Travel Policy 2017 Presented by Office of Procurement Office of Sponsored Programs Office of Compliance and Risk Management

Travel Policy 2017 Uniform Guidance Pre Travel Post Travel Travel Expenses Website

Uniform Guidance “Travel costs are the expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business of the non-Federal entity. Such costs may be charged on an actual cost basis, on a per diem or mileage basis in lieu of actual costs incurred, or on a combination of the two, provided the method used is applied to an entire trip and not to selected days of the trip” Uniform Guidance, Section 200.474

Critical timeline Approval for travel No later than 10 business days prior to travel Form completed and approved by Senior Vice President No later than 5 business days prior to international travel Pre-brief complete with Director of Research Compliance with Travel and Export Compliance form complete Failure to adhere to this procedure may result in denial of travel John Allen

Pre Travel Travel Authorization Travel Itinerary Approval Sponsored by research grant Travel Advance Promissory Note Procurement Card Usage Long-Term Travel International Travel Mischka Maxwell for international Itinerary form for all faculty, staff and students

Post Travel Travel Expense Report or TEM Expense Documentation Domestic within 10 business days International within 15 business days Grant funded travel - OSP Student Financial Services – Cashier’s Office Reimbursement Less than $50 via petty cash Unused travel advances Non-Reimbursable Travel Expenses

Travel Expenses Airline Train Taxi Shuttle Personal Automobile University Owned Vehicle Automobile Rental Meals (per diem) Lodging Miscellaneous Other Entertainment Interviewee visiting FIT or Non-FIT individual

Travel Website