Admin process, due dates, general info and things to consider ARC DP application process 2016/17 Tina D’Urbano Team Leader, Research Funding, Ethics and Integrity Research Services Oct 2016 Admin process, due dates, general info and things to consider

ARC & NHMRC application process 2016/17 http://federation. edu ARC & NHMRC application process 2016/17 http://federation.edu.au/research/research-funding/important-funding-application-dates/arc-and-nhmrc-due-dates Updated 11/10/2016 The 2016 Review of Research Services recommended that Research Services establish a best practice ARC/NHMRC grants development program incorporating external peer review. The DVCRI Professor Leigh Sullivan has approved the following process for all FedUni administered ARC & NHMRC grant applications. The reasons for undergoing both the EOI and application review procedures are: * To ensure that applicants are provided with appropriate support to develop their applications. * To ensure that applications are reviewed appropriately to ensure that, if they are to be submitted, they are of competitive quality. To ensure that our reputation is not compromised by the submission of non-competitive applications, nor that undue time is spent on developing applications that are unlikely to be competitive. It is important to emphasise that before going to either the external reviewer or the internal reviewer, all ARC and NHMRC applications will have been reviewed by at least two peer reviewers (we will require the names of those reviewers and the dates their review comments were received), and be in a completed draft stage.

ARC DP18 & NHMRC Project Grants 2017 – Admin Timelines For Internal FedUni Administered Applications Due date Stage ARC NHMRC   03 Oct 2016 (10am) Completed EOI and supporting documentation submitted to research.funding@federation.edu.au (one week turnaround) 07 Oct 2016 Applicants advised of approval to develop proposal 17 Oct 2016 (2-4pm) ARC Workshop 2016 – Preparing for a Discovery Proposal

Admin Timelines - 2 Due date Stage ARC NHMRC Oct-Nov Oct-Dec   Oct-Nov Oct-Dec Internal Review: Lead CI to send draft application to 2 x Internal Reviewers for feedback (as per EoI). Nov 2016 Budget Pro-forma available 7 Dec 2016 11 Jan 2017 Project Applications open on RMS / RGMS 16 Dec 2016 (12pm) 20 Jan 2017 (12pm) tbc External Review: Submission-ready draft & indicative budget submitted to research.funding@federation.edu.au (4 week turnaround for ARC inc. Christmas break & 2 week turnaround for NHMRC). Late submissions will not be accepted

Admin Timelines - 3 Due date Stage ARC NHMRC 13 Jan 2017 3 Feb 2017   13 Jan 2017 3 Feb 2017 External Reviewer returns feedback to Research Funding; forwarded to applicants 15 Feb 2017 ARC Request Not to Assess closes NHMRC Project Application RGMS minimum data deadline 2 Feb 2017 (12pm) 16 Feb 2017 (12pm) Internal Compliance and Budget Review: Submission-ready draft finalised budget, and all reviewer comments (internal and external) submitted to research.funding@federation.edu.au for compliance and budget review (1 week turnaround)

Admin Timelines - 4 Due date Stage ARC NHMRC 9 Feb 2017 23 Feb 2017   9 Feb 2017 23 Feb 2017 Compliance and budget review returned to lead researcher 24 Feb 2017 (12pm) 10 March 2017 (12pm) Final Submission: Application (via RMS/RGMS) Grant Approval Coversheet (GAC) and ‘DP18 Certification Form(s)’ / ‘NHMRC endorsement emails’ submitted to research.funding@federation.edu.au

Proposal submitted to ARC / NHMRC by Research Funding Team Admin Timelines - 5 Due date Stage ARC NHMRC   Research Funding final check; arrange for DVCRI approval and sign off; Certification of final application 1 March 2017 15 March 2017 Proposal submitted to ARC / NHMRC by Research Funding Team

Applying for ARC funding Things to do/consider: Be prepared It’s not ……..

General Information for Discovery Projects Must have at least one CI – first named CI is Project Leader Employed at least 0.2FTE for the duration of the project Level of funding for DPs – Min $30,000 per year, Max $500,000 per year Can apply for up to 5 years – must request funding in all years of the project Teaching relief up to $50,000 per year Travel – up to $50,000 over the life of the project (excludes Field Research) DIAs – for up to 2 researchers (CIs or PIs)

Before you start - PLEASE Read: Funding Rules (Part A & F for DP18) Instructions to Applicants FAQ (regularly updated on ARC website) Guidelines, rules and proposal forms do change from year to year – best not to copy and paste from previous proposals, and just do what you have done before   Reading these and understanding what’s required – before you start – will make life easier for all involved Follow the instructions – it is a step process. If you are not clear on anything give us a call and we can clarify and provide advise Pay close attention to the selection criteria and weightings: Investigators 40%, Project Quality and Innovation 35%, Feasibility 10%, Benefit 15%. Make contact with your peers, mentors and reviewers – discuss your project them. Set up times for them to review your proposal

