughs, The City University of New York includes: 11 senior colleges 7 community colleges Macaulay Honors College 5 graduate and professional schools 274,000 degree-credit students 22,000+ at Hunter College

2013 3 CUNY librarians seek a CUNY-wide visual resources repository Artstor develops consortia pricing for Shared Shelf evaluation period campus technical support resource sharing across campuses online training preservation 2014 CUNY and Artstor attorneys sign Shared Shelf licensing agreement Chief Librarians at five senior colleges pledge financial support for the higher ed. moderate level (1 TB for each college); amounts based upon CUNY Office of Library Services contributing a substantial amount for first three years 16 CUNY campuses subscribe to Artstor Digital Library 6 CUNY campuses adopt Shared Shelf 2017

Which campuses are Sharing @ CUNY? Brooklyn College City College Graduate Center Hostos Community College Hunter College Queens College 1 terabyte (TB) storage per campus

2011-2012 collaboration Hunter College’s Department of Art & Art History 100+ audio cassette recordings of campus MFA lecture series from 1980s-1990s Representing notables such as Barbara Kruger, Clement Greenberg, Roy Lichtenstein, Lucy Lippard and Yvonne Rainer Analog to digital conversion (MP3 format) using campus Audio-Visual resources

Post audio quality review 74 audio files Upload relevant thumbnails to represent each recording rather than generic icon

Hunter College Libraries: Archives & Special Collections / deaccessions loose plates / Artstor Digital Library content review / scanned / catalogued / Romanesque sculpture of the pilgrimage roads (1923) 10 volumes 1500+ plates (834 not in Artstor out of 1527) L'architecture civile en France : aux XVIe, XVIIe & XVIIIe siècles

Teaching Collections Archives & Special Collections Office of Communications and Marketing Student works Faculty research Science Animations Documentary Images

City College Anti-war Notices 1934-1936

Architecture Travel Fellowships The City College of New York Art Collection Costa Rica Eco Tourism Post-Disaster Landscape and Memory Memorialization of Urban Slavery in Southern Coastal Cities

CUNYdid Transfer to Shared Shelf CUNYdid, 200,000+ image database, created by Art History department decades ago, is now having its content transferred to Shared Shelf. Previously only GC faculty and students could use the images; now all CUNY SS subscribers can view. Eliminates costly duplication. Activist Women’s Voices project

Brooklyn College Farm Labor Project designed as a way for young men and women to become more involved in the war effort throughout the early 1940s in order to help alleviate labor and production shortages Archival documents, newspaper clippings, photographs

collaboration Shared Shelf Commons a community interview and oral history project run by faculty and students across several departments in the School of Humanities and Social Sciences and the School of Performing and Visual Arts Staff member Jane Graham, daughter of Irish immigrants, talks about growing up in Flatbush and a father who took part in the IRA. Student Iqra Nadeem discusses what it was like to migrate as a child from Lahore, Pakistan to Brooklyn. collaboration Shared Shelf Commons

OneSearch search simultaneously across many of the library’s databases

Spreading the word Shared Shelf users group meetings Spring and fall meetings Began as CUNY-based only Shared Shelf staff invited to attend Now open to all local Shared Shelf users

presentation to library colleagues; liaisons Work with CUNY Office of Library Services to provide access to local Shared Shelf content via OneSearch Outreach/promotion presentation to library colleagues; liaisons Dance, Theatre & Film, Education