Grad Parent Meeting September 20, 2017

Shape of the meeting Introductions How to stay informed Grad Photos Brief discussion of upcoming grad events Scholarships and PSI’s Costs Power point presentation about lock in committees Sign up procedure for lock in Grad Applications

Welcome Grad 2017 How to stay informed Remind 101 (students and parents) take out phone text @2aakkg to 604-332-5562 School website www.robertbateman.abbyschools.ca click on students then click on grads (you will find the grad handbook here) Updates emailed out monthly Grad Facebook page RBSS Facebook page Call or email me tara.plantinga@abbyschools.ca

Grad Photos October 19-26 Every grad must have photo done (free if not buying grad photos) $40 Sitting fee paid to photographer if you will be ordering grad photos Sign up for a convenient time, group photos Retakes Dec.13(possibly off site)

Expectations at Grad events Code of conduct No Smoking at the cruise

Grad Activities Grad Cruise – Sept 22 3:45pm board busses at RBSS Fright Night Wednesday October 25 Lock In – TBA 6pm RBSS Fashion Show – March 7 BBQ and yearbook signing – June (day to be determined) Grad Ceremonies Rehearsal – June 6? Grad Ceremonies – June 8 @ 3pm Abby Sport and Entertainment Centre Moonlight March June 26 Prom (Dinner/ Dance) June 26th, Swan e Set

Costs Ceremonies/Grad fee $40 due Oct. 15 Cruise $90 Lock In $75 Fashion Show $10 (need a parent to take this on) BBQ/Yearbook signing - free Prom $120 Optional Merchandise Grad Photos retakes Grad Rings – Sept. 28/29 @lunch Grad Clothing – ordering available Sept 15-30 online at www.ablecresting.com

Grad application Please fill in online https://docs.google.com/forms/d/e/1FAI pQLScuqOeoAtnjRl1i0xszJ4C7- i_awTUM5d1YWi- yGaKEMjk2Tg/viewform?usp=sf_link Link is also posted on RBSS website

Work Experience All students need to check in with Mr. Wismer

Grad Lock In This is a 100% Parent Hosted Event. RBSS will book and pay for costs of entertainers, food, prizes (some) etc from Lock In fee. RBSS will have some teachers & all administration to help supervise.

Lock In at a Glance 6-12 student bags inspected @ RBSS Neon Theme, food available all night 7-10:30 Casino 6-10:30 Open Gym/Inflatables 10:30-11:30 Dance 6-12 Cartoonist 6-12 Photo Booth 11 Hypnotist 10:45 Casino Cash Out (Light Breakfast Available???) 12 Door Prizes, Casino Wins, Goodie Bags 11:30-12 Clean up midnight Time to go home

Committees Needed Food & Snacks Casino Security Dance Tye Die Gyms – including inflatables Prizes Face paint Karaoke Clean Up

Food & Snacks 10-12 recommended Needs chief organizer/ chair Plan food and refreshments Where possible canvas community for donations Order food and transport to RBSS Maintain snacks for grads throughout evening Clean up kitchen by midnight Budget $1000 We need donations!!!!!!!!!! And helpers

Casino 12 recommended Select chair/ chief organizer Order casino equipment or borrow (Fraser Valley party rentals) Prepare & distribute money packages Set up tables and equipment prior to midnight Staff games of chance Cash out at 10:45 am Pack up tables, chairs, and other equipment General clean up of the area, empty garbage etc

Security 12 recommended / 2 per shift Assist with arrival of student bag checks Provide security of parking lot and building perimeter and all exterior doors

Prizes 5-6 recommended Select chair/ chief coordinator Purchase prizes and canvas for donations Need small and large items Organize prize draws for the end of lock in Coordinate with Casino for winnings $2000 budget Any donations would be gladly accepted! Need Volunteer to hand out prizes that evening!!

Gym 4-6 recommended Help supervise inflatables End of evening, clean up gym and put all equipment away

Dance Supervision 4-6 recommended @ 1 hour shifts Observe to ensure students are participating safely Report concerns to admin Assist with clean up of this area (eg, spills, litter, empty garbage cans)

Clean Up 11:30-12:00am 4-5 recommended Emptying of garbage containers throughout evening Mop up any spills Clean up of tables in concession Clean up of ice rink, changing area and stands Check change rooms for litter/ discarded clothing Wet mop aerobic room, seniors room, and main hallway

Committee Chairs/ Chief Organizers Coordinate with committee members Ongoing communication with school admin regarding committee progress, budget, payments etc. Debrief of committee for future grads

Questions? Please sign up outside the round room for the committees before you leave tonight!!!!!!!!!! We need someone to be in charge of each committee please circle your name if you are willing to take the lead. Stay for the Scholarship meeting if interested!! But please sign up for committee first.

Thank you! Grad 2018