Getting started Check you and your co CIs and PIs are eligible – (Funding Rules A6.3 & Cross-scheme Eligibility 1.3) Proposal limitations – 2 per CI (lead or not) For the purposes of determining eligibility to apply for funding, under the Discovery Programme, a researcher can be funded concurrently for a maximum of: two Projects as a CI (including both as sole CI); or one Project as a CI and one ARC Fellowship; or one Project as a CI and one ARC Award.   Is the project/research eligible for ARC Funding. Does your project adhere to the ARC Medical Research Policy? http://www.arc.gov.au/arc-medical-research-policy RMS accounts – check that this is up to date; some of this information is auto-populated into the Proposal Form - You are now able to link your ORCID iD to your RMS profile, although it will not appear in the proposal (1.1 ITA) Have you read the Funding Rules? Instructions to Applicants? FAQs?

Get your co CIs and PIs on board early Getting started - 2 Get your co CIs and PIs on board early – make sure they are aware of what is required from them and the time it takes: Provide them with Funding rules, Instructions to Applicants, Funding Agreement (and Collaboration Agreement)   Setting up RMS accounts – invite them onto the proposal as soon as possible Sections to complete Budgets – how much will they contribute – cash and in-kind Certification forms and required signatures

Top 10 Common mistakes – errors – omissions – bloopers – from an Administrator/compliance perspective: Well organised and well presented proposal – keep it clear and concise. What are you planning to do, why is it important, and how do you plan to achieve this? Spelling and grammar check – please, please, please review everything; ask others to proof read and provide critical feedback Use Aust English spelling (A4 ITA) Be careful about using jargon and technical terms – anyone should be able to read the proposal and have an idea of what you are trying to achieve Format requirements - (Appendix B – ITA) Font sizes, margins, page limits Colour diagrams, graphs, etc – allowable but be careful Part D – Project Cost (Budget) Part E – Budget Justification Part F – Personnel and ROPE Part G – Research Support & Timely submission – final draft for review, Certification Forms, Internal Forms – GAC, Budget Pro-forma Have you read the Funding Rules? Instructions to Applicants? FAQs?

Things to consider/pay attention to: Have you read the Funding Rules? Instructions to Applicants? FAQs? Working Title (~10 words) (A1 ITA) Avoid acronyms and quotation marks Does this title clearly define the project? Summary (~100 words) (A4 ITA) Make it clear, succinct and exciting. If you don’t grab the assessor’s attention here you have probably already lost them.

Things to consider/pay attention to: - 2 FOR CODES (and SEO Codes) – choose these appropriately The ARC recommend that XXXX99 n.e.c. codes be used only when there is no other option within the classification (B2 ITA)   Interdisciplinary Research – if yes, add approx 50 words re the nature of the research involved. Clearly articulate the type and why Information included in the ‘ARC Statement of Support for Interdisciplinary Research’ states that for the Assessment and evaluation of interdisciplinary research the ARC will facilitate, appoint and allocate CoE members and external assessors with specific interdisciplinary expertise or from different disciplines http://www.arc.gov.au/arc-statement-support-interdisciplinary-research

Part D & E: Budget and Justification Things to consider/pay attention to: - 3 Have you read the Funding Rules? Instructions to Applicants? FAQs? Part D & E: Budget and Justification Absolutely important that this is right -- - MUST be fully justified If you can’t convince the Panel why it’s needed or included realist costs, it will be cut (or just not funded) 4 & 5 Year projects get very closely scrutinised – must be well articulated and justified why the 4th an 5th years are essential to achieve the overall outcomes; not just ‘we’ll do more of the same for a longer period’. (Panel Observations)

Things to consider/pay attention to: - 4 Part F – Personnel and ROPE – please pay attention to instructions and format requirements Especially F12 – ROPE - Details of your career and opportunities for research F13 & F14– outputs Formatting and numbering of publications Starring of relevant pubs Do not list ‘submitted’ publications – must be published or ‘in-press’ (include accepted date if ‘in-press’) Can talk about ‘submitted’ elsewhere in the proposal F13 – ARC grants Use the table template and complete as directed If not relevant – include a short explanatory statement as to why it’s not applicable or include a other relevant information ie. Outputs such as policy advice, professional publications

Things to consider/pay attention to: - 5 Part G – Research Support – pay attention to instructions and format requirements G1 – Research Support for all participants Use the table template and complete as directed Include this ‘current’ submitted proposal first Include all other funding sources – for all participants  

Research Funding Team: research.funding@federation.edu.au Questions: clarification of funding rules, ITA, setting up RMS accounts, how to complete the proposal –   The Australian Research Council (ARC) does not respond to queries from individual Participants. All enquiries are to go through the Research Funding Team in the first instance. If required we will contact ARC on your behalf. Contact us: Research Funding Team: research.funding@federation.edu.au Tina D’Urbano – 5122 6872 Jane Eltringham - 5327 6735 Tara Harle – Research Finance (for budget support) – 5122 6360