OMHA parent Meetings agenda It is the responsibility of the team manager and head coach of each team to organize a team parents’ meeting, covering the items below, on or before October 15th of each new season.

Omha Mission Statement The goal of the Oceanside Minor Hockey Association is to provide quality hockey opportunities for all youth in the Oceanside Area, where they can strive to fulfill their individual potential in a safe and healthy environment. These opportunities should always promote the goals of fun, fitness and fostering a life-long love for the sport of hockey in any capacity: player, coach, official or spectator.

COMPLAINTS Complaints about a player, member, team official or off-ice official should first be addressed at a team level with the coach and/or manager Should the complainant not receive satisfactory results at the team level they should try and resolve the issue with the appropriate Division Coordinator Should the complainant not receive satisfactory results with the Division Coordinator they should them approach the appropriate House, Coach and/or Competitive Coordinator to try and resolve the issue Should the complainant not feel satisfied after approaching the House, Competitive or Coach Coordinator they should approach one of the Vice Presidents At any time deemed necessary, the coach, manager and/or coordinators may refer complaints to the Executive FORMAL COMPLAINTS A Formal Complaint, where the complainant is seeking an investigation and subsequent disciplinary action by a Discipline Committee, must be submitted to the President, in writing A Formal Complaint must include the following type of information: 1) Description of the incident 2) Names of the person(s) involved and/or other witnesses 3) The date, time, location and other details and all other “relevant” information Where the complainant is seeking an investigation and subsequent disciplinary action by a Discipline Committee towards the President, the complainant should submit their complaint to VIAHA OMHA Complaint process as per OMHA policies and procedures (available online) complaints/investigations and persons involved will remain confidential

Team business REVIEW PROPOSED TOURNAMENTS/JAMBOREES FOR TEAM Number of tournaments/Jamborees and tiering of those tournaments Locations (travel?) Anticipated costs to attend Review out-of-country travel insurance rules if applicable Fundraising as a team- funds can be used for travel expenses for team and coaches TEAM APPAREL Discuss as a group whether the team is interested in purchasing team apparel (track suits, hats, t-shirts, hoodies, etc.) and estimated costs MANAGER AND COACH EXPECTATIONS Communication (preferred method, confirm email addresses/phone numbers) Player absence (to whom and how to communicate them) Pre and Post game routines In dealing with conflict always keep 24hour rule in mind

Locker room policy No cell phones/cameras (review lockbox policy) No tobacco or alcohol (zero tolerance) No graffiti No shooting pucks in common areas or dressing rooms No damage to arena property or locker rooms No hazing or bullying -2016 Hazing Bulletin (Hockey Canada I1612) can be found on Teampages) Expected team behavior Teams and/or individuals will be held financially responsible and face disciplinary action for damage to facilities

Team safety personnel New for this year Determine those willing to be a team safety (two or three is optimal) Ensure team safety credentials are current (Criminal Record Check, Respect in Sport- volunteer/coach version, Safety Certification and CATT) With the assistance of Risk Manager an equipment check may be done in the fall (once team rosters are set) Criminal Record Checks must be received by October 15TH. (per RCMP: CRC – Criminal Record Checks will be changing to PIC – Police Information Checks) All coaches and team officials must complete the CATT (Concussion Awareness Training Tool) online course before participating in any on-ice or off-ice activities. The course takes approximately 30 minutes. http://ppc.cattonline.com. The website is updated as often as every 2 weeks and is an excellent resource. HCR will be set up to show CATT course completion so select to notify Hockey Association as well as printing a copy of completion certificate for your records as there have been some delays posting to HCR due to volume. New for this year

forms PARENT CODE OF CONDUCT PLAYER MEDICAL INFORMATION FORM Ensure all parents and/or guardians of each player sign and return an original Parent Code of Conduct form (parents retain a carbon copy and give the team manager the original for their records) The VIAHA issued Parent Code of Conduct Form is directly tied to BC Hockey and Hockey Canada policy PLAYER CODE OF CONDUCT Ensure all parents and/or guardians of each player review the Player Code of Conduct form with their child and have the player sign the form that the team manager will retain for their records PLAYER MEDICAL INFORMATION FORM Ensure all parents and/or guardians of each player complete a Player Medical Information Form. This year all VIAHA associations will be using ePACT, an online form. Player Code of Conduct forms and Player Medical Information forms are available on the Oceanside Minor Hockey website under FORMS

Important parent info PARENT/GUARDIAN RESPECT IN SPORT Ensure at least one parent and/or guardian of each player has completed the Parent Respect in Sport online requirement on or before October 30th or that player will be deemed ineligible to play and removed from the ice. SPORTSMANSHIP STARTS IN THE STANDS BC Hockey, the Vancouver Canucks and Trevor Linden have teamed up to produce a short presentation emphasizing the Fair Play code and sportsmanship on and off the ice. (found on BC Hockey website under Education) LESSONS FROM BEHIND THE GLASS VIDEO SERIES BC Hockey requests all parents have a look at this new series written by a hockey parent. Lessons From Behind the Glass: Leave your Baggage at Home. <info @bchockey.net> 2016 MINIMUM SUSPENSION GUIDELINES Ensure all members are aware of this bulletin (Bulletin#2016-040)