Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux CSHP – Alberta Branch Annual General Meeting October 17, 2009 Radisson Hotel Edmonton South Edmonton, Alberta

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Call to Order Opening Remarks Introduction of Guests Moment of Silence for Deceased Members Appointment of Parliamentarian

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Approval of the Agenda Additions Motion to approve the agenda as circulated Approval of Minutes Motion to approve the minutes of the 2008 Annual General Meeting

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux President Elect Report (External) Ian Creurer

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux External Portfolio: Reporting Council Members: Membership & Communications Committee Chairperson Advocacy Representative (ex-officio Council member) Organizational Liaison: Alberta College of Pharmacists Alberta Pharmacists Association (ex-officio Board member) Pharmacy Technician Society of Alberta Responsibilities: Advocacy

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux President Report (Internal) Sherilyn Houle

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Internal Portfolio: Reporting Council Members Secretary Treasurer Awards Committee Chairperson Organizational Liaison Alberta Hospital Pharmacy Residency Committee Responsibilities Operations Manual Policies and Procedures

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Past President Report (Vision) Erin Cashin

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Vision Portfolio: Reporting Council Members Educational Services Committee Chairperson Banff Seminar Planning Committee Chairperson University of Alberta Pharmacy Student Representative Responsibilities Strategic Planning CSHP 2015 Planning Student Initiatives

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Branch Delegate Report Sheri Koshman

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux National Executive President: Jason Howorko President-Elect: Neil MacKinnon Past President: Richard Jones Finance Director: Patrick Fitch Executive Director: Myrella Roy

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Finance Deficit for : $95,951 (budgeted deficit of $159,850) Membership fee increase 5% –no increase since 2005/06 –exponential increase in membership has increased administrative requirements Detailed summary attached to report

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux CSHP 2015 Project Coordinator hired –Barbara Wells Steering committee formed –Branch Champions in place to facilitate local communication Fundraising underway –contributions from individual branches $24,000

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Branch Governance Lack of formally defined relationship between national and the branches Auditor raised concerns over financial and other liability Feedback solicited at from branches and at the SES & AGM A taskforce with be struck to further develop a formal relationship Input will be sought from the membership once a detailed model is developed

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Treasurer Report Jennifer Cairns

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Financial Review Not done in year, pursuant to Council decision to have financial records reviewed every other year. Next financial review to be done in Council year.

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Treasurers Report July 1, 2008 to June 30, 2009 Account Balance:July 1, 2008$ Income:See Annual Financial Report for itemized list of income Total: $ Expenses:See Annual Financial Report for itemized list of expenses Total: $ Account Balance:June 30, 2009$ Net Deficit:$ (630.87) Investments: TD GIC TD GIC Total: $ $ $ Final Balance:$

REVENUESBudgetActual Award/Grant Funding$ $ PPC Travel Grants x 2$ PPC Past President Award$ $ 0.00 Membership Recruitment Grant$ Residency Project Award (Pfizer) 2008 & 2009$ 0.00$ Reimbursement for Student Membership Drive$ 0.00$ Annual General Meeting$ $ Display Fees / Grants$ $ Registration Fees$ $ Share of Speaker Expenses for Lilly Banquet$ 0.00$ Banff Seminar Branch Share$ $ Other$ $ GST Collected$ $ GST Reimbursed from CRA$ $ Interest Accrued on GIC Investments$ $ TOTAL REVENUES$ $ Annual Financial Report

EXPENSESBudgetActual Awards/Grants$ $ PPC Travel Grants$ $ PPC Past President Award$ $ 0.00 Practitioner Award$ Meritorious Service Award$ Future Professional Award$ $ 0.00 Pfizer Residency Award$ AHPRC Annual Grant$ $ Professional Development Grant$ $ 0.00 Plaques and Certificates$ $ Reimbursement for AGM Award Winners$ 0.00$ Annual General Meeting$ $ GST$ $ GST Paid$ $ GST Paid to CRA$ 50.00$ 0.00

Annual Financial Report EXPENSESBudgetActual Insurance (Per CSHP National Contract)$ Liability Insurance$ Event Coverage Insurance$ Other Meetings$ $ Strategic Planning Meeting$ $ National Meetings$ $ Council Expenses for CSHP-AB AGM$ 0.00$ CSHP Promotion $ $ New/Renewing Membership Incentive Draw Prizes$ $ Student Initiatives$ $ Supplies/Postage$ $ Teleconferences$ $ Travel$ $ AB Branch AGM$ 0.00$ Annual General Meeting (National)$ $ Strategic Planning Meeting$ $ CSHP Promotion$ $

