Artists in Communities and Schools Arts After Hours Project Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Statistics Feedback Artists in Communities and Schools Arts After Hours Documentation and Final Report Template

Project Information Lead Partner Name: Contact Name: Phone: E-mail: Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback Lead Partner Name: Contact Name: Phone: E-mail: Arts Board File ID No.: Deadline Application Submitted: Grant Amount Received: Project Term: Project Location: Artist’s Name: Attach a sample of the data collection tool you used (surveys, test, checklists etc.) Achievement Data Report Card Classroom assessments Large-Scale assessment Course work Diagnostic Tests Attitude Data Surveys Journals Interviews Other Attendance Behavior (observation) Anecdotal Notes How will you collect this information? Would it be worthwhile collecting this information more than once to compare and contrast? How often will you collect this information? When will you collect this information? Are you collecting not enough or more information than you need?

Arts Board Contacts Project Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback If you have any questions about completing this template and your final report: Contact: Jay Kimball Program Consultant Community Engagement (306) 787-4659 (Regina) or 1-800-667-7526 jkimball@saskartsboard.ca For projects serving Aboriginal communities and/or related to Aboriginal art, skills or knowledge, contact: Lindsay Knight Aboriginal Arts and Community Engagement Saskatchewan Arts Board (306) 964-1165 (Saskatoon) or 1-800-667-7526 lknight@saskartsboard.ca Attach a sample of the data collection tool you used (surveys, test, checklists etc.) Achievement Data Report Card Classroom assessments Large-Scale assessment Course work Diagnostic Tests Attitude Data Surveys Journals Interviews Other Attendance Behavior (observation) Anecdotal Notes How will you collect this information? Would it be worthwhile collecting this information more than once to compare and contrast? How often will you collect this information? When will you collect this information? Are you collecting not enough or more information than you need?

Template Instructions Project Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback This template is designed for you to fill in as your project progresses. Questions 1 to 5 should be completed before the project begins or after the participants’ first encounter with the artist(s). Questions 6 and 7 comprise a mid-project reflection. Questions 8 to 12 should be completed at the end of the project. The final report includes: The completed template on a USB drive, Ten photographs (maximum), and Instructions for selection of the ten photos are included in different sections of the template. Other documentary material (such as programs, news articles, etc.). Final reports are due no later than 30 days after the approved project end date. Send the final report to: Arts After Hours Saskatchewan Arts Board 1355 Broad Street Regina, SK S4R 7V1 Attach a sample of the data collection tool you used (surveys, test, checklists etc.) Achievement Data Report Card Classroom assessments Large-Scale assessment Course work Diagnostic Tests Attitude Data Surveys Journals Interviews Other Attendance Behavior (observation) Anecdotal Notes How will you collect this information? Would it be worthwhile collecting this information more than once to compare and contrast? How often will you collect this information? When will you collect this information? Are you collecting not enough or more information than you need?

Project Planning Project Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback Complete the questions in this section as part of your project pre- planning and after your initial meeting with the artist. Some of the information should come from your planning meeting (e.g., work plan). 1. Reflection Why have you chosen to participate in an Arts After Hours project? Also include a reflection based on these questions: What is unique about your class? Why did you decide to participate in ArtsSmarts? Why/How did you choose your generalquestion?

Project Planning Research Question Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback Research Question What was your original research question as stated in the approved application? After additional discussion, would you like to revise the original research question? If “yes”, what is the new question? Also include a reflection based on these questions: What is unique about your class? Why did you decide to participate in ArtsSmarts? Why/How did you choose your generalquestion?

Project Planning 3. Inquiry Questions (Youth Learning) Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 3. Inquiry Questions (Youth Learning) What were your original inquiry questions? Do the inquiry questions you stated on your application relate to the learning you hope will happen through the project? Would you like to change your questions? If “yes”, state the new questions. Also include a reflection based on these questions: What is unique about your class? Why did you decide to participate in ArtsSmarts? Why/How did you choose your generalquestion?

Project Planning 4. Project Work Plan Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 4. Project Work Plan Describe your project work plan, including the plan for artist visits. Also include a reflection based on these questions: What is unique about your class? Why did you decide to participate in ArtsSmarts? Why/How did you choose your generalquestion?

Project Planning 5. Photograph Selection Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 5. Photograph Selection Early in your project, choose two photographs that show participants engaged in early inquiry and initial interaction with your project artist(s). Create captions for the two photographs. Create new slides for the photos if you wish to include them here. Also include a reflection based on these questions: What is unique about your class? Why did you decide to participate in ArtsSmarts? Why/How did you choose your generalquestion?

Mid-Project: Reflections Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 6. Reflections So far, what is the project documentation telling you about the research question? What insights have been gained? Also include a reflection based on these questions: What is unique about your class? Why did you decide to participate in ArtsSmarts? Why/How did you choose your generalquestion?

Mid-Project: Reflections Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 6. Reflections (continued) What do you see the participants learning? Can participant learning be connected to the project’s stated outcomes? How are they connected? Also include a reflection based on these questions: What is unique about your class? Why did you decide to participate in ArtsSmarts? Why/How did you choose your generalquestion?

Mid-Project: Reflections Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback The project leader, artist(s) and participants can discuss and complete this section together. 7. Photograph Selection Choose three photographs that best represent participant engagement with the artist and in their own learning, mid-project. Create captions for the three photographs. Create new slides for the photos if you wish to include them here. Also include a reflection based on these questions: What is unique about your class? Why did you decide to participate in ArtsSmarts? Why/How did you choose your generalquestion?

Project End: Reflections Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback The project leader, artist(s) and participants can discuss and complete this section together. 8. Tell Your Story Tell the story of the project as it unfolded. Include any significant events or ‘peak experiences’ that occurred. What does the documentary material tell you about the impact of the project on participant learning? Was there a turning point where the true impact of the project could be seen? Was there a project-end celebration of any kind? If so, tell us about it. Describe the response to the project. Create new slides here to tell your story. Also include a reflection based on these questions: What is unique about your class? Why did you decide to participate in ArtsSmarts? Why/How did you choose your generalquestion?

Project End: Reflections Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 9. Photograph Selection Choose five photographs that best represent the impact of the project on participant learning and deep understanding. Create captions for the five photographs. Create new slides for the photos if you wish to include them here. Also include a reflection based on these questions: What is unique about your class? Why did you decide to participate in ArtsSmarts? Why/How did you choose your generalquestion?

Project End: Financial Report Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 10. Financial Report USE THE EXCEL BUDGET TEMPLATE FROM YOUR ORIGINAL APPLICATION TO REPORT THE “ACTUALS”. Explain the 25% Lead Partner/Community Partners contribution. Revenue: Include the grant received from the Saskatchewan Arts Board and any community or school contributions. In-kind donations should be included under revenue and expenses, and marked with an asterisk(*). Expenses: Include all expenses related to the project. In-kind donations should be included under expenses [in relation to those listed in your revenue reporting, and marked with an asterisk(*)]. Revenue and Expenses MUST balance and be the same amount. Any grant money not accounted for must be returned to the Arts Board or utilized for a further exploration of arts and culture in relation to your initial project (e.g., a community celebration, additional time with artist, additional materials for artistic production, etc.) Attach a sample of the data collection tool you used (surveys, test, checklists etc.) Achievement Data Report Card Classroom assessments Large-Scale assessment Course work Diagnostic Tests Attitude Data Surveys Journals Interviews Other Attendance Behavior (observation) Anecdotal Notes How will you collect this information? Would it be worthwhile collecting this information more than once to compare and contrast? How often will you collect this information? When will you collect this information? Are you collecting not enough or more information than you need?

Project End: Statistics Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 11. Final Project Statistics Questions Core1 Secondary2 How many artists were involved in the project? How many youth participated? How many of the participants self-identify as First Nations or Métis? How many of the participants are newcomers to Canada? How many schools were involved? How many teachers were involved? How many community organizations participated? How many businesses contributed in some way? How many volunteers assisted? Attach a sample of the data collection tool you used (surveys, test, checklists etc.) Achievement Data Report Card Classroom assessments Large-Scale assessment Course work Diagnostic Tests Attitude Data Surveys Journals Interviews Other Attendance Behavior (observation) Anecdotal Notes 1 Core is defined as relationships with deep impact (e.g., main class of 20 students). 2 Secondary is defined as relationships with auxiliary impact (e.g., 200 students who watched the performance at the end of the project). How will you collect this information? Would it be worthwhile collecting this information more than once to compare and contrast? How often will you collect this information? When will you collect this information? Are you collecting not enough or more information than you need?

Project End: Feedback 12. Feedback Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 12. Feedback Was this template useful for documentation and reporting? If not, how could it be improved? What were the biggest challenges and/or barriers that existed for this project? Implementation – What did you do and how did you go about doing it? E.g. field trips, class working with the artist, development of final project product If you were to participate in ArtsSmarts again, is there anything you would change the next time? What surprises (good/bad) did you encounter in your project? How did you handle the surprises?

Feedback 12. Feedback (continued) Project Information Arts Board Contacts Template Instructions Planning Mid-Project: Reflections Project End: Reflections Project End: Financial Report Project End: Statistics Project End: Feedback 12. Feedback (continued) Were there any major issues encountered in engaging with youth outside of a strict school/classroom setting? Do you see a need for support of out-of-school experiences for youth? How did this project address that need for your participants? Implementation – What did you do and how did you go about doing it? E.g. field trips, class working with the artist, development of final project product If you were to participate in ArtsSmarts again, is there anything you would change the next time? What surprises (good/bad) did you encounter in your project? How did you handle the surprises?