SAFAC 2009-2010

Introduction to SAFAC SAFAC allocates funding to undergraduate student organizations that are registered with COSO SAFAC only allocates funds for one fiscal year. A referendum is required for multi-year expenditures. We are here to subsidize an organization’s expenditures, not to fully fund

What SAFAC takes into account when reviewing a budget… How it relates to the guiding principles Necessity of expenditures for successful completion of program On campus and open to entire university community

Types of Funding Regular Request Stay within your five-year average Typically submitted during the spring semester of the previous year Supplemental Funding (can ask for up to 4 per year) Funding in excess of Regular Allocation Must make an appointment to present before the committee Capital Funding Requests for equipment or items that will last more than one year

5 Year Averages Allocations of last 5 fiscal years averaged Regular, Supplemental, and Spent Stipulated Funds Included Capital Funds NOT Included If you are a new organization, your 5 year average is automatically $200 On the regular budget request form, you can request funds to a value of up to your 5 year average; if your organization requires more funding – Supplemental funding

Guidelines Can be found at www.miami.edu/safac 2010-2011 Updates T-shirts: now $5 Coaches vs. Instructors UPRINT: all fliers and copies will be funded on UPRINT-do NOT put any on your Regular Budget Request form Guidelines

A look at the forms… *Can be found online at www.miami.edu/safac OR www.miami.edu/myumgroups, search: SAFAC, then Documents

How to Make a SAFAC Request Complete in the Following Order: Meet with your Executive Board to Determine Funding far in advance (Start NOW!) STAY UNDER YOU FIVE-YEAR AVERAGE for regular budget requests (NO EXCEPTIONS!) Fill out the 2010-2011 budget request form and attach documentation for EVERYTHING that is not explicitly stated in our guidelines Consult with your liaison if you have questions Meet with your liaison to review and sign the form Obtain signatures from advisor, president and treasurer AFTER meeting with your liaison!

Email a copy of the form to safac@miami Email a copy of the form to safac@miami.edu and make sure it is saved as: Organization Name_Budget Request Type_ 2010-2011 ex. (COSO_Supplemental Budget Request_2010-2011) Submit signed form and written documentation to the STIC

SAFAC Appeals Process Student Government process Visit www.miami.edu/sg for more information

Email the SAFAC Chair with questions at safac@miami.edu Contact us at 305-284-6399 Or on the web www.miami.edu/safac Email the SAFAC Chair with questions at safac@miami.edu