Presenter: Clyde Stewart What is Organising
What is Organising Objectives of the Session At the end of the session participants should be able to: Define the term organising Discuss the importance of organising Identify the steps involved in organising Explore concepts that must be mastered to effectively engage in organising.
What is Organising What is Organising? Organising is the process of defining and grouping the activities of the enterprise and establishing the authority relationships among them. Organising is the process of identifying and grouping the work to be performed, defining and delegating responsibility and authority and establishing relationships for the purpose of enabling people to work most effectively together in accomplishing objectives. Louis Allen,
What is Organising What is Organising? Organising can be defined as the process by which the established plans are moved closer to realisation. This means having (1) a organisational structure (authority levels) with a good division of functions and tasks is of crucial importance (2) Employees in their right positions (3) Availability of materials ((4) Technology/tools and (5) Sufficient capital and training employees for efficiency.
What is Organising The Purpose of Organising Aids to management It facilitates growth and creativity It ensures optimum use of resources Establishes relationship among individual groups Clusters jobs into units Organising is a coordinating function
What is Organising The Nature of Organising Task identification Grouping the activities Delegation of authority Coordination
What is Organising Elements of Organising Organising is the function of management which follows planning. It is a function in which the synchronisation (the coordination of events to operate a system in unison) (and combination of human, physical and financial resources takes place. All the three resources are important to get results
What is Organising Importance of the Organising Function Specialisation - Organising allows for work to be divided into units and departments. This division of work is helping in bringing specialisation in various activities of concern.
What is Organising Importance of the Organising Function Well defined jobs - Organising helps in putting right people on right job which can be done by selecting people for various departments according to their qualifications, skill and experience. This is helping in defining the jobs properly which clarifies the role of every person.
What is Organising Importance of the Organising Function Clarifies authority - Organising helps in clarifying the role positions to every manager (status quo). This can be done by clarifying the powers to every manager and the way he/she has to exercise those powers should be clarified so that misuse of powers do not take place. Well defined jobs and responsibilities attached helps in bringing efficiency into managers working. This helps in increasing productivity.
What is Organising Importance of the Organising Function Co-ordination - Organisation is a means of creating co-ordination among different departments of the enterprise. It creates clear cut relationships among positions and ensure mutual co-operation among individuals. Harmony of work is brought by higher level managers exercising their authority over interconnected activities of lower level manager.
What is Organising Importance of the Organising Function It facilitates growth and creativity It ensures optimum use of resources Allows for development of personnel – under the process of organising delegation is practiced. A spin-off of this is the possibility of new techniques of work
What is Organising Steps in Organising The process of organising consists of the following steps: Determining and defining the activities required for the achievement of organisational goals; Grouping the activities into logical and convenient units; Assigning the duties and activities to specific positions and people;
What is Organising Steps in Organising Delegating authority to these positions and people; Fixing responsibility for performance; and Coordinating horizontal and vertical relationships throughout the organisations. Thus, organising is the process by which the structure and allocation of jobs are determined.
What is Organising Effective Organising This depends on the mastery of several important concepts: Work specialisation Chain of command Authority Delegation Span of control Centralisation versus decentralisation.
What is Organising Effective Organising This depends on the mastery of several important concepts: 1. Work Specialisation: sometimes called division of labour, is the degree to which organisational tasks are divided into separate jobs. Employees within each department perform only the tasks related to their specialised function
What is Organising Effective Organising This depends on the mastery of several important concepts: 2. The Chain of Command - is an unbroken line of authority that links all persons in an organisation and defines who reports to whom.
What is Organising Effective Organising This depends on the mastery of several important concepts: 3. Authority - is the right in a position to exercise discretion in making decisions affecting others.
What is Organising Effective Organising This depends on the mastery of several important concepts: 4. The Span of Control is defined as the number of subordinates/direct reports that a supervisor can manage.
What is Organising Effective Organising This depends on the mastery of several important concepts: 5. Delegation of Authority - is when a superior gives a subordinate/direct reports the discretion to make certain decisions. The process includes determining the results to be achieved, assigning tasks, delegating authority and holding the person responsible for results.
What is Organising Effective Organising This depends on the mastery of several important concepts: 6. Centralisation - is the concentration of authority. This could be geographic concentration, departmental or general tendency to restrict delegation.
What is Organising Effective Organising This depends on the mastery of several important concepts: 7. Decentralisation - is the tendency to disperse the decision making authority.