Annual Financial Report EXPENSESBudgetActual Website Hosting and Domain Name Renewal$ $ Other$ $ Bank Charge for Bounced Cheque$ 0.00$ 5.00 Financial Audit or Review Fees$ New Cheques$ 0.00$ TOTAL EXPENSES$ $ REVENUES VERSUS EXPENSESBudgetActual Total Revenues $ $ Total Expenses$ $ SURPLUS$ $

Draft Budget REVENUESBudget Award/Grant Funding$ PPC Travel Grants x 2$ Residency Project Award from Pfizer$ Reimbursement for Student Membership Drive$ Annual General Meeting$ Display Fees / Grants$ Registration Fees$ Share of Speaker Expenses for Lilly Banquet$ Banff Seminar Branch Share$ Other$ GST Collected$ GST Reimbursed from CRA$ Interest Accrued on GIC Investments$ TOTAL REVENUES$

Draft Budget EXPENSESBudget Awards/Grants$ PPC Travel Grants$ Practitioner Award$ Meritorious Service Award$ Future Professional Award$ Pfizer Residency Award$ AHPRC Annual Grant$ Professional Development Grant$ Plaques and Certificates$ Reimbursement for AGM Award Winners$ Membership Recognition Cards$ Grant to CSHP National for CSHP 2015 Initiative$ Educational Events$ Annual General Meeting$ Potential New Educational Event$ GST Paid$

Draft Budget EXPENSESBudget Insurance (Per CSHP National Contract)$ Liability Insurance$ Event Coverage Insurance$ Other Meetings$ Strategic Planning Meeting$ National Meeting$ Council Expenses for AB Branch AGM$ CSHP Promotion $ New/Renewing Membership Incentive Draw Prizes$ Student Initiatives$ Prize Draw for Award Nominators$ Supplies/Postage$ Teleconferences$

Draft Budget EXPENSESBudget Travel$ Annual General Meeting (AB branch)$ Annual General Meeting (National)$ Strategic Planning Meeting$ CSHP Promotion$ Website Hosting and Domain Name Renewal$ TOTAL EXPENSES$ REVENUES VERSUS EXPENSESBudget Total Revenues $ Total Expenses$ SURPLUS (DEFICIT)$ ( )

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Motions: To adopt the Annual Financial Report To adopt the Draft Budget for

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Nominations Committee Erin Cashin

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Nominations Received: President-Elect – Dean Eurich Secretary - Christine Roth Awards Committee Vice-Chair - Andreana Marcinkow Membership & Communications Committee Vice–Chair - Marcel Romanick Educational Services Committee Chair - Dalyce Zuk Educational Services Committee Vice-Chair – Tara Spencer Banff Seminar Planning Committee Vice-Chair - Deonne Dersch-Mills University of Alberta Pharmacy Student Representative - Tara Barber CSHP 2015 Branch Champion (ex-officio) – Lori Romonko- Slack

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Motion to approve the report of the nominations committee.

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Resolutions Sherilyn Houle

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Disposition of Resolutions from AGM 2008 Motion that the shared responsibility of the University of Alberta Student Representative between the External Portfolio and Vision Portfolio be moved solely to the Vision Portfolio.

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Installation of New President for Ian Creurer

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux CSHP-AB Council President-Elect (Vision Portfolio) - Dean Eurich President (External Portfolio) - Ian Creurer Past-President (Internal Portfolio) - Sherilyn Houle Branch Delegate - Sheri Koshman Secretary - Christine Roth Treasurer - Jennifer Cairns Awards Committee Chair - Karen Leask Educational Services Committee Chair - Dalyce Zuk Membership and Communications Committee Chair - Tania Mysak Banff Seminar Planning Committee Chair - Ann Thompson University of Alberta Pharmacy Student Representative - Tara Barber Ex-Officio Members: CSHP National Advocacy Committee Member - Mark Snaterse CSHP 2015 Branch Champion - Lori Romonko-Slack

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Recognition of Outgoing Council Members Past-President - Erin Cashin Secretary - Tamar Koleba Educational Services Committee Chair – Richard Cashin Banff Seminar Planning Committee Chair – Rhonda Roedler University of Alberta Student Representative - Joseph Blais Awards Committee Chair – Erin Yakiwchuk

Canadian Society of Hospital Pharmacists Société canadienne des pharmaciens dhôpitaux Adjournment Motion to adjourn the 2009 CSHP-AB Annual General Meeting.