ECouncil Meeting 1 September 7th, 2017

Topics Officer Intros Meeting Dates Funding Info SOV Info Constitution Changes Secretary & Director Positions Volunteer Opportunities Website Fund Request Check Pick Up

What is ecouncil You volunteer, we pay you  Requirements: Attend meetings Register with the Union & College of Engineering Volunteer at ECouncil-approved events

Officer Intros: President Stavi Soulas Soulas.8@osu.edu Contact for general questions that other officers/directors can’t answer.

Officer Intros: Vice President David Kormos Kormos.11@osu.edu Contact with questions regarding volunteer hours.

Officer Intros: Treasurer Matt Thurman Thurman.62@osu.edu Contact with questions regarding funding.

Officer Intros: Webmaster Emmanuel Adu Adu.11@osu.edu Contact with questions about the website.

Reminder An organization can bring up to 2 representatives BUT only one can vote during voting situations A representative can represent 2 organizations BUT can only cast one vote during voting situations

Meeting Dates September 7th – Kickoff Meeting September 14th – Elections September 28th – Dr. Buchheit “Appropriate Instructor- Student Relations in Class” October 26th – USG Engineer Senators Updates November 9th – Winnie Sampson “SORA Award Nominations Info” November 30th – Fund Requests

Funding Info $50/ hour Maximum of 50 hours with 10 bonus hours To be able to fund request this fall, your organization must: Have attended all but one of the meetings last semester and at least 5 out of the 6 ECouncil meetings this semester Be in good standing with the Union and the College of Engineering To receive the 10 bonus hours, a representative from your organization must have attended the Dean Event last semester and this semester Note: Organizations can only fund request once a year

Dean Event: Fall Semester 2017 President / Vice President Dinner with the Dean October 23rd Presidents and Vice Presidents of ECouncil organizations are invited to attend a dinner with the Dean. Attendance to this event guarantees your organization bonus hours.

SOV Form Process Print out the “SOV Hard Copy Form” from ec.osu.edu under the Pertinent Documents tab. This will be a Word document. Attend event and volunteer. At the completion of the event, fill out the “SOV Hard Copy Form,” and have the event coordinator sign it. Take a picture of this form and send it to OSUEngineersCouncil@gmail.com. Fill out and submit the “SOV Online Form” from ec.osu.edu under the Pertinent Documents tab. This will be a Google Form.

Constitution Changes An organization can earn volunteer hours for volunteering at their own event There is a cap: Can only earn up to 50% of total event volunteer hours or a maximum of 40 hours Total volunteer hours are needed before an event can be ECouncil approved

Constitution Changes Article III, Section 9: Directors Addition of Director Positions: ArchE Week Events Volunteer Hours PR/Brand NAESC Assistant Webmaster

Open Positions: Secretary Deadline to Apply: Midnight, September 12th Elections: Meeting 2 on September 14th Description: ECouncil Exec Board position! Manage attendance and newsletters Go to Regional Conference in November!

Open Positions: ArchE Week Director Deadline to Apply: Midnight, September 12th Description: Manage the Spring Architecture and Engineering Week (ArchE Week) The majority of the workload for this position will be performed in the spring.

Open Positions: Events Director Deadline to Apply: Midnight, September 12th Description: Provide quality programming for Ohio State engineering students. Examples of events you will plan and execute include Give Back Week, Student Organization Awards Banquet, and E-Council Activities Fair

Open Positions: Volunteer Hours Director Deadline to Apply: Midnight, September 12th Description: Track volunteer hours to ensure organizations are being paid for their volunteer work Great position if you’d like to get on the exec board

Open Positions: PR/Brand Director Deadline to Apply: Midnight, September 12th Description: Advertise ECouncil to the engineering and Ohio State community Make apparel, take pictures, etc.

Open Positions: NAESC Director Deadline to Apply: Midnight, September 12th Description: Collaborate & share ideas with other schools in the Midwest Region Attend the NAESC Regional Conference in November!

Open Positions: Assistant Webmaster Director Deadline to Apply: Midnight, September 12th Description: Work with Webmaster to keep website updated

Volunteer Opportunities Engineering Expo September 26-27th Hours are separate from ECouncil hours Sign up on our website! Blood Drive September 20th, 9am-6pm If interested, please let us know!

Website: new look!! Check out the new website!!! Any questions? Email Emmanuel at Adu.11@osu.edu

Fund requests If you fund requested last spring, come see me for your check!