Microsoft Word 2010 Prepared 2/20/11 Objectives: 040 Proofread copy using software tools and manual techniques. 041 Edit copy (e.g., using software tools and manual techniques). • 042 Manipulate text and data through insertion, deletion, cutting/pasting, and copying. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Prepared 2/20/11

Lesson 5 Learning Objectives At the completion of this lesson, students should understand how to: Check the spelling in a document Check a document for grammatical errors Translate text to and from other languages Use the thesaurus Find specific text Replace specific text Create AutoCorrect entries and exceptions Insert the date and time as text or as a field Insert special characters Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Spelling and Grammar Checking A green wavy line represents a grammar mistake A red wavy line represents a mispelled word This is an optional component. By turning if off (when it isn’t needed), you have more typing area. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Correcting Spelling Errors Spelling can be corrected manually by the user or by selecting Spelling and Grammar from the Proofing Group on the Review Ribbon Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft. Word Lesson 5 presentation prepared by Mary Henson (Smoky Mountain High School IT Academy Teacher at Sylva, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

When there is a mispelled word, the wavy line will disappear when the misspelled word is corrected or when ignore is selected on the shortcut menu. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Spelling and Grammar Dialog Box Select the Spelling & Grammar command in the proofing group to bring up the Spelling and Grammar Dialog Box. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Spelling and Grammar Dialog Box Functions Ignore Once: Means skip this this time, but stop at the next occurrence to check spelling. Ignore All: Do not stop to check ALL occurrences of the word. Add to Dictionary: This is a word that is spelled correctly, but is not recognized by the Word dictionary. Use this option to add so in the future it will recognize it. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Spelling and Grammar Dialog Box Functions Change: Change this spelling of the word to the suggested spelling. Change All: Change all occurrences of the word to the suggested spelling. AutoCorrect: Let the software automatically correct the spelling. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Options Command Spelling and Grammar Dialog Box Functions Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Options Command This can also be accessed from the Back Stage View Auto Correct Option This can also be accessed from the Back Stage View Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Auto Correct Feature Type in the Replace box what you want to replace. It can be an abbreviation of something you type frequently. In the WITH box type what the auto correct should replace it with. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Word 2010 compares the words that appear in the document to words found in the standard dictionary. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

To accept the item, click the item and the item is corrected. Right Clicking to Correct Misspelled Words By right clicking on the mispelled word, suggestions for correcting the error will appear on the Shortcut Menu. To accept the item, click the item and the item is corrected. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

AutoCorrect Feature Right click the misspelled word. Choosing the proper spelling from the list will fix the word only once. Instead, right click and select the AutoCorrect option, then select the correct spelling from the AutoCorrect list. This will add the word to your AutoCorrect and will fix the current and future misspellings of this word. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Hot Keys Ctrl Z - Undo Undo Button Source: Amazon.com Word 2010 for Dummies p. 84. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Why is it important to proof a document? Hot Keys Why is it important to proof a document? F7 – Spell and Grammar Checking Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Me encanta Aplicaciones Informáticas! Translating Text Me encanta Aplicaciones Informáticas! What does this say? If you don’t know, Word 2010 has a translator. Try it out! Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Review Ribbon Language Group Translating Text Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Translating Text Click on the Mini Translator icon to turn it on and off. If you point to a word, the translation will appear in a small window. It also includes a PLAY button so the user can hear an audio version of the word or phrase. Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

Mini Translator The first time the MINI TRANSLATOR is selected the user must select the language for the word or phrase to be translated into. Source: http://blogs.technet.com/b/office_global_experience/archive/2009/07/31/using-the-new-mini-translator-in-office-2010.aspx Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.