Organizing and Protecting Your Digital Family History Files

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Presentation transcript:

Organizing and Protecting Your Digital Family History Files Tales from Past Mistakes Victor Horrell Webmaster Craven County Genealogical Society of NC

Craven County Genealogical Society North Carolina, Inc. We meet on Second Tuesdays at 7:00pm Church of LDS September-June Website: www.cravengenealogy.org

After searching the internet and creating a Family Tree file-- Organize Your Source Data the Smart Way.

When you search the internet you will start to accumulate lots of digital files. Family tree data illustrated in this slide is only the begriming. You will also collect: Death certificates Census records Draft Registrations Marriage Certificates ETC. File Format is another big topic . Most media files downloaded will be JPEG or PDF and

Your collection of digital files will grow! Documents Photos Videos Voice Recordings-Interviews PDFs Spreadsheets Note files-.doc, txt Most of these come in various formats.

Common Genealogy Files Downloaded will be: JPG – Graphic files (Picasa will organize and edit) PDF -Document GED –Universal Family Tree file Text or Copy and Paste

Use MS Explorer to Organize Proficiency in MS Explorer is a must. In Windows 7, create a new Library. Group all of your Family History files together and put all family tree data in one folder. Windows XP set up files under documents. -”Family History” Folder or something similar -Folders for each media type -One of those should be your database file(s) for your genealogy software. Point your software to the individual folder.

Screen Capture from MS Explorer

Backup-Backup-Backup Many digital backup resources are available: -CD/DVD -External Hard Drive-Schedule software included. -Zip Drives -Cloud Storage-Mozy and Carbonite-Schedule included -Some Virus Protection programs have scheduled backup features as does Windows 7. Backups should include your program’s native format and GEDCOM format Backup to your Family History and Backup subfolder. Backup to a DVD-give copies to family members Backup to a external hard drive or zip drive Backup to cloud server-

Drag and drop folder(s) or a group of folders to your backup media. Use zip files when space is limited (DVD or ZIP drives) Backup program data files after any major work session. Set up media files in alphabetical or RIN or any method that will work with many files. Do as I say not as I did. Backup Methods

For even more information on this topic go to this website for Legacy Family Tree, Training: http://www.millenniacorp.com/_videos/webinars/Backingup/Backingup.html

Questions ?