Executive Secretary Agenda Items March 2017 Plenary doc: 802 EC-17/0036r1 March 2017 Executive Secretary Agenda Items March 2017 Plenary Jon Rosdahl IEEE 802 Executive Secretary jrosdahl@ieee.org IEEE 802 March 2017 Plenary

802 Exec Sec Agenda Items 5.142 II Current and Future Venue Report

5.142 Current and Future Venue Report IEEE 802 Top 10 – Thanks Face to Face Events 2017 Plenary Venues 2018 November Plenary 2019/2020 Plenary Venue RFP report

- include breakfast, internet + VAT. IEEE 802 Top 10 GUEST-ROOMS - include breakfast, internet + VAT. To choose and log on to the guest room network please choose SSID: Estrel-Rooms Open a Browser and scroll down to “Convention Internet”. (try Estrel.com to force redirect page). Click “Login” and enter the code from your room key sleeve and click the accept box. Click “Login” on this page and your now connected.

IEEE 802 Top 10 2. FOOD AND BEVERAGE: Monday - Thursday Friday doc: 802 EC-17/0036r1 March 2017 IEEE 802 Top 10 2. FOOD AND BEVERAGE: Monday - Thursday Foyer Estrel Hall and ECC Foyer 1 AM Coffee & Tea 10-11am Lunch 11:30am-1:30pm PM Coffee, Tea 3-4pm Sodas + desert from lunch 802.1 & 802.3 lunch 12pm Wireless Groups lunch 12:30pm Friday Foyer Estrel Hall AM Coffee & Tea 10-11am EC Lunch 11:30am-1:00pm (location TBC) PM Coffee, Tea 3-4pm Sodas + desert from lunch If you send an Email to Dawn, Please send text to notify her it is there. IEEE 802 March 2017 Plenary

doc: 802 EC-17/0036r1 March 2017 IEEE 802 Top 10 3. MEETING SPACE A QR code for the schedule is posted outside each meeting room. Please use the link noted on you name badge sheet to get to map: http://802world.org/plenary/files/2015/03/IEEE802-EstrelMeeting-Map.pdf To find a room in Wing 3 you read as follow (for example): 30441 3 = Wing 3 04 = Fourth Floor 41 = Room 41 The link to the meeting map sent in the EC memo is incorrect. IEEE 802 March 2017 Plenary

IEEE 802 Top 10 4. SCHEDULE: http://schedule.802world.com Schedule Updates can be tracked here: http://schedule.802world.com/log/show

IEEE 802 Top 10 5. ROOM ASSIGNMENTS: EC Committee Boardroom: 30241 EC Opening and Closing Session: ECC Room 4 Monday Tutorials: ECC Room 1 Face to Face & Verlan Office – Strassburg WG Chair Working Office: ??10

IEEE 802 Top 10 6. TUTORIAL SESSIONS MONDAY JULY 10 ECC ROOM 1 http://www.ieee802.org/Tutorials.shtml MONDAY JULY 10 ECC ROOM 1 Tutorial #1 (6:00–7:20 pm): Practical PoE Tutorial #2 (7:30–8:50 pm): An Overview on High-Speed Optical Wireless/Light Communications Tutorial #3 (9:00–10:30 pm): IEEE 802 Ethernet Networks for Automotive

IEEE 802 Top 10 7. AUDIO VISUAL All projectors have HDMI and VGA input The hotel vendor is suppling all audio visual for this meeting. If you have any difficulty kindly contact Darcel: Darcel Moro: darcel@facetoface-events.com or Skype darcelmoro or WhatsApp! All projectors have HDMI and VGA input except for ECC Room 1 which has HDMI only. We have a limited supply of VGA-HDMI and Apple Mini DisplayPort (Tunderbolt) to HDMI adapters. Kindly contact Darcel if you wish to borrow and adapter.

Other Restaurant options: IEEE 802 Top 10 8. HOTEL RESTAURANTS OPTIONS The Grill 12pm – 5pm & 6 – 10:30pm Stube 5pm – midnight The Leaf 6pm – 10:30pm Other Restaurant options: Check with hotel concierge or at IEEE 802 registration desk for “Local Neighborhood Around The Estrel” flyer.

IEEE 802 Top 10 9. SOCIAL Attendees with confirmed or purchased social tickets must pick up wristbands from Registration Desk between 12 noon Monday and 4pm on Tuesday. After that time, All unclaimed tickets will be released to those attendees on the wait list.

IEEE 802 Social Cruise -- Wednesday, July 12 Do not loose you wrist band or drink ticket… No Replacements! Boats depart at designated time or when full - rain or sunshine Boat #1 departs from Estrel Beer Garten at 6:15pm Boat #2 departs from Estrel Beer Garten at 6:30pm Boat #2 is recommended for families bringing small children. Drink tickets are redeemable for red or white wine, draft beer, soft drink, juice or bottled water. Cash bar is also available. Dinner buffet and desert included.

IEEE 802 Top 10 10. How to reach Face to Face Events Staff: DAWN SLYKHOUSE Skype ID: dslykhouse LISA RONMARK Skype ID: lisa.ronmark DARCEL MORO Skype ID: darcelmoro In the event of an Emergency outside of business hours please contact Dawn or Darcel via the hotel operator or via Skype or WhatsApp.

Network and Wired Cafe  WIRED CAFÉ Please report any disruption of service in the café to VeriLAN staff. NETWORK HELP DESK Network Help is available for attendees experiencing difficulties accessing the meeting network. Located in the Large Gallery Lobby Level near the Registration Desk

2017 Future Venues 2017 – November – Orlando, Florida Caribe Hotel and Convention Center

2018 Future Venues March 4-9, Hyatt Regency O'Hare, Rosemont, Illinois, USA July 8-13, Manchester Grand Hyatt, San Diego, CA, USA November 11-16, Marriott Marquis Queen's Park, Bangkok, Thailand

2018 November – Bangkok, Thailand A Motion to change the 2018 November Plenary Venue from Suzhou, China to be the Marriott Marquis Queen's Park Bangkok, Thailand (2017-06-06 Motion #3) passed during the EC June Interim Teleconference. A Motion to approve a site visit to Suzhou, China in preparation for the November 2018 802 Plenary by Jon, Dawn, and Bob with total travel expenses not to exceed $8000.00 (2017-03-17 Motion #3) passed during the March Closing Plenary. A substitute motion will be brought on Friday. Bob Heile assigned 802 designee Status Report from Bob

Motion to change Site Visit location Motion: Approve a Site visit to Bangkok, Thailand instead of Suzhou, China in preparation for the November 2018 802 Plenary by Jon, Dawn, and Bob with total travel expenses not to exceed $8000.00. (replaces/supersedes motion 2017-03-17 Motion #3) Moved: Jon Rosdahl Second:

2019 Future Venues March 10-15, Hyatt Regency Vancouver and Fairmont Hotel Vancouver, Vancouver, Canada July 14-19, Austria Congress Centre, Vienna, Austria November 10-15, Hilton Waikoloa Village, Kona, HI, USA

Thursday AdHoc Meetings Next Venue Meeting planning – Thurs 7:30am Review meeting space plan Future Venues AdHoc – Thurs 8am Review options and discuss choices for 2020 and 2